This document provides an overview of the Mailings tab in Microsoft Word 2007 and includes step-by-step exercises for printing envelopes and merging data into letters. The Mailings tab allows users to create labels, envelopes, and merge text from external sources into documents. The exercises demonstrate how to select an address to print on an envelope, create a list of recipient addresses, insert address blocks and merge fields into a form letter, and preview and edit individual merged documents. Completing the exercises provides experience with the key functions for mailings in Word 2007.

1. Microsoft Office Word 2007
Lesson 8:
The Mailings Tab
Samantha TerBeest
Willmar Public Library

2. Overview
 We will be talking about:
◦ Printing Envelopes
◦ Merging Information

3. The Mailings Tab
 This tab is used for:
◦ Creating labels & envelopes
◦ Merging Text
 Ex. Putting Multiple Names & Addresses into one letter
 The last two groups will always be grayed out
until you use one of the first two groups.
◦ The 1st group is for creating envelopes & labels.
◦ The 2nd group is used to start a mail merge
 What is a mail merge?
◦ It is when you merge data from an external source into
the document.

4. The Mailings Tab Continued…
 We will not learn how to do label in this
lesson.
 The first exercise is on envelopes
 The next on merging data

5. Printing Envelopes Exercise
 Open Word
 Type the address of a recipient; any one you would
like.
 Select all lines of the address – do not select any
blank lines.
 Click the Mailings tab.
 In the Create group, click Envelopes. The
Envelopes & Labels dialog opens with the text with
the text you selected already in the Delivery
Address: box.
 Enter your address in the Return Address box.

6. Exercise Notes
 In the dialog box, there is an Options
command.
◦ Here you can change the envelope size if needed.
 Normally, after you fill out the address
information, you would click print. Today you
will click Add to Document.
◦ Click no if a dialog box appears asking to save the
return address. (At home, you may want to click
Yes.)

7. Merging Data into a Letter
Exercise Part 1
 Open Word.
 Click the Office button and then choose Open.
 In the Documents folder, double-click on Christmas
Letter.
 Click the Mailings Tab.
 In the Start Mail Merge group, click Start Mail Merge
and choose Letters from the drop-down menu.
 Then in the same group, click Select Recipients and
choose Type New List from the drop-down menu.

8. Merging Data into a Letter Exercise
Part 2
John Doe
123 1st Street SE
Willmar, MN 56201
Jane Doe
456 2nd Ave N
Spicer, MN 56288
John Deere
789 3rd Street S
Atwater, MN 56209
Chuck Norris
987 4th Ave NW
Minneapolis, MN 55401
Sara Lee
654 5th Street SW
Chicago, IL 60602
A dialog box will open. Type the below names &
addresses in the appropriate boxes. (Click New
Entry after each address to add a new line.)

9. Merging Data into a Letter
Exercise Part 3
 When you are done typing the addresses, click OK.
 A Save Address List Dialog Box will appear. In the File Name:
box, type Holiday Letter List and then Save it.
 Now we can add information to the letter. Click Ctrl+Home to
go to the top of the document. On the Mailings Tab, in the
Write & Insert Fields group, click Address Block.
 The Insert Address Block dialog will appear. In the Insert
Recipients Name in this Format: box, scroll down to The
Randall Family option and click it so it is highlighted blue. (You
can see what this option will do in the Preview Box.)
 Click OK.
 A phrase that says <<address block>> will appear. This is
where the full name and address will appear later.

10. Merging Data into a Letter
Exercise Part 4
 Click down to where it says Dear
Family,. Put your cursor in the middle of
Dear and Family.
 In the Write & Insert Fields group, click
Insert Merge Field and choose
Last_Name from the drop-down menu.
 <<Last_Name>> will now appear
between Dear and Family.

11. Merging Data into a Letter
Exercise Part 5
 In the Preview Results group, click Preview Results.
 Using , in the Preview Results group, scroll
through each one to see what each looks like.
 If everything looks good, click Finish & Merge in the
Finish group and choose Edit Individual Documents
from the drop-down menu. (If you were at home, you
could choose Print Documents.)
 A dialog box will appear. Leave the dial on All and click
OK.
 New document will appear with five pages of the same
letter for five different families. When done, do NOT save
the document

12. The End
 Congratulations!! You have completed
Beginners: Microsoft Office Word 2007.
 If you need a certificate, please see me
after class.
 On January 15th at 11AM, Beginners:
Microsoft Officer PowerPoint 2007 will
start. If you are interested, there is a
sign-up at the front table.