This document provides an introduction and overview of using PowerPoint for mid-fidelity prototyping. It discusses how to create and format slides, including inserting text, pictures, backgrounds, colors and transitions. The document demonstrates how to add and manipulate objects on slides, as well as how to view and run slide shows. It provides guidance on animating slides using preset and custom animations.

1. Introduction to
Mid-Fi Prototyping with
PowerPoint
Matthias Rauterberg
© TU Eindhoven
2002

2. Mid-Fidelity Prototyping (MFP)
 Please read the following text as an
introduction in mid-fi[delity] prototyping using
PowerPoint [URL]
 Example-1: Dr Health Hospital [URL]
 Example-2: E-Commerce [URL]
 Example-3: CD-player [URL]

3. What PowerPoint will not do
 It will not replace having to think
 It will not eliminate the need for planning and
designing with paper and pen
 It will not make the students ‘smarter’
 It will not take over from the teacher’s many roles
 It is not indispensable
 It will not make your world dissolve if you do not use
it
To get a full animated impression of this
tutorial, please download the PPT and
run it from your computer!

4. New presentation (1)
 To open an existing Presentation:
1 Open MS PPT
2 Select Open an existing presentation
3 Select the presentation and press OK
 Click in the area “Click to add title” to add Title to add title
 Click in the area “Click to add text” to add Text

5. Use this to start a
new presentation
This is where you will
open a presentation
you have already
saved
Choose OK when
finished
When you open PowerPoint this is what you
will see….

6. New presentation (2)
 Inserting a new Slide:
1 Select New Slide from the Insert Menu
2 Select the Bulleted List Slide Layout
 Formatting Text Using Outline:
1 Select The Outline View and Type
2 Use the Promote, Demote icons to indent and create new slides

7. Slide Layout
Choose Your
Slide Type:
Bullet List
2 Columns
Of Lists
With or Without
Chart
With or Without
Picture or other
variations
Title Slide
Selected
Choose a slide layout
from the “New Slide”
dialog box

8. What are Auto-layout slides?
 PowerPoint provides users with a choice of some
commonly used slide formats
 Each slide is made up of one or more frames or
boxes
 There are text frames, pictures frames, chart frames,
etc.
 These frames are pre-formatted to certain fonts,
sizes and alignments, but they can be changed to
suit the user
 Each time a new slide is required, go to the Insert
menu and choose New slide

9. Title Slide
Blank Slide Slide Description
When Power Point begins it will ask what
type of auto-layout slide to insert first

10. Practice: Getting Started
 Open Microsoft PowerPoint.
 Choose “Template” from opening dialog box.
 You will see a series of menu tabs.

11. Practice: Select a Template
To use a template, click on the tab labeled.
“Presentation Designs” and choose a template.
To choose a blank presentation, click on “Blank
Presentation” under the “General” tab.
File > New > General

12. Design Templates
 Select Design Template:
1 Select Template
2 Select Slide Layout
PowerPoint Views:
Normal View, Slide Sorter, Slide show view, Notes
Pages.

13. New
open
print
Font Font size Bold
Italics
Underline
Whenever you see a double arrow you can click it
for additional buttons that you don’t see on the
toolbar.
Save

14. These are other helpful tools
Cut: This is used to cut things out of your project
Copy: this is used to copy from one portion of
your project to another
Paste: When you cut or copy something from your
project, it is put on an “imaginary” clipboard. The
paste button retrieves it from the clipboard and
places it in your project

15. New Slide : This button on the toolbar will allow us to
add more sides to the presentation
Most of the other buttons are towards the bottom
of the screen
Various Shapes line arrow rectangles oval text box text art clipart
Fill Color Line Color Font Color Line Width Line Type Arrow Type Shadow 3-D

16. If forget what the icons are:
If you move your cursor over any icon
on the screen and leave the mouse there
for a second, the name of what the icon
represents will appear.

17. Slide View
 Lower left buttons.
 Highlight words and then delete or cut and
paste.
 Use right scroll bar to move from slide to
slide.
 You can change font size, style, and type just
like you would in Microsoft Word.
 You can insert clip art or graphics that you
have scanned.
 You can also insert sounds, movies, and
animation.

18. Slide Sorter View
 Tiny-squares button on lower left.
 View mini-icons of slides.
 Easily view and create transitions and
animations.
 Another way to reorder and insert slides.
View All
Slides
in
Slide
Sorter
View

19. Saving a presentation
 Saving a Presentation:
1 Select Save or Save as from File menu
2 Specify location
3 Type in the desired Filename
4 Click Save
 PPT Help Features: Select the Office assistant under the Help
Menu or press F1 KEY

20. Working with Text
 It is basically like a word
processor
 Various fonts and sizes
 Font colours
 Word Art
 Alignments
 Bullets and numbering
 Tables
Examples:
 Show card, comic sans
 RED, PURPLE
 Left, centred, right,
justified

21. Working with pictures and sounds
PICTURES
 Go to the INSERT menu
 Choose Picture from…
 ClipArt or File
 Clip Art gives you a selection
 File…you have to find the
picture file you want to use
SOUNDS
 Go to the INSERT menu
 Choose Movies and Sounds
(in PowerPoint 2000) from…
 Sound Gallery gives you a
selection
 Sound file…you have to find
the sound file you have
recorded or saved and want
to use

22. Format Background
Click on the
drop-down
menu and see
the set of
colors
suggested for
your scheme
Choose
“More Colors”
for more solids
or “Fill Effects”
for patterns
Format > Background . . .

23. Practice: Background
 Go to Format > Background.
 Click on the down arrow on the drop-down list
box to choose a new color.
 Clicking on “Apply” modifies a particular slide;
“Apply to all” modifies the entire presentation.
 Note: Some templates use background
graphics. If you can’t see changes, click on
“Omit background graphics from master.”

24. Slide background colors
 The default background color of your slide is white
 You can change this to a different color, a pattern or a
design template
 Go to the FORMAT menu and choose Background…
 Click on the down arrow button next to the narrow
box for a selection of colors

25. Background colors
 The FORMAT menu – Slide Color Scheme, has some
pre-set options for background and text colors
 The FORMAT menu – Apply Design Template, gives
you some picture designs for the background of the
slides
 WARNING !! Removing and/or changing a Design
Template is almost impossible! Choose wisely

26. Editing Style and Color
 Choose Format > Background to change
background color and shading.
 Click the down arrow on drop-down list box
for color and fill effects options.
 Click on “Fill Effects” to customize the
background with lighting, textures, and
patterns.
 The “Preview” button allows you to try out
your changes before you commit to them.
 Format > Slide Color Scheme to change text,
accent, and line colors and to create
shadows.

27. Format Color Scheme
Click on the
“Custom” tag to
select alternate
colors for standard
features. You can
apply these
selections to all of
your slides or just
the active one.
Format > Slide Color Scheme

28. Practice: Color Scheme
 Click on Format > Slide Color Scheme.
 Click on the “Custom” tab to alter colors for
individual elements; choose the “Standard”
tab to select pre-defined schemes.
 Double-click on the colored square labeled
“Text and lines.”
 Choose a new color.
 Click on “Preview”; then click on “Apply”
to accept.

29. Action Buttons
 Use Action Buttons if you want the viewer to be able
to move backward and forwards between slides
 Go to the SLIDE SHOW menu and choose Action
Buttons
 The forward and backward buttons act like hyperlinks
 This means that when you click on them, the action
will take you back to the previous or next slide

30. Moving Through Presentations
 Use the down arrow or “Enter” key or a
mouse click to move forward through a
presentation.
 Up arrow returns to the previous slide.
 Type a number followed by the “Enter” key to
jump to a particular slide.
 The “B” key temporarily blacks out the
screen.
 The arrows in the lower left corner of the
screen provide menu options such as a pen
to highlight particular points in your
presentation.

31. Practice: Adding Content
 Add points to each of your slides by
clicking in the text area and typing.
– To Add text, choose Insert > Text Box, draw
the box boundaries, and begin typing.
 When you hit return on a list slide, a
new bullet will appear.
– Use the tab key if you want to create a sub-
entry like this one.
Use This Button
to quickly add
a text box.
Use This Button to
add Clip Art

32. Inserting Objects
 Use Insert > Picture for a graphic.
 Choose Insert > Picture > Clip Art.
 Choose Insert > Object for other MS objects.
 For scanned images, select “Adobe
Photoshop Image” from the dialog under
Insert > Object.

33. Manipulating Objects
 To move, click in the center of the object to
select, hold and move.
 To resize, click on one of the handles and
resize.
 To delete, click to select and hit the delete
key.

34. Practice: Manipulating Objects
 Resize or scale the object on your title page.
 Move the object to the place on the page you
want it to be.
Your image must
show the white
squares in order
to move or
resize. Click on
the center of the
image to make
these appear.
To keep the
proportions of the
shape, only resize
by clicking and
dragging the
corner markers.

35. Layering Objects
 To control the layering of objects, choose
Draw (lower left button) > Order > Send to
Back or Send to Front.
 To rotate, choose Draw > Rotate or Flip.
Tip: Right click (or
Control click on
MAC) to see the
order menu

36. Practice: Objects
 Take a few minutes to arrange or delete the
object we have been experimenting with.
 If you have time, insert appropriate clip art
elsewhere in your presentation.

37. Insert Picture
Insert > Picture
Use Clip Art to
select from a
database of
images
Use “From File”
to select your
own saved image
files
Or insert
Movies,
Charts,
Tables, or
Objects

38. Practice: Insert Clip Art
 Go to any slide.
 Go to Insert > Picture > Clip Art.
 Use the category list to browse kinds of clip
art.
 Click on a picture you would like to include.
 Click on “Insert.”

39. Animation
 Each slide is made up of a number of
parts/frames
 Animation is the tool which gives you control
over the way your slide appears on the
screen

40. Slide Transition
 This tool controls the way the whole slide appears on
the screen
 Each slide in a presentation can appear in a different
way
 To do this you need to view all your slides in the slide
sorter
 Go to the VIEW menu and choose the Slide Sorter
option
 Click once on the slide on which you want to use the
slide transition

41. Slide Transition - continued
 Go to the SLIDE SHOW menu
 Choose the Slide Transition option
 You are given a number of effects to choose from
 You can select an effect and preview it before
deciding one you like
 Then click on the Apply button to activate this on the
selected slide, or Apply All to apply it to all the slides
in your presentation

42. Transitions
 Transitions are effects for
moving from slide to slide
 You can choose different
transitions for each slide,
“Apply to All” the same
transition effect, or choose
“random” to vary effects.
 You can also control the
speed of the transition –
choose slow to “Fade” into
each slide
 Choose “Automatically
After” to automate your
slide show; each slide
appears for X seconds.
Slide Show > Slide Transition

43. Practice: Transitions
 Click on the “Slide Sorter View” button.
 Double-click the slide to which you want to
assign a transition. This will return you to
Slide View.
 Choose Slide Show > Slide Transitions, and
select a transition.

44. Animating slides
 Each slide is made of one or more frames of
text, pictures, sounds
 View one slide in the normal view
 Go to the SLIDE SHOW menu and choose
Custom Animation
 This displays all the separate
elements/frames in this slide

45. Custom Animation
 Click on one element. E.g.: Text 1
 This gets highlighted in the preview box
 Click on the Effects tag
 This gives you a number of effects to choose from
 Select the one you want and use Preview to see what
it will look like
 Then move to the next element and repeat the
process

46. Animations
Animations change how objects, text boxes,
and pictures appear in your slide.
You can choose a “Preset Animation” or
design a “Custom Animation” from the
“Slide Show” menu.
Slide Show > Custom Animation

47. Custom Animation: Timing
Check the boxes next
to the objects you want
to animate. They
appear below in the
Animation Order box –
you can change the
order using the arrows
to the right.
Choose “Preview” to
see how the animation
will appear.
Choose “On mouse click” to control when
animation appears or choose “Automatically”
and insert a number of seconds.

48. Custom Animation: Effects
Select each object
in the top window,
then select an
animation from the
drop-down list in
the boxes below.
Choose “Grouped
By” greater than
“1st” to make text
appear in hierarchal
order rather than all
at once.

49. Practice: Animations
 Make sure you are in the Slide Sorter View.
 Double-click the slide to which you want to
assign an animation. This will return you to
Slide View.
 Select an object on the slide.
 Choose Slide Show > Custom Animation, and
pick an effect.

50. Slide Show menu
This will run your show
This will have you set up
animations with the objects on
your slide
This allows you to
change the transitions
between slides

51. Viewing the slide show
 After creating your slides, go to the VIEW menu and
choose Slide Show
 When the first element in the first slide loads on
screen you will need to click once on the left mouse
button to proceed to the next step
 Click on the mouse to progress through the
presentation
 Press the ESC key (top left of keyboard) to exit a
presentation at any time
 Clicking on the SLIDE SHOW menu and Set Up
Show option allows you to select the slides you want
to view.

52. Record Automatic slide timings
 You can set the slides to run continuously and
automatically
 Firstly, complete creating the slides, setting slide
transitions and animations
 Go to the SLIDE SHOW menu and choose Rehearse
Timings
 The first slide appears on screen
 Click the left mouse button to proceed to the next
step
 At the next viewing of the slides you can choose to
save the timings or rehearse new timings
 New timings can be recorded at a later stage as well

53. Run slide show continuously
 Go to the SLIDE SHOW menu
 Choose Set Up Show
 Select the “Loop Continuously until ‘Esc’” box,
then click on OK
 The slide show will now run repeatedly until
the ESC key on the keyboard is pressed

54. Slide Show
 Last button on lower left.
 Preview your presentation.
 Use the “Enter” or arrow keys or click the
mouse click to advance through your
presentation.
 Press “ESC” to exit the show and return to
your editing

55. Practice: Preview
 Click on the “Slide Show” button.
 View your entire presentation, thinking about
your transitions and animations.

56. Printing Presentations, Part 1
 Go to the File menu and choose Print
 Make sure the box marked “Pure Black and
White” at the bottom of the screen is checked.

57. Printing Presentations, Part 2
 Under the Pull Down menu “Print What,” there are
several options:
– Slides (choose without animations) will print one
slide to a page (good for making transparencies of
your slides).
– Handouts (2, 3, or 6 sides per page) prints mini-
versions of your slides on the left with blank lines for
notes on the right. (Good for a presentation where
people may want the ability to take notes).
– Notes will print out the notes you’ve written for
yourself to accompany your slides.
– Outline prints the text of your slides in a linear
outline format.

58. Useful links to relevant information
 Introduction to Power Point [URL]
 Other Power Point Tutorials [URL]
 STEVEN BELL'S PowerPoint and
Presentation Skills Resource Page [URL]
If this tutorial does not provide sufficient information to you,
please try one of the following references...

59. Conclusion
 There are many other features available in
this program
 Trial and error – although very stressful - is a
very good teacher
 Necessity is the mother of invention
GOOD LUCK!
Once again...