This document provides instructions for working with multiple worksheets and workbooks in Microsoft Excel 2013. It discusses how to add and format worksheets, enter and copy formulas between worksheets, create 3D references between worksheets, consolidate data by linking workbooks, format charts, and adjust page layouts for printing. The objectives are to learn how to work with and link multiple worksheets and workbooks.

1. Chapter 5
Working with Multiple
Worksheets and
Workbooks
Microsoft
Excel 2013

2. • Use the ROUND function
• Use custom format codes
• Create, apply, and remove a style
• Add a worksheet to a workbook
• Add data to multiple worksheets at the same time
• Create formulas that use 3-D cell references
Objectives
Working with Multiple Worksheets and Workbooks 2

3. • Add a rotated pie chart with an exploded wedge
• Add a header or footer and change margins
• Insert and remove a page break
• Consolidate data by linking workbooks
Working with Multiple Worksheets and Workbooks 3
Objectives

4. Working with Multiple Worksheets and Workbooks
Project – Consolidated Expenses
Worksheet
4

5. • Create and format the consolidated worksheet
• Create and apply a custom format code
• Create and apply a style
• Add and populate worksheets
• Add a 3-D pie chart
• Adjust page layout
• Link workbooks
Working with Multiple Worksheets and Workbooks 5
Roadmap

6. Working with Multiple Worksheets and Workbooks 6
Entering Sample Data in the Consolidated
Worksheet Using the Fill Handle
• Enter a value in a the desired cell
• Select the desired range, including the desired
cell
• If you use a touch screen, press and hold the
selected cells to display the mini toolbar, tap
AutoFill, and then drag the AutoFill icon to the
desired location
• If you use a mouse, drag the AutoFill handle on
the lower right of the cell to the desired
location

7. Working with Multiple Worksheets and Workbooks 7
Entering Sample Data in the Consolidated
Worksheet Using the Fill Handle

8. Working with Multiple Worksheets and Workbooks 8
Entering Formulas Using the ROUND Function
and Determining Totals in the Consolidated
Worksheet
• Select the desired cell. Type the =round formula and then
tap or click the Enter box in the formula bar to display the
formula and the resulting value in the select cell
• If you use a touch screen, press and hold the selected cell
to display the mini toolbar, tap AutoFill, and then drag the
AutoFill icon to the desired location
• If you use a mouse, drag the fill handle on the lower right
of the cell to the desired location
• Tap or click the Sum button on the HOME tab, select the
desired cell range, and then press the ENTER key to add a
SUM function to the selected cell

9. Working with Multiple Worksheets and Workbooks 9
Entering Formulas Using the ROUND Function
and Determining Totals in the Consolidated
Worksheet

10. Working with Multiple Worksheets and Workbooks 10
Formatting Codes

11. Working with Multiple Worksheets and Workbooks 11
Creating and Assigning a Custom Format
Code and a Comma Style Format
• Select the range of cells and press and hold or right-click any of
the selected ranges to display a shortcut menu, and then tap or
click Format Cells to display the Format Cells dialog box
• If necessary, tap or click the Number tab to display the Number
tab and then click tap or Custom in the Category list to begin
creating a custom format code
• Delete the word General in the Type box, and then enter the
desired format code
• Tap or click the OK button to display the numbers in the
selected ranges
• Tap or click the Comma Style button on the HOME tab to display
the numbers in the selected ranges using the Comma style
format

12. Working with Multiple Worksheets and Workbooks 12
Creating and Assigning a Custom Format
Code and a Comma Style Format

13. Working with Multiple Worksheets and Workbooks 13
Cell Styles

14. Working with Multiple Worksheets and Workbooks 14
Creating a New Style
• Tap or click the Cell Styles button on the HOME tab to display
the Cell Styles gallery
• Tap or click ‘New Cell Style’ in the Cell Styles gallery to display
the Style dialog box
• Type the desired name for the new style
• Tap or click the Format button to display the Format Cells
dialog box and select desired formats
• Tap or click the OK button to close the Format Cells dialog box
• Tap or click the OK button to add the new style to the list of
styles available with the current workbook in the Cell Styles
gallery

15. Working with Multiple Worksheets and Workbooks 15
Creating a New Style

16. Working with Multiple Worksheets and Workbooks 16
Applying a New Style
• Select the desired cell(s) and then tap or click the Cell
Styles button on the HOME tab to display the Cell
Styles gallery
• Tap or click
the name of
the new
style to
assign the
style to the
selected
cell(s)

17. Working with Multiple Worksheets and Workbooks 17
Adding a Worksheet to a Workbook
• Tap or click the
New sheet
button at the
bottom of the
window to add
a new
worksheet to a
workbook

18. Working with Multiple Worksheets and Workbooks 18
Copying the Contents of One Worksheet
to Another Worksheet in a Workbook
• Tap or click the sheet tab for the sheet containing
the data to copy
• Tap or click the Select All button to select the
entire worksheet and then tap or click the Copy
button on the HOME tab to copy the contents of
the worksheet
• Tap or click the Paste button on the HOME tab to
copy the data on the Office Clipboard to the
selected sheet

19. Working with Multiple Worksheets and Workbooks 19
Copying the Contents of One Worksheet
to Another Worksheet in a Workbook

20. Working with Multiple Worksheets and Workbooks 20
Adding a Copy of a Worksheet to a
Workbook
• Press and hold or right-click the desired sheet tab
to display a shortcut menu
• Tap or click ‘Move or Copy’ to display the Move or
Copy dialog box
• Tap or click the desired location and then tap or
click to place a check mark in the ‘Create a copy’
check box
• Tap or Click the OK button to add a copy of the
worksheet to the workbook

21. Working with Multiple Worksheets and Workbooks 21
Adding a Copy of a Worksheet to a
Workbook

22. Working with Multiple Worksheets and Workbooks 22
Drilling an Entry through Worksheets
• If using touch, press and hold the Sheet1 tab and then tap ‘Select
All Sheets’ on the shortcut menu. If using a mouse, right-click
Sheet1 tab and then click ‘Select All Sheets’
• Type the entry in the desired cell and then press the DOWN
ARROW key to change sample data to the actual value
• Enter the remaining entry changes in the other cells and then
select a blank cell to select the same cell in all of the selected
workbooks
• If using touch, press and hold the Sheet1 tab and then tap
Ungroup Sheets on the shortcut menu. If using a mouse, right-click
the Sheet1 tab and then click Ungroup Sheets
• Click through the sheet tabs in use to verify that all are identical

23. Working with Multiple Worksheets and Workbooks 23
Drilling an Entry through Worksheets

24. • Select the desired cell and then tap or click the Sum button
on the HOME tab to display the SUM function and
ScreenTip
• Tap or click the desired sheet tab to display the worksheet,
and then tap or click the same cell to select the first portion
of the argument for the SUM function
• While holding down the SHIFT key, tap or click a new
desired sheet tab to select the ending range of the
argument for the SUM function
• Tap or click the Enter box in the formula bar to enter the
SUM function with the 3-D references in the selected cell
Working with Multiple Worksheets and Workbooks 24
Entering and Copying 3-D References
Using the Paste Gallery

25. • With the desired cell active, tap or click the Copy
button on the HOME tab to copy the SUM function and
the formats assigned to the selected cell to the Office
Clipboard
• Select the desired range and then tap or click the Paste
arrow on the HOME tab to display the Paste gallery
• Tap or click the Formulas button in the Paste gallery to
copy the SUM function to the new range and
automatically adjust the cell references in the SUM
function to reference the corresponding cells on the
three sheets in the workbook
Working with Multiple Worksheets and Workbooks 25
Entering and Copying 3-D References
Using the Paste Gallery

26. Working with Multiple Worksheets and Workbooks 26
Entering and Copying 3-D References
Using the Paste Gallery

27. Working with Multiple Worksheets and Workbooks 27
Moving a Chart
• If you are using a touch screen, point to the chart
and then drag the chart until the upper-left
corner of the chart is located in the upper-left
corner of the desired cell
• If you are using a mouse, point to the chart. The
pointer will change to a four-headed arrow. Use
the mouse to drag the chart until the upper-left
corner of the chart is located in the upper-left
corner of the desired cell

28. Working with Multiple Worksheets and Workbooks 28
Moving a Chart

29. Working with Multiple Worksheets and Workbooks 29
Resizing a Chart
• Drag the resizing handle in the lower-right corner of
the chart until the chart is the desired size
• If necessary, tap or click the Zoom Out button on the
task bar until
you can see
the whole
chart

30. • Tap or click a pie slice twice (do not double-tap or
double-click) to select only one slice of the 3-D Pie
chart
• Press and hold or right-click the desired slice to
display a shortcut menu and the mini toolbar
• Tap or click ‘Format Data Point’ on the shortcut menu
to open the Format Data Point task pane
• Drag the Point Explosion slider to the desired size to
set how far the slice in the 3-D pie chart should be
offset from the rest of the chart
Working with Multiple Worksheets and Workbooks 30
Exploding the 3-D Pie Chart

31. Working with Multiple Worksheets and Workbooks 31
Exploding the 3-D Pie Chart

32. Working with Multiple Worksheets and Workbooks 32
Rotating the 3-D Pie Chart
• Press and hold or right-click the chart to display a
shortcut menu
• Tap or click ‘3-D Rotation’ on the shortcut menu
to open the Format Chart Area task pane
• Tap or click the X Rotation up arrow (Format Chart
Area dialog box) to the desired X rotation to
rotate the chart

33. Working with Multiple Worksheets and Workbooks 33
Rotating the 3-D Pie Chart

34. Working with Multiple Worksheets and Workbooks 34
Changing the Margins and Centering the
Printout Horizontally
• Press and hold or right-click desired sheet tab and tap or click
‘Select All Sheets’ on the shortcut menu
• Display the PAGE LAYOUT tab and tap or click the Page Setup
Dialog Box Launcher to display the Page Setup dialog box
• When Excel displays the Page Setup dialog box, if necessary,
tap or click the Page tab to select desired orientation and
scaling
• Make the Margins tab the active tab to set the top, bottom,
left, and right margins as desired
• Tap or click the Horizontally check box in the ‘Center on page’
area to center the worksheet on the printed page horizontally

35. Working with Multiple Worksheets and Workbooks 35
Changing the Margins and Centering the
Printout Horizontally

36. Working with Multiple Worksheets and Workbooks 36
Adding a Header and Footer
• Tap or click the Page Layout button on the status
bar to display the worksheet in Page Layout view
• Display the Header area. Tap or click a header box
to select it as the area for a header, and then type
the desired name
• Enter desired data into the other header areas
• Repeat the above steps for the footer areas

37. Working with Multiple Worksheets and Workbooks 37
Adding a Header and Footer

38. Working with Multiple Worksheets and Workbooks 38
Selecting and Deselecting Sheets

39. Inserting and Removing a Manual Page
Break
Working with Multiple Worksheets and Workbooks 39
• Tap or click the Breaks button on the PAGE
LAYOUT tab to display the Breaks menu
• Tap or click ‘Insert Page Break’ on the Breaks
Menu to insert a page break
• Tap or click ‘Remove Page Break’ on the Breaks
Menu to remove the page breaks

40. Working with Multiple Worksheets and Workbooks 40
Inserting and Removing a Manual Page
Break

41. Hiding Page Breaks
Working with Multiple Worksheets and Workbooks 41
• Tap or click Options in Backstage view to display
the Excel Options dialog box
• Tap or click the Advanced tab in the left pane to
display advanced Excel options in the right pane
• Scroll the right pane until the Display options for
the worksheet area appears
• Tap or click the ‘Show page breaks’ check box to
clear the check box

42. Working with Multiple Worksheets and Workbooks 42
Hiding Page Breaks

43. Searching for and Opening Workbooks
Working with Multiple Worksheets and Workbooks 43
• Tap or click ‘Open Other Workbooks’ in the
Backstage view to display the Open gallery
• Tap or click Computer, SkyDrive, or other location
in the left pane and then navigate to the location
of the drive to be searched
• Type the Search text in the Search box
• While holding down the CTRL key, tap or click
each of the location workbook names one at a
time to select the workbooks to open

44. Searching for and Opening Workbooks
Working with Multiple Worksheets and Workbooks 44
• Tap or click the Open button to open the selected workbooks
• Tap or click the Switch Windows button on the VIEW tab to
display the names of the workbooks with a check mark to the
left of the active workbook
• Tap or click the Arrange All button on the VIEW tab to display
the Arrange Windows dialog box
• Tap or click Vertical in the Arrange Windows dialog box to
arrange the windows vertically, and then, if necessary, tap or
click the ‘Windows of active workbook’ check box to clear it
• Tap or click the OK button to display the opened workbooks
arranged vertically

45. Working with Multiple Worksheets and Workbooks 45
Searching for and Opening Workbooks

46. Consolidating Data by Linking
Workbooks
Working with Multiple Worksheets and Workbooks 46
• Select the desired worksheet and begin a formula
in the desired cell
• Tap or click the Switch Windows button on the
VIEW tab to display the Switch Windows menu
• Select the next desired worksheet and select the
desired cell for to use in the formula from the first
worksheet
• Continue selecting cells to reference from other
workbooks by using the Switch Windows button
until the formula is complete

47. Working with Multiple Worksheets and Workbooks 47
Consolidating Data by Linking
Workbooks

48. Chapter Summary
Working with Multiple Worksheets and Workbooks 48
• Use the ROUND function
• Use custom format codes
• Create, apply, and remove a style
• Add a worksheet to a workbook
• Add data to multiple worksheets at the same time
• Create formulas that use 3-D cell references

49. Chapter Summary
Working with Multiple Worksheets and Workbooks 49
• Add a rotated pie chart with an exploded wedge
• Add a header or footer and change margins
• Insert and remove a page break
• Consolidate data by linking workbooks

50. Chapter 5
Complete
Microsoft
Excel 2013