This chapter discusses working with multiple-table forms in Microsoft Access 2013. It covers how to add different field types like Yes/No, Long Text and OLE Object fields to tables and enter data in them. It also discusses how to create forms and subforms in Design view, modify their design, view object dependencies and use special field types in queries. The key objectives covered are adding fields to tables, creating forms and subforms, modifying form and subform design, enhancing forms and using fields in queries.

1. Chapter 5
Multiple-Table Forms
Microsoft
Access 2013

2. • Add Yes/No, Long Text, OLE Object, and
Attachment fields
• Use the Input Mask Wizard
• Update fields and enter data
• Change row and column size
• Create a form with a subform in Design view
• Modify a subform and form design
Multiple-Table Forms 2
Objectives

3. • Enhance the form title
• Change tab stops and tab order
• Use the form to view data and attachments
• View object dependencies
• Use Date/Time, Long Text, and Yes/No fields in a
query
• Create a form with a datasheet
Multiple-Table Forms 3
Objectives

4. Multiple-Table Forms 4
Project – Multiple Table Forms

5. • Add fields to the Book Rep table
• Enter data into the new fields
• Create a form for the Book Rep table
• Add controls to the form
• Add a subform to the form
• Modify the subform
• Enhance the form
• Create queries with the new fields
Multiple-Table Forms 5
Roadmap

6. • Open the table in Design view
• Tap or click the first open field to select the
position for the first additional field
• Type the desired field name, press the TAB key,
and then select the desired data type
• Tap or click the Save button on the Quick Access
Toolbar to save the changes
Multiple-Table Forms 6
Adding Fields with New Data Types
to a Table

7. Multiple-Table Forms 7
Adding Fields with New Data Types
to a Table

8. • After adding the new field, tap or click the Input
Mask property box
• Tap or click the Build button to use a wizard to enter
the input mask
• If necessary, click the Yes button to save the table
• Select the desired input mask in the Input Mask
Wizard dialog box
• Tap or click the Next button two times
• If necessary, determine how you want to store the
data, and then tap or click the Next button
• Tap or click the Finish button
Multiple-Table Forms 8
Using the Input Mask Wizard

9. Multiple-Table Forms 9
Using the Input Mask Wizard

10. • Tap or click the beginning of the field in Datasheet
view
• Type the field value
Multiple-Table Forms 10
Entering Data Using an Input Mask

11. • Tap or click the check box in the Yes/No field to
place a check mark in the box
Multiple-Table Forms 11
Entering Data in Yes/No Fields

12. • Tap or click the desired field and then type the
entry
Multiple-Table Forms 12
Entering Data in Long Text Fields

13. • Drag the right edge
of the field to resize
to the right to
increase the column
size
• Drag the lower edge
of the record
selector to resize to
the desired location
Multiple-Table Forms 13
Changing the Row and Column Size

14. • Press and hold or right-click the OLE object field to
produce a shortcut menu
• Tap or click Insert Object on the shortcut menu to
display the Microsoft Access dialog box
• Tap or click the desired object type
• Tap or click the OK button
• Create the desired object
• Tap or click the ‘Exit and return to document’
command to return to Access and insert the object
Multiple-Table Forms 14
Entering Data in OLE Object Fields

15. Multiple-Table Forms 15
Entering Data in OLE Object Fields

16. • Press and hold or right-click the attachment field
• Tap or click Manage Attachments on the shortcut
menu
• Tap or click the Add button to add an attachment
• Navigate to the location containing the file(s) to
attach
• Tap or click the file to attach, and then tap or click the
Open button
• Tap or click the OK button to close the Attachments
dialog box
Multiple-Table Forms 16
Entering Data in Attachment Fields

17. Multiple-Table Forms 17
Entering Data in Attachment Fields

18. • Tap or click CREATE on the ribbon to display the
CREATE tab
• Tap or click the Form Design button to create a
new form in Design View
• If a field list does not appear, tap or click the ‘Add
Existing Fields’ button (FORM DESIGN TOOLS
DESIGN tab | Tools group) to display a field list
Multiple-Table Forms 18
Creating a Form in Design View

19. Multiple-Table Forms 19
Creating a Form in Design View

20. • Drag the field in the field list to the desired
location on the form
Multiple-Table Forms 20
Adding a Control for a Field
to the Form

21. • Tap or click the first control to align
• Hold the SHIFT key down and tap or click the
remaining controls to align
• Tap or click the Align button (FORM DESIGN
TOOLS ARRANGE tab | Sizing & Ordering group) to
display the Align menu
• Tap or click the desired alignment option
Multiple-Table Forms 21
Aligning Controls

22. Multiple-Table Forms 22
Aligning Controls

23. • Select the controls on which to modify the vertical
spacing
• Tap or click the Size/Space button (FORM DESIGN
TOOLS ARRANGE tab | Sizing & Ordering group) to
display the Size/Space menu
• Tap or click the desired spacing option to specify
the spacing
Multiple-Table Forms 23
Adjusting Vertical Spacing

24. Multiple-Table Forms 24
Adjusting Vertical Spacing

25. • Press and hold or right-click the form to produce a
shortcut menu
• Point to the ‘Fill/Back Color’ arrow on the shortcut menu
to display a color palette
• Tap or click the desired color
Multiple-Table Forms 25
Using a Shortcut Menu to Change
the Fill/Back Color

26. • Tap or click the Title button (FORM DESIGN TOOLS
DESIGN tab | Header/Footer group) to add a title
to the form
Multiple-Table Forms 26
Adding a Title

27. • Tap or click the More button (FORM DESIGN TOOLS
DESIGN tab | Controls group) to display a gallery of
available tools
• Be sure the ‘Use Control Wizards’ button is selected,
tap or click the Subform/ Subreport tool on the FORM
DESIGN TOOLS DESIGN tab, and move the pointer to
and tap or click the position where you want to
position the subform
• Ensure the ‘Use existing Tables and Queries’ option
button is selected
• Tap or click the Next button
Multiple-Table Forms 27
Placing a Subform

28. • Tap or click the Tables/Queries arrow, and then tap or
click the table that contains the fields for the subform
• Add the desired fields to the subform
• Tap or click the Next button to move to the next
SubForm Wizard dialog box
• Be sure the ‘Choose from a list’ option button is
selected
• Tap or click the Next button
• Type the desired name of the subform
• Tap or click the Finish button to place the subform
Multiple-Table Forms 28
Placing a Subform

29. Multiple-Table Forms 29
Placing a Subform

30. • Tap or click the View button (HOME tab | Views
group) to view the form in Form view
Multiple-Table Forms 30
Viewing the Form

31. • Open the form with the subform in Design view
• Tap or click the boundary of the subform to select it
• Make the necessary modifications
Multiple-Table Forms 31
Modifying a Subform

32. • In Design view, tap or click the label two times to
produce an insertion point
• Type the new label text
• Tap or click outside the label to deselect it
Multiple-Table Forms 32
Changing a Label

33. • Tap or click the label(s) to change
• Tap or click the Font Color arrow (FORM DESIGN TOOLS
FORMAT tab | Font group) to display a color palette
• Tap or click the desired color to change the font color for
the label(s)
• Tap or click the Property Sheet button (FORM DESIGN
TOOLS DESIGN tab | Tools group) to produce the property
sheet for the selected labels. If your property sheet still
appears on the left side of the screen, drag it back to the
right. Make sure the All tab is selected
• Tap or click the Border Style property box to display the
Border Style property arrow, and then tap or click the arrow
to display a menu of border styles
Multiple-Table Forms 33
Changing Label Effects and Colors

34. • Tap or click the desired border style
• Tap or click the Border Width property box to display
the Border Width property arrow, and then tap or
click the arrow to display a menu of border widths
• Tap or click the desired border width
• Tap or click the Special Effect property box to display
the Special Effect property arrow, and then tap or
click the arrow to display a menu of special effects
• Tap or click the desired special effect
Multiple-Table Forms 34
Changing Label Effects and Colors

35. Multiple-Table Forms 35
Changing Label Effects and Colors

36. • Display the form in Design view
• Resize the Form Header section by dragging down the
lower boundary of the section to the desired location
• Tap or click the control containing the form title to
select the control
• Drag the lower-right sizing handle to resize the
control to the desired size
• Tap or click the Property Sheet button (FORM DESIGN
TOOLS DESIGN tab | Tools group) to display the
control’s property sheet
Multiple-Table Forms 36
Modifying the Appearance
of a Form Title

37. • Tap or click the Font Size property box, tap or click
the Font Size property arrow, and then tap or click
the desired font size
• In a similar fashion, change the Text Align
property and the Font Weight property
• Close the property sheet by tapping or clicking the
Property Sheet button (FORM DESIGN TOOLS
DESIGN tab | Tools group)
Multiple-Table Forms 37
Modifying the Appearance
of a Form Title

38. Multiple-Table Forms 38
Modifying the Appearance
of a Form Title

39. • Select the controls for which you want to omit from
the tab stop sequence
• Tap or click the Property Sheet button (FORM DESIGN
TOOLS DESIGN tab | Tools group) to display the
property sheet
• Make sure the All tab (Property Sheet) is selected, tap
or click the down scroll arrow until the Tab Stop
property appears, tap or click the Tab Stop property,
tap or click the Tab Stop property arrow, and then tap
or click No
• Close the property sheet
Multiple-Table Forms 39
Changing a Tab Stop

40. Multiple-Table Forms 40
Changing a Tab Stop

41. Multiple-Table Forms 41
Changing the Tab Order

42. • Open the Navigation Pane and tap or click the desired
table
• Tap or click the Object Dependencies button
(DATABASE TOOLS tab | Relationships group) to
display the Object Dependencies pane
• If necessary, tap or click the ‘Objects that depend on
me’ option button to select it
• Close the Object Dependencies pane by tapping or
clicking the Object Dependencies button (DATABASE
TOOLS tab | Relationships group) a second time
Multiple-Table Forms 42
Viewing Object Dependencies

43. Multiple-Table Forms 43
Viewing Object Dependencies

44. Multiple-Table Forms 44
Using the Date/Time, Long Text,
and Yes/No Fields in a Query

45. • Add Yes/No, Long Text, OLE Object, and
Attachment fields
• Use the Input Mask Wizard
• Update fields and enter data
• Change row and column size
• Create a form with a subform in Design view
• Modify a subform and form design
Multiple-Table Forms 45
Chapter Summary

46. • Enhance the form title
• Change tab stops and tab order
• Use the form to view data and attachments
• View object dependencies
• Use Date/Time, Long Text, and Yes/No fields in a
query
• Create a form with a datasheet
Multiple-Table Forms 46
Chapter Summary

47. Chapter 5 Complete
Microsoft
Access 2013