This document provides instructions for various PowerPoint functions including hiding and displaying panes, selecting and moving slides, applying themes and slide backgrounds. It includes steps for hiding and displaying the notes and slide panes, selecting slides, moving slides, deleting slides, applying themes, and setting solid color, gradient, picture, and texture backgrounds. The document concludes with details about the next class which will cover text formatting, text boxes, and lists.

1. Lesson 2
Samantha TerBeest
Adult Services Librarian
Willmar Public Library

2.  Hiding & Displaying Panes
 Selecting, Moving, Deleting, & Hiding Slides
 Themes – what they are, choosing one
 Slide Backgrounds

3.  The Notes Pane
 Move the mouse over the upper most blue border
of the Notes Pane until you see it turn into a
two-headed arrow.
 Hold your mouse and drag the border to the
bottom of the screen.
 The Slides Pane
 Click the “x” located in the upper right-hand
corner of the Slide Pane.
 The Slide Pane will then disappear.

4.  The light blue borders representing each
pane will appear at the bottom of the screen
(Notes Pane) and on the left side of the
screen (Slides Plane).
 To display each pane, hover over the border
until a two headed arrow appears. Hold
down your mouse and move the borders up
or to the right.

5.  Pick a pane – the Notes or Slide pane.
 If you picked the Slide Pane, click the “x” in the
upper right-hand corner of the pane to hide it.
 If you picked the Notes Pane, hover over the
light blue border until you see the two-headed
arrow. Hold down the mouse and drag the
border to the bottom of the screen.
 Now make the pane you picked visible. Hover
over the blue border either at the bottom of the
screen or left of the screen – until you see the
two headed arrow. Drag the border out until the
pane(s) are visible.

6.  Why?
 We select slides to move them to a different spot
or to delete them.
 Can do this in the Slide Pane or Slide Sorter
View

7.  Select One Slide
 Click the slide
 Select Several Different Slides
 Hold down the Ctrl key & select the slides you want
 Select Several Slides in Succession
 Hold down the Shift key & select the first and last
slide
 Select a Block of Slides
 Drag across the slides you want
 Note: You are not actually touching slides when you
do this.

8.  Why?
 People move slides often for better emphasis
 Can move slides in Slide Pane or Slide Sorter
View

9.  Dragging & Dropping
 Click the slide(s) and drag them a new location
 To drag a slide, hold down your mouse over the
slide you want to move. Then move the mouse
to the slides new location; a line will appear in
that new area. Let go of the mouse and the slide
will appear in the new location.
 Cutting & Pasting
 Click the slide(s) you want and cut & paste to the
new location
 Select the slide you want to move and right click;
choose Cut from the menu that appears. (The
slide will disappear.) Select the slide that comes
before the location you want to move the new
slide and right-click, choose paste from the menu
and the slide will reappear in its new location.

10.  Why?
 Unnecessary slide, format not liked
 Can delete slides in Slide Pane or Slide Sorter
View
 How To:
 Select the slide you want to delete and click the
Delete key on the keyboard

11.  Why?
 Presentations can differ based on audiences
 Can hides slides in Slide Pane or Slide Sorter
View
 How To:
 Select the Slide that you want to Hide the right-
click and select Hide Slide from the Menu.

12.  Open the Documents folder from the Desktop.
 Choose the file called “Arizona and the Grand Canyon.”
 Switch the View to Slide Sorter View.
 Select & delete the second slide.
 Move Slide 3 up to Slide 2.
 Move Slide 5 up to Slide 4.
 Hide Slide 6.
 Once you are done close out of PowerPoint. Do not
Save.

13.  A “canned” slide design
 Includes slide background, text and bullet color,
and more
 Designed by graphic artists
 Name of theme appears on the far left side
of the status bar

14.  To choose a theme for your presentation:
 Click the Design Tab.
 In the Themes Group, there are several different
themes to choose from.
 To view all themes select the downward pointing
arrow on the lower right-hand side of the group

15.  Open Microsoft Office PowerPoint from the Desktop.
 Click on the Design tab.
 In the Themes Group, scroll along to view each
theme. To view all themes, click the button.
 After scrolling through each theme, choose a them
that you like best.
 Type some text in the text boxes to see what it will
look like.
 When you are done, close PowerPoint. Do Not Save.

16.  Create your own background by doing one of
these:
 Solid Color
 Have each slide be a single, uniform color.
 Gradient
 Each slide is two colors with one color blending into
the other

17.  Clip Art
 Use a clip art image supplied by Microsoft on
each of your slides.
 Picture
 Use your own personal photograph on each slide.
 Texture
 A pattern used on each slide.

18.  Open PowerPoint from the Desktop.
 On the Design tab, click the Background Styles
button & choose Format Background on the
drop-down list.
 Select the Solid Fill option button.
 Click the Color Picker button & choose a color
on the drop-down list.
 Click the Apply to All button and then the Close
button.

19.  On the Design tab, click the Background Styles
button & choose Format Background on the drop-
down list.
 Select the Gradient Fill option button.
 Select a Type: from the drop-down list. (Each type
will appear on the slide as you select them.)
 Under Gradient Stops, select Stop 1.
 Select your first color from the Color drop-down
list.
 Click the Add Button.

20.  Select Stop 2 from the Gradient Stops drop-
down list.
 Choose your second color from the color
drop-down list.
 Click the Add button.
 Next, click the Apply to All button and then
the Close Button.

21.  On the Design tab, click the Background Styles
button & choose Format Background on the drop-
down list.
 Click the Picture/Texture Fill option button.
 Click the Clip Art button.
 Find & select a clip-art image that you want to
use for a background. (You can search clip art
by typing in a keyword.)
 Once you’ve found an image click the Apply to
All button & then click close.

22.  On the Design tab, click the Background Styles
button and choose Format Background on the
drop-down list.
 Click the Picture/Texture Fill option button.
 Click the File button.
 Locate the graphic called library, select it, and
click the Insert button.
 Click the Apply to All button.

23.  On the Design tab, click the Background Styles
button & choose Format Background on the
drop-down list.
 Click the Picture/Texture Fill option button.
 Click the Texture button & choose a texture on
the drop-down list.
 Click the Apply to All button & then click
close.
 When finished close PowerPoint. Do not save.

24.  The Next class is Tuesday, February 12 at
11AM.
 We will be meeting in the upstairs
multipurpose room.
 We will discuss entering & changing the font,
size, & color of text; creating text boxes; &
creating bulleted & numbered lists.
 Weverka, P. (2006). Office 2007 All-in-One
Desk Reference for Dummies. Hoboken, N.J.
: Wiley.