This document provides instructions for inserting various items into a Word document such as symbols, dates, pictures, drawings, word art, text boxes, and tables. It explains how to access the relevant tools on the Insert tab and describes how to manipulate inserted items using the corresponding formatting tabs. Basic functions like spelling and grammar checks are also outlined. The document uses examples to illustrate how to perform tasks like inserting images, drawings, word art, and tables into a Word document.

1. Samantha TerBeest
Willmar Public Library

2. Symbols
Date & Time
Pictures
Drawings
Word Art
Text Boxes
Tables

4. This tab provides commands & tools for
inserting a variety of items into you
document.

5. Sometimes you may need, Greek
Symbols, Arrow, or mathematical signs
These are not on the keyboard
Symbols are found on the Insert Tab in the
Symbols Group

6. In the Insert Tab, click Symbol in the
Symbols Group.
This will bring up a menu of symbols.
If you do not see the one that want, click
the More Symbols Option.

7. The function for inserting a date & time is
located on the Insert Tab in the Text
Group.

8. In the Insert Tab, click on Date & Time in
the Text Group.
A new window will appear & you can select
the format you want. Then Click OK.
Note: If you leave the Update
Automatically Button Checked, the date &
time will update.

10. This feature makes a word or letter larger
than the rest of the text at the beginning of
a paragraph much like you would see at
the beginning of a chapter in a book.

11. Select a letter or word you want to have
Dropped.
On the Insert Tab in the Text Group, click
Drop Cap.
Select how you would like to drop the letter
or word.

12. One can insert pictures, illustrations, clip
art (pictures & illustrations already in
Microsoft), shapes, and charts.
These are all located on the Insert Tab in
the Illustrations Group.

13.  Click the Start Button at the bottom of the Desktop Screen. Type
“Libraries” in the search bar and click Enter. Choose Documents
from the menu.
 Double-click the WB_PracticeFiles folder to open it.
 Double-click Rote Learning Improves Memory in Seniors.
 Click at the end of the first small text paragraph.
 Click the Insert Tab.
 In the Illustrations group, click Picture. The Insert Picture dialog
opens showing the Pictures folder contents.
 In the navigation pane click Documents. In the contents
pane, double-click WB_PracticeFiles, then double-click File
Management, and finally double-click pictures. Find and click on
galaxy.
 Click Insert.

14. The picture is inserted & a new tab is
added to the Ribbon. The new tab
displays tools for managing the picture.
Part 2 of the exercise will take place in the
new tab.

15.  In the Size group, click on the Shape Width down arrow until
the box show 3”.
 In the Arrange group, click Text Wrapping.
 In the drop-down menu, click Square. (Notice how the text is
now wrapped around the picture on the right)
 Click on the picture. (Notice the four-arrow pointer.)
 Drag the picture a ways down & to the right. (Notice how text
is wrapped all around the picture.)
 In the Picture Styles group, move the pointer slowly over the
little pictures. Click to display a gallery of more styles.
When you find a style you like, click on it.

16. You can create a drawing in Word
You can also add shapes
• All the shapes can be changed in size, color, &
other characteristics.
• This is located on the Insert Tab in the
Illustrations Group.

17.  Scroll down in the open document to fill the screen with blank lines. Use the
Enter key if needed to make more blank lines.
 On the Insert tab, in the Illustrations group click Shapes. A gallery of shapes
opens.
 In the Stars and Banners section, click on the first one Explosion 1.
 Place the pointer, which is now a + shape, towards the left top. Drag (press &
hold the left mouse button & move the mouse) towards the lower right. Notice
how the shape is drawn and increased in size. The Drawing Tools tab appears
with formatting options.
 In the Shape Styles group, click Shape Outline.
 In the gallery, click on Weight.
 In the new menu, click 6 pt. The width of the lines gets wider.
 Click Shape Fill.
 Move the pointer slowly over the colors in the gallery and watch the shape being
filled with different colors. When you get to one you like, click on it.
 When you are finished close Word, do not save the file.

18. The Drawing Tools tab appears when you
click on the drawing. It is not available
when you are elsewhere in the document.
The Scribble tool, , is used like a pencil.
Use it for free-hand drawings.

19. Word allows you to modify the design &
appearance of text with a set of tools
called WordArt.
You can use decorative text in signs,
announcements, cards, & similar uses.
You reach WordArt on the Insert tab in
the Text group.

20.  Launch Word.
 Click Center in the Paragraph group on the Home Tab.
 Type: Announcement. Press Enter twice.
 Type: We are having a Party! End the paragraph with Enter.
 Select the first line.
 Click WordArt in the Text group on the Insert tab.
 Click on a style you like. The Edit WordArt Text dialog comes up.
 In the Font: box, scroll down & click on Broadway.
 In the Size: box, select 48.
 Click OK. The text will be changed according to your selection.

21. The WordArt Tools tab, , appears
whenever a WordArt item is selected.
Here you can modify the text in many
ways.

22. Have fun playing with the text. Select the
second line & convert it to WordArt. Enjoy!
Close Word when you are finished, no
need to save.

23. A text box is just that, a box with text in it.
Text boxes are often used for
supplementary information.
They are very popular in magazines.

24.  Click the Start Button at the bottom of the Desktop
Screen. Type “Libraries” in the search bar and click
Enter. Choose Documents from the menu.
 Double-click the WB_PracticeFiles folder to open it.
 Double-click Rote Learning Improves Memory in
Seniors.
 Click the Insert tab, then Text Box in the Text group.
The Built-In text box gallery opens.
 Select one of the designs & click on it.

25. When a text box is inserted, the Text Box
Tools tab appears.
This tab is available whenever a text box is
selected.
It provides an array of tools for modifying
the text box.

26. Use can also add Tables to a document as
a way presenting useful information.

27.  Place the cursor at the beginning of a Paragraph.
 Click Table in the Tables group on the Insert tab.
 Drag the pointer across the gallery to specify the
number of columns & rows. As you do so the table
will appear in the text & change according to the
pointer position.
 Release the pointer to complete the process.

28. Two tabs are now available to manipulate
the table, Table Tools Design & Table
Tools Layout.

30. This is where the Spelling & Grammar
Command is found.

31. You can make corrections as you go along
entering text.
You can also perform the checking on an
entire document.

32. Automatic Error Correction
• Word will automatically correct a large number of
mistyped words.
• For example, when you type adn, it instantly
corrects it to and.

33. Red Wavy Underlines
• Word flags words it does not recognize or this
might be misspelled with a wavy red line.
• When you see a wavy red line, right-click on the
word.
• In the little menu, you will likely see the word you
meant to use, just click it & the incorrect word will
be replaced.

34. Green Wavy Underline
• Word uses a green wavy underline to mark text it
thinks is grammatically incorrect.
• For some phrases it offers a revision, for others
just an explanation of what it thinks might be
wrong.

35. Blue Wavy Underline
• Blue wavy underlines are used on words that
Word thinks are incorrectly used.

36.  Open Word.
 Type the following: I went too the store.
When I got their, I bought a soda adn an
candy bar.
 Note that the word and was corrected immediately.
Three others are marked.
 Right-click on each underlined word in turn. Note the
offered word in the menu. Click on the proper word to
correct the text.
 Close Word when you are done. Do not save the
document.

37.  Click the Start Button at the bottom of the
Desktop Screen. Type “Libraries” in the
search bar and click Enter. Choose
Documents from the menu.
 Double-click the WB_PracticeFiles folder to
open it.
 Double-click Dear Nana Rose.
 Click the Review tab.
 Click Spelling & Grammar in the Proofing
group.

38.  The Spelling & Grammar dialog comes up. It
shows the portion of the text with the suspect
error.
 The top line indicates the possible error.
 The first dialog reports: “Capitalization:”
 The next one says “Not in Dictionary:” – this
is a possible spelling error.
 The text contains “Wateway” which should
read “Waterway.”

39. In the Suggestions: box it offers a
possible correct word or words.
If the offered word is correct, click Change.
The checking continues to the next
possible error.
Continue with the checking, making
corrections as appropriate.

40. Some of the possible errors are not errors
at all.
You will need to examine the situation &
decide on the correct action.
Ignore Once may be the appropriate
course.

41. Examine each dialog carefully. Making
corrections when needed.
When you are finished, close Word. Do
not save the document.

42. Word can do some other style checking
that is not turned on by default.
You can easily turn on of this feature.

43.  Reopen Dear Nana Rose.
 Click the Office Button.
 Click Word Options (bottom of dialog).
 Click Proofing.
 In the group When correcting spelling and
grammar in Word find Writing Styles: Click
the next to Grammar Only & click on
Grammar & Style in the little menu.

44. Next click of Settings… - See the many
options in Grammar Settings dialog.
You can set many options. For now just
click OK.
Click OK to close the Word Options dialog.

45. Click the Review tab.
Click Spelling & Grammar.
Notice that the first error is “Wordiness.”
Continue through the document.
When you are finished, close Word. Do
not save the file.

46. Inserting Dashes
• The Hyphen
 The Hyphen is used in word combinations like e-mail.
 It can be used if a word needs to be split, but Word
does that automatically.
 You use the Hyphen Key on the Keyboard to type it.

47. The En Dash
• The en dash is a slightly longer dash – like this.
• Word put it in automatically when you type a
hyphen or two preceded & followed by a space.
• To force this type of hyphen without typing two
dashes, press Ctrl+Numpad-Minus.
• If you do not have a a Numpad you can insert it
from the Insert Tab in the Symbols Group.

48. The Em Dash
• Often a phrase is offset within a sentence in text
with a long dash called an em dash.
• Word generates an em dash when you type two
hyphens without spaces between text.
• To force an em dash, use Alt+Ctrl+Numpad-
minus.
• You can also insert it from the Insert tab in the
Symbols Group.

49. Page Break
• You can start a new page even if there is space
left on the page you are currently working on.
• To do this, use Ctrl+Enter.
Suppressing a Break
• You may want to continue on the next line without
starting a new paragraph.
• This is used most often with bullet/numbered lists.
• To continue to the next line, press Shift+Enter.

50. Non-Break Space
• Sometimes two words need to be kept together &
you don’t want one of the words to end up on the
next line.
• To stop this from happening, use
Ctrl+Shift+Space.
Non-Break Hyphen
• This is when a hyphen is needed but you do not
want the line to break on that hyphen.
• Use Ctrl+Shift+Hyphen.

51.  For every command in Word, there is a Key
Tip.
 The Ribbon will light up with little letters or
numbers.
 You can do this by holding down the Alt key.
 Press the letters or numbers on the screen to
use certain commands.

52.  Launch Word.
 Press the Alt key. See the Key Tips on the
Ribbon.
 Press H. This gets you to the Home tab.
 Press R. The Find & Replace dialog pops up.
 Close Word when you are finished
experimenting.

53. Senior Academy. (2008). Word 2007
Basics: An Introduction to Microsoft Office
Word 2007. Ludwig Keck.
Next class is Tuesday, December 4th @
11AM.
We will be learning these tabs: Page
Layout, View, & References.