This document provides instructions for formatting and layout functions in Excel worksheets, including adding, deleting, moving, and hiding rows and columns. It also describes how to insert and delete entire worksheets, resize rows and columns, freeze panes to lock headers in place, and arrange multiple workbook windows for comparison. The formatting and layout functions can be accessed through toolbars, right-click menus, and menu options to organize and present data in Excel worksheets.

1. Formatting and Layout
1. Add, Delete, and Move Worksheets
There are two ways to add or delete a worksheet; via the toolbar or by right-clicking
the mouse on a worksheet tab.
• To add a new worksheet via the toolbar:
– Select the worksheet you want the new one to precede; go to the Insert menu and
select Worksheet. A new worksheet will appear to the left of the active
worksheet.
• To delete a worksheet via the toolbar:
– Select the worksheet you want to delete; go to the Edit menu and
choose Delete Sheet. If there is no data on the worksheet, it will
now be gone.
– If you have data on the worksheet, you will receive a dialogue box
asking to confirm that you would like to delete the worksheet –
click Delete.
• To add a worksheet by right-clicking the mouse:
– Select the worksheet you want the new one to precede; right-
click the mouse, and click on Insert.
– Select the Worksheet icon and click OK.
• To delete a worksheet by right-clicking the mouse:
– Select the worksheet you want to delete, right click the mouse,
and click Delete. As mentioned before, if there is no data on the
worksheet, it will now be gone.
– If you have data on the worksheet, you will receive a dialogue box
asking to confirm that you would like to delete
the worksheet – click Delete.

2. Like adding or deleting, you can move a worksheet through the standard toolbar or
via right-clicking the mouse. Unlike adding or deleting, however, you can also
move a worksheet simply by clicking on the sheet with your mouse and dragging
it to the desired location.
• To move a sheet via the standard toolbar:
– Select the worksheet you want to move, go to the Edit menu, and select
Move or Copy Sheet…”
– A dialogue box will appear – use this to select where you want
the worksheet to be moved or copied.
– The worksheet will be moved unless you check the box for
Create a copy.
Note: You can select (move to end) for the worksheet to be
moved or copied to the end of your workbook rather than
placed to the left of the current worksheet.
• To move/copy a worksheet by right-clicking the mouse:
– Select the worksheet you want to move/copy and right-click
the mouse, and select Move or Copy…
• You can delete multiple worksheets by holding down the
Shift+Ctl keys when selecting the sheets and then following the
steps outlined above.
• You can also add multiple worksheets by holding down the Shift+Ctl keys and
selecting the number of additional sheets you want to add by clicking on them with
your mouse, and then following the steps outlined above.
1. Insert Rows and Columns
• Highlight the row or column you want the new one to
precede (e.g., if you want to insert a new row between
rows 1 and 2, you’ll select row 2) by clicking on the
number at the left of the sheet for rows or the letter at the
top of the sheet for columns.
• Select Insert and then choose either Rows or Columns.
2. Delete Rows and Columns
• Highlight the row or column you wish to
delete; select Edit from the menu bar and
select Delete.

3. 3. Move Rows and Columns
• Select the column you want to move.
• Go to the Edit menu and choose the Cut or Copy command.
• Select the location where you want that column to go.
• To replace the current column with the pasted information,
Right-click on the mouse and choose the Paste command.
• To insert a new column for the pasted information, Right-click
on the mouse and select Insert Cut Cells.
4. Resize Rows and Columns
• Position your mouse on the right edge of a column
heading or the bottom edge of a row heading.
• Drag the mouse to make it bigger or smaller.
• If you prefer to use numbers and enter a specific column
width or row height, do the following:
– From the Format menu, select Row and then Height.
– Enter the size you want.
– Click OK.
– Do the same steps as above for column width.
• You can also select the rows or columns, go to the Format
menu, and choose Rows or Columns. Then click AutoFit
Selection.
Note: Another quick way is to double-click the edge of a
column or row heading to automatically resize it.
5. Hide and Unhide Rows, Columns and Worksheets
• To hide a row or column, select the row or column
you want to hide, go to the Format menu, choose
either Row or Column and select Hide.
• To unhide these columns or rows, select the columns
or rows on either side of the concealed sections by
clicking on the number at the left of the sheet for
rows or the letter at the top of the sheet for columns
(e.g., if you hid columns B and C, you would
highlight columns A and D). Go to the Format menu, choose either Row or Column
and select Unhide.
Note: You can also hide and unhide rows or columns by right-clicking the mouse
and selecting Hide.

4. • You can hide an entire worksheet as well. This is
especially useful if you’ve created a worksheet with
formulas and want to conceal those formulas from view.
To hide the active worksheet:
– Go to the Format menu, select Sheet, and then select
Hide.
• To view a hidden worksheet, simply follow the steps above and select Unhide. A
dialogue box will appear for you to choose the sheet you
want to unhide. Select your sheet and click OK.
Note: If the Unhide command is in gray, there is no
hidden worksheet.
6. Freeze Window Panes
• Select the cell just below any rows and just to the
right of any columns you want to lock. Note the
example shows the selection to be just below
column A and row 1, therefore, the headings from
row 1 will always show as you scroll down
through the worksheet.
• Go to the Window menu and select Freeze Panes.
• To unfreeze – Go to the Window menu and select Unfreeze Panes.
7. Arrange Windows
The Arrange and Compare Side by Side with… commands are useful for
comparing data from two or more workbooks. The first command will arrange two or
more workbooks either vertically, horizontally, tiled, or cascading, while the second
places two workbooks side by side and synchronizes scrolling in both workbooks.
• To arrange document windows – go to the Window menu, select Arrange, click the
type of arrangement you want and then click OK.
• To return the documents to full size, click the maximize button on any of the
workbooks.
• To compare side by side – go to the Window menu, select Compare Side by Side
with…