Lesson 7 of Microsoft Office Word 2007 at the Willmar Public Library.

1. Samantha TerBeest
Adult Services Librarian
Willmar Public Library

2.  The Page Layout Tab & Some of Its Tools
 The View Tab & How a Document can be
Displayed
 The Reference Tab that Offers Some Very
Powerful Tools for Making Your Documents
into Professional Works.

3.  This Tab is used to modify the layout of your
page
 Ex. Margins, Paper Size, Orientation, Etc

4.  Click the Start Button at the bottom of the Desktop Screen. Type
“Libraries” in the search bar and click Enter. Choose Documents from
the menu.
 Double-click the WB_PracticeFiles folder to open it.
 Double-click Our Rising Seas.
 Click the Office button, move the pointer over Print, then click on Print
Preview. The Print Preview Tab is displayed and the main pane shows
how the letter would appear when printed.
 Click Two Pages in the Zoom group. You now see how both pages
would look; similar to the picture on the left.
 Click Close Print Preview in the Preview Group. This gets you back to
the normal view.
 This is one way to work with Page Layout. The other is in the Tab.

5.  Now click the Page Layout Tab.
 Click Margins in the Page Setup Group.
 Click Wide in the gallery. Inspect how the text
layout has changed.
 Repeat & click Narrow. Observe the effect.
 Repeat and click Normal to return to the original.

6.  Click Columns in the Page Setup group.
 Click Three in the gallery. Looks like a newspaper
now.
 Now just for fun, click the Home tab.
 In the Editing group (far right), click Select, the Select
All.
 Click Justify in the Paragraph group.
 You have yourself a newspaper!

7.  There are two types of Orientation in Word:
 Portrait
 The document is vertical when you look at it
 Landscape
 The document is horizontal when you look at it

8.  Click Orientation in the Page Setup group.
You get a choice of just two in the gallery:
Portrait & Landscape.
 Click Landscape.

9.  The View tab allows you to view your
document in several different ways.
 Print Layout is the default viewing option in
Word.
 Everything in this layout is viewed as it would be
printed.

10.  Click the View tab.
 In the Document Views group, click Full Screen
Reading.
 The Ribbon has disappeared as well as most
controls.
 This is best for when you just want to read a
document and not edit it.
 To go back to the normal view, click Close.

11.  The Show/Hide group contains commands you
can turn on & off.
 Ruler – Turns the horizontal & vertical rulers on &
off
 Gridlines – Turns gridlines on & off. These can be
useful when positioning pictures & other inserted
items
 Thumbnails – When checked this feature show
small images of the various pages in a window on
the left (default).

12.  You can view your document in several ways
 Two Pages at one time
 You can zoom in and out
 And More!

13.  With this tab you can:
 Table of Contents
 Inserting Footnotes
 Citations
 Picture & Table captions
 In the next exercise, you will create a table of
contents & index.

14.  Click the Start Button at the bottom of the Desktop Screen.
Type “Libraries” in the search bar and click Enter. Choose
Documents from the menu.
 Double-click the WB_PracticeFiles folder to open it.
 Double-click Our Rising Seas.
 Select the first two words of the first paragraph, “Ocean
Waves,” & click on Heading 1 in the Styles group on the
Home tab.
 Select the first few words of the next paragraph & click on
Heading 1.
 Do this for the next two paragraphs, setting the first few
words in style Heading 1.

15.  Return to the start of the document with Ctrl+Home.
 Place the cursor in front of the first paragraph & press
Enter several times to make space.
 Place the cursor on the second newly-made blank line.
 Click the Reference tab.
 Click on Table of Contents (in the Table of Contents
group).
 In the gallery, click on Automatic Table 2.
 Word now builds the table of contents & inserts it into
the document at the cursor position.

16.  Scroll down in the document to the first paragraph where you have
not set the first words into Heading 1 style.
 Click the Home tab.
 Select the first few words of the paragraph & click Heading 1 in the
Styles group.
 Do this for the next four paragraphs.
 Return to the start of the document (Ctrl+Home).
 Click the Reference tab.
 In the Table of Contents group, click Update Table.
 In the dialog, click Update entire table.
 Click OK.
 Return to the start of the Document

17.  Return to the start of the document.
 Scroll down so you can see the second paragraph.
 Select the word “ocean.”
 Click on the Reference tab.
 In the Index group, click on Mark Entry. The Mark Index Entry
dialog opens.
 Click Mark All.
 Close the dialog.
 In the same paragraph find the word “sea” & repeat the procedure:
Click Mark Entry, then click Mark All & close the dialog.
 Click the Home tab.
 Click the Show/Hide command in the Paragraph group.

18.  After clicking Show/Hide, you will see
annotations next to “ocean” & “sea.”
 These annotations appear when Mark All is
clicked.
 Word has marked every “ocean” & “sea” that
appear in the document.
 Word will not mark a word that is different.
 Capitalized
 Part of a word: seas, research

19.  Go to the end of the document; press Ctrl+End.
 Press Enter a few times to make room.
 On the Reference tab, click Insert Index. The
Index dialog comes up.
 Just click OK – don’t change any of the options.
 Word inserted a Section Break. You will see the
annotation.

20.  Click the Home tab.
 In the Styles group, right-click on the Normal
command.
 In the drop-down menu, click Select All 64
Instance(s).
 This selects all text in the document that is set in
Normal style – pretty much most of the
document.

21.  In the font group, click on the size command. The
size box will not show a size, because in the selected
text there are various size changes.
 Click on 20. The size of all Normal text will be
changed to 20 point.
 Return to the start of the document (Ctrl+Home).
 Click anywhere in table of contents & move the
pointer to the top of the table. An Update Table tab
will appear as illustrated a the left.
 Click on Update Table.
 In the Update Table dialog, click on Update entire
table.
 Click on OK. The table of contents will be updated
with the new page numbers.

22.  Go to the end of the document: press Ctrl+End.
 Click on the Reference tab.
 Move the pointer into the left margin in front of
the index & click to select it.
 In the Index group, the Update Index command
will now be available. Click it.
 The Index is now updated. You may need to scroll
down to see it. It will be set in the original, smaller
type. The page numbers now have been updated.
 Close Word. Don not save the document.

23.  Senior Academy. (2008). Word 2007 Basics: An
Introduction to Microsoft Office Word 2007.
Ludwig Keck.
 Our last class is Tuesday, December 18th @
11AM.
 We will be learning thee Mailings Tab!