This document provides an overview and instructions for inserting various elements into PowerPoint presentations such as photos, tables, charts, diagrams, shapes, and clip art. It also discusses slide transitions. The document includes step-by-step exercises for inserting each element type and applying a slide transition to demonstrate how to enhance a presentation.

1. BEGINNERS: MICROSOFT OFFICE
POWERPOINT 2007
Samantha TerBeest
Adult Services Librarian
Willmar Public Library
Lesson 4

2. OVERVIEW
 Inserting
 Photos
 Tables
 Charts
 Diagrams
 Shapes
 Clip Art
 Slide Transitions

3. MAKING YOUR PPT MORE ENGAGING
 Add these for better emphasis:
 Photos
 Audiences understand more from words & pictures
than they do from words alone.
 Tables
 Tables are a great way to plead your case.
 Create a table when you want to demonstrate how the
numbers back you up.
2011 Winter
Reading Program
2012 Winter
Reading Program
2013 Winter
Reading Program
Goals
30 Readers 78 Readers (100 Readers)
N/A Books Read 748 Books Read (1000 Books
Read)

4. MAKING YOUR PPT MORE ENGAGING, CONT.
 Charts
 Great for comparisons
 The bars, pie slices, or columns show the audiences
instantaneously that production is up or down, or
that sector A is outperforming sector B.
 Diagrams
 An excellent marriage of images & words.
 Allow an audience to visualize a concept, idea, or
relationship.
Sales
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Fats
Meat/Eggs
Milk/Yogurt/Cheese
Fruit/Veggies
Bread/Cereal/Rice/Pasta

5. MAKING YOUR PPT MORE ENGAGING, CONT.
 Shapes
 Illustrate ideas & concepts
 Clip Art
 Makes presentations friendlier and easier to look
at

6. INSERTING LIVELINESS
 Two Ways:
 From the Textbox
 From the Insert Tab

7. INSERTING IMAGES FROM THE TEXTBOX
 On a blank slide in the Textbox portion, you
will see a faint out line of:
 A table, chart, SmartArt
graphic, picture, clipart, and media clip
 To add one the images, hover over the one
you want and click it.

8. INSERTING IMAGES FROM THE INSERT TAB
 Click the Insert Tab.
 In the Illustrations group, choose
Picture, Clip Art, Shapes, SmartArt, or chart.
 To add a Table, click the table icon in the
Tables group.

9. EXERCISE: INSERTING A PHOTO
 Open Microsoft Office PowerPoint from the
Desktop.
 Create a Title Slide with some text.
 Click New Slide in the Slides group of the
Home Tab.
 On this slide, click on the image of photo that
is faded in the text box.

10. EXERCISE: INSERTING A PHOTO CONT.
 This will bring up an Insert Picture Dialog
box. Choose the photo called “library” & click
Insert.
 The photo will now be on the slide.
 Move the photo to a new spot on the slide by
clicking on the picture so that eight points
appear. Then hold down the left side of your
mouse & move the photo to the new location.

11. EXERCISE: INSERTING A TABLE
 On the Home tab, click New Slide in the Slides
group.
 On the Insert tab, click on Table in the Tables
group.
 Create a 2x3 table by hovering over the boxes.
They will appear on the slide.
 The top boxes will appear darker as they are the
title boxes. Type some text into the title boxes
and then type some text into the other boxes.

12. EXERCISE: INSERTING A TABLE CONT.
 Move the table to a new location on the slide
by clicking on the table & hovering over the
border until you see a four-point arrow. Hold
down the left-side of the mouse and move
the table.

13. EXERCISE: INSERTING A CHART
 Go to the Home tab & click on New Slide in
the Slides group.
 Click on the faded Chart icon in the textbox.
 In the Insert Chart dialog box, choose any
chart from the list:
column, line, pie, bar, area, XY
(Scatter), stock, doughnut, bubble, & radar.
Then click OK.

14. EXERCISE: INSERTING A CHART CONT.
 A chart will appear on the left side of the screen
and a Excel Spreadsheet on the right.
 The words & numbers on the Excel
Spreadsheet will correspond with the words &
numbers on the chart.
 Change the phrases & numbers in the Excel
Spreadsheet & watch them change on the chart.
 Close the Excel Spreadsheet when done.

15. EXERCISE: INSERTING A DIAGRAM
 On the Home tab, click New Slide in the
Slides group.
 Next, go to the Insert tab & click SmartArt in
the Illustrations group.
 In the SmartArt Graphic dialog box, make
sure “All” is selected to view all diagram
styles.
 Choose a diagram & click OK.

16. EXERCISE: INSERTING A DIAGRAM CONT.
 The diagram will appear to the right & a
textbox to the left.
 Each bullet in the textbox represents a
different frame in the diagram. Type some
text next to each bullet & watch it appear on
the diagram.
 Close the textbox when done.

17. EXERCISE: INSERTING SHAPES
 Go to the Home tab & click on New Slide in the
Slides group.
 On the Insert tab, click on Shapes in the
Illustrations group.
 A drop-down menu of shapes will appear.
Choose a shape that you want on the slide.
 The cursor will turn into a “t.” Draw your shape
by holding down your mouse & moving from the
upper left to lower right.

18. EXERCISE: INSERTING SHAPES CONT.
 Move your shape to a new location by
clicking it and holding down the left-side of
your mouse.

19. EXERCISE: INSERTING CLIP ART
 Go to the Home tab & click on New Slide in the
Slides Group.
 In the textbox on the new slide, hover over the
Clip Art graphic and click it.
 A Clip Art dialog box will appear on the right side
of the screen.
 In the Search for: box, type “treasure” & choose
one of the graphics by scrolling through the list
& double-clicking the one that you want.

20. EXERCISE: INSERTING CLIP ART CONT.
 The Clip Art image will now appear on the
slide.
 Move the graphic to a new location. Click
the image so that eight (8) pointers appear
around the image. Hold down the left-side of
your mouse and move the graphic to its new
location.
 Close the Clip Art dialog box when done.

21. SLIDE TRANSITIONS
 What are they?
 It is when a little bit of excitement occurs as one
slide leave the screen & the next slide climbs
aboard.
 Slide Transitions can be distracting
 Use ones that aren’t showy
 Best used on user-run/kiosk-style presentations
(presentations that run themselves)
 Never put a transition on the first slide of a
presentation.

22. SLIDE TRANSITIONS: HOW
 Slide Transitions are located on Animations tab
in the Transition to This Slide Group.
 To view all types of transition, click the
downward facing arrow.
 Hover over each to watch the transition works.
 Click on the transition that you want for the
slide. It will preview each.
 The transition has been added.

23. EXERCISE
 In the presentation that you currently have
open, go to the 2nd slide.
 Then go to the Animations Tab and pick a
transition from the Transition to This Slide
group.
 Do the same for each slide.
 Use the same transition for each slide. (Do not
put a transition on the first slide)

24. EXERCISE CONT.
 Next, go back to the first slide & click the
Slide Show view.
 Click through each slide & watch the
transitions.
 When you reach the end of the
presentation, click the ESC key on your
keyboard.

25. THE END
 The Next class is Tuesday, March 12th at
11AM.
 We will discuss animations & sound.
 Weverka, P. (2006). Office 2007 All-in-One
Desk Reference for Dummies. Hoboken, N.J.
: Wiley.