This document provides instructions for using templates in Microsoft Word to create a resume, modifying and customizing the template, and sharing the finished resume document in multiple formats including as a PDF, webpage, and through online sharing platforms. It outlines how to open and modify templates, format text styles and paragraphs, insert content controls, add and modify styles, save as a PDF, and share the document online.

1. Chapter 5
Using a Template to
Create a Resume and
Sharing a Finished
Document
Microsoft
Word 2013

2. • Use a template to create a document
• Change document margins
• Personalize a document template
• Indent a paragraph
• Customize theme fonts
• Create and modify a style
• Insert a building block
• Save a Word document as a PDF document and
edit a PDF document
Using a Template to Create a Resume and Sharing a Finished Document 2
Objectives

3. • Run the compatibility checker
• Enable others to access a document on SkyDrive
or an online social network
• Send a Word document using email
• Save a Word document as a webpage
• Format text as a hyperlink
• Change a style set
Using a Template to Create a Resume and Sharing a Finished Document 3
Objectives

4. Using a Template to Create a Resume and Sharing a Finished Document 4
Project – Resume

5. • Create a new resume document from a Word
template
• Modify and format the resume template
• Save the resume document in other formats so that
you can share it with others
• Make the resume document available online so that
others can access it
• Create a webpage from the resume Word document
• Format the resume webpage
Using a Template to Create a Resume and Sharing a Finished Document 5
Roadmap

6. • Tap or click FILE on the ribbon to open the Backstage
view and then tap or click the New tab in the
Backstage view to display the New gallery
• Type the desired search text in the ‘Search for online
templates’ box and then tap or click the Start
searching button to display a list of online templates
• Scroll through the list of templates list and then tap
or click the desired template
• Tap or click the Create button to create a new
document based on the selected template
Using a Template to Create a Resume and Sharing a Finished Document 6
Creating a New Document
from an Online Template

7. Using a Template to Create a Resume and Sharing a Finished Document 7
Creating a New Document
from an Online Template

8. • Tap or click the Adjust Margins button (PAGE
LAYOUT tab | Page Setup group) to display the
Margins gallery
• Tap or click Custom Margins in the Margins gallery
to display the Page Setup dialog box. If necessary,
tap or click the Margins tab
• Type the desired values in the Top, Bottom, Left,
and Right boxes
• Tap or click the OK button to set the custom
margins
Using a Template to Create a Resume and Sharing a Finished Document 8
Setting Custom Margins

9. Using a Template to Create a Resume and Sharing a Finished Document 9
Setting Custom Margins

10. • Tap or click the content control to be modified
• Tap or click the content control name to select the
contents of the content control
• Type the desired text
Using a Template to Create a Resume and Sharing a Finished Document 10
Modifying Text in a Content Control

11. • Select the content control before formatting it
Using a Template to Create a Resume and Sharing a Finished Document 11
Formatting a Content Control

12. • Tap or click the content control with the
placeholder text
• Type the desired text
Using a Template to Create a Resume and Sharing a Finished Document 12
Replacing Placeholder Text

13. • Tap or click the content control with the
placeholder text
• Press and hold and then tap the ‘Show Context
Menu’ button on the mini toolbar or right-click
the selected content control to display a shortcut
menu
• Tap or click ‘Remove Content Control’ on the
shortcut menu to delete the selected content
control, which also deletes the placeholder text
contained in the content control
Using a Template to Create a Resume and Sharing a Finished Document 13
Deleting a Content Control

14. Using a Template to Create a Resume and Sharing a Finished Document 14
Deleting a Content Control

15. • Select the rows to be moved
• If you are using a mouse, position the pointer in
the selected row, press and hold down the mouse
button and then drag the insertion point to the
location where the selected row is to be moved
• If you are using a mouse, release the mouse
button to move the selected row to the location
of the insertion point
• Tap or click anywhere to remove the selection
Using a Template to Create a Resume and Sharing a Finished Document 15
Moving Table Rows

16. Using a Template to Create a Resume and Sharing a Finished Document 16
Moving Table Rows

17. • Tap or click the desired content control
• Tap or click the Insert Control on the right edge of
the content control to add another item to the
content control
Using a Template to Create a Resume and Sharing a Finished Document 17
Adding an Item to a Content Control

18. • As you type text that contains an AutoComplete
entry, the AutoComplete ScreenTip will appear
• Press the ENTER key to instruct Word to finish
your typing with the word or phrase that
appeared in the AutoComplete ScreenTip
Using a Template to Create a Resume and Sharing a Finished Document 18
Using AutoComplete

19. • Press SHIFT+ENTER to insert a line break character
and move the insertion point to the beginning of
the next physical line
Using a Template to Create a Resume and Sharing a Finished Document 19
Entering a Line Break

20. • Tap or click the item to delete
• Press and hold and then tap the ‘Show Context
Menu’ button or right-click the selected item to
display a shortcut menu
• Tap or click Delete Item on the shortcut menu to
delete the item from the content control
Using a Template to Create a Resume and Sharing a Finished Document 20
Deleting an Item from a Content Control

21. • With the insertion point in the paragraph to
indent, tap or click the Increase Indent button
(HOME tab | Paragraph group) to indent the
current paragraph one-half inch
Using a Template to Create a Resume and Sharing a Finished Document 21
Indenting a Paragraph

22. • Select the content to be copied
• Tap or click the Copy button (HOME tab |
Clipboard group) to copy the selection in the
document to the Office Clipboard
• Position the insertion point at the location where
the copied content should be pasted
• Tap or click the Paste arrow (HOME tab |
Clipboard group) to display the Paste gallery
• Tap or click the desired Paste option
Using a Template to Create a Resume and Sharing a Finished Document 22
Copying and Pasting a Table Item

23. Using a Template to Create a Resume and Sharing a Finished Document 23
Copying and Pasting a Table Item

24. • Tap or click the Theme Fonts button (DESIGN tab |
Document Formatting group) to display the Theme
Fonts gallery
• Tap or click Customize Fonts in the Theme Fonts
gallery to display the Create New Theme Fonts dialog
box
• Select the desired fonts in the Heading font and Body
font boxes
• Type the desired name for the theme font
• Tap or click the Save button
Using a Template to Create a Resume and Sharing a Finished Document 24
Customizing Theme Fonts

25. Using a Template to Create a Resume and Sharing a Finished Document 25
Customizing Theme Fonts

26. • Format the text as desired
• Tap or click the More button in the Styles gallery
(HOME tab | Styles group) to expand the gallery
• Tap or click ‘Create a Style’ in the Styles gallery to
display the Create new Style from Formatting
dialog box
• Type the desired style name in the Name text box
• Tap or click the OK button to create the new style
and add it to the Styles gallery
Using a Template to Create a Resume and Sharing a Finished Document 26
Creating a Style

27. Using a Template to Create a Resume and Sharing a Finished Document 27
Creating a Style

28. • Position the insertion point in the text for which
you want to reveal formatting
• Press SHIFT+F1 to display the Reveal Formatting
task pane, which shows formatting applied to the
location of the insertion point
• Close the Reveal Formatting task pane by tapping
or clicking its Close button
Using a Template to Create a Resume and Sharing a Finished Document 28
Revealing Formatting

29. Using a Template to Create a Resume and Sharing a Finished Document 29
Revealing Formatting

30. • Press and hold or right-click the style name to
modify in the Styles gallery to display a shortcut
menu
• Tap or click Modify on the shortcut menu to
display the Modify Style dialog box
• Make the desired style modifications in the
Modify Style dialog box
• Tap or click the OK button to close the dialog box
and apply the style changes to the paragraphs in
the document
Using a Template to Create a Resume and Sharing a Finished Document 30
Modifying a Style
Using the Styles Dialog Box

31. Using a Template to Create a Resume and Sharing a Finished Document 31
Modifying a Style
Using the Styles Dialog Box

32. • Tap or click the ‘Explore Quick Parts’ button (INSERT
tab | Text group) to display the Explore Quick Parts
menu
• Tap or click ‘Building Blocks Organizer’ on the Explore
Quick Parts menu to display the Building Blocks
Organizer dialog box
• Tap or click the Gallery heading in the building blocks
list to sort the building blocks by gallery
• Tap or click the building block to insert
• Tap or click the Insert button
Using a Template to Create a Resume and Sharing a Finished Document 32
Inserting a Building Block Using the
Building Blocks Organizer

33. Using a Template to Create a Resume and Sharing a Finished Document 33
Inserting a Building Block Using the
Building Blocks Organizer

34. • Open the Backstage view and then tap or click the
Export tab in the Backstage view to display the Export
gallery
• If necessary, tap or click ‘Create PDF/XPS Document’
in the Export gallery to display information about
creating PDF/ XPS documents in the right pane
• Tap or click the ‘Create PDF/XPS button’ in the right
pane to display the Publish as PDF or XPS dialog box
• Navigate to the desired save location
Using a Template to Create a Resume and Sharing a Finished Document 34
Saving a Word Document as a PDF Document and
Viewing the PDF Document in Adobe Reader

35. • If necessary, tap or click the ‘Save as type’ arrow
and then tap or click PDF
• If necessary, place a check mark in the ‘Open file
after publishing’ check box so that Word will
display the resulting PDF document in Adobe
Reader
• Tap or click the Publish button to create the PDF
document from the Word document and then,
because the check box was selected, open the
resulting PDF document in Adobe Reader
Using a Template to Create a Resume and Sharing a Finished Document 35
Saving a Word Document as a PDF Document and
Viewing the PDF Document in Adobe Reader

36. Using a Template to Create a Resume and Sharing a Finished Document 36
Saving a Word Document as a PDF Document and
Viewing the PDF Document in Adobe Reader

37. • Open the Backstage view and then tap or click the
Open tab in the Backstage view to display the Open
gallery
• Navigate to the location of the PDF file to be opened
• If necessary, tap or click the File Types arrow to
display a list of file types that can be opened by Word
• Tap or click PDF Files in the File Types list
• Tap or click the desired PDF file to open
• Tap or click the Open button
Using a Template to Create a Resume and Sharing a Finished Document 37
Opening a PDF Document from Word

38. Using a Template to Create a Resume and Sharing a Finished Document 38
Opening a PDF Document from Word

39. • Open the Backstage view and them, if necessary, tap
or click the Info tab in the Backstage view to display
the Info gallery
• Tap or click the ‘Check for Issues’ button in the Info
gallery to display the Check for Issues menu
• Tap or click Check Compatibility on the Check for
Issues menu to display the Microsoft Word
Compatibility Checker dialog box, which shows any
content that may not be supported by earlier
versions of Word
• Tap or click the OK button to close the dialog box
Using a Template to Create a Resume and Sharing a Finished Document 39
Running the Compatibility Checker

40. Using a Template to Create a Resume and Sharing a Finished Document 40
Running the Compatibility Checker

41. • Open the Backstage view and then tap or click the
Export tab in the Backstage view to display the Export
gallery
• Tap or click ‘Change File Type’ in the Export gallery to
display information in the right pane about various
Word file types
• Tap or click ‘Word 97-2003’ in the right pane to
specify the new file type
• Tap or click the Save As button in the right pane to
display the Save As dialog box
• If necessary, navigate to the desired save location
Using a Template to Create a Resume and Sharing a Finished Document 41
Saving a Word 2013 Document
in an Earlier Word Format

42. • Tap or click the Save button, which may display
the Microsoft Word Compatibility Checker dialog
box before saving the document
• If the Microsoft Word Compatibility Checker
dialog box is displayed, tap or click its Continue
button to save the document on the selected
drive with the current file name in the specified
format
Using a Template to Create a Resume and Sharing a Finished Document 42
Saving a Word 2013 Document
in an Earlier Word Format

43. Using a Template to Create a Resume and Sharing a Finished Document 43
Saving a Word 2013 Document
in an Earlier Word Format

44. • Open the Backstage view and then tap or click the Share
tab in the Backstage view to display the Share gallery
• If necessary, tap or click Invite People in the Share gallery to
display text boxes for entering email addresses and a
message in the right pane
• Type the email address(es) of the person(s) with whom you
want to share the document, tap or click the box arrow so
that you can specify Can view, and then type a message to
the recipient(s)
• Tap or click the Share button in the right pane to send the
message along with a link to the document on SkyDrive to
the listed recipients
Using a Template to Create a Resume and Sharing a Finished Document 44
Inviting Others to View or Edit a
Document

45. Using a Template to Create a Resume and Sharing a Finished Document 45
Inviting Others to View or Edit a
Document

46. • If necessary, open the Backstage view and then
tap or click the Share tab in the Backstage view to
display the Share gallery
• Tap or click ‘Get a Sharing Link’ in the Share
gallery to display options for obtaining a link to a
document on SkyDrive in the right pane
• Tap or click the Create Link button in the View
Link area in the right pane to create the link
associated with the file on SkyDrive
Using a Template to Create a Resume and Sharing a Finished Document 46
Getting a Sharing Link

47. Using a Template to Create a Resume and Sharing a Finished Document 47
Getting a Sharing Link

48. • If necessary, open the Backstage view and then tap or
click the Share tab in the Backstage view to display
the Share gallery
• If necessary, tap or click ‘Post to Social Networks’ in
the Share gallery to display online social networks
connected to your Microsoft account, along with text
boxes for a post, in the right pane
• Type the post content
• Tap or click the Post button in the right pane to post
the document on the social network(s) connected to
your Microsoft account
Using a Template to Create a Resume and Sharing a Finished Document 48
Posting a Document to a Social Network

49. Using a Template to Create a Resume and Sharing a Finished Document 49
Posting a Document to a Social Network

50. • Open the Backstage view and then tap or click the
Share tab in the Backstage view to display the Share
gallery
• If necessary, tap or click Email in the Share gallery to
display information in the right pane about various
ways to send a document via email from within Word
• Tap or click the ‘Send as Attachment’ button to start
your default email program, which automatically
attaches the active Word document to the email
message
Using a Template to Create a Resume and Sharing a Finished Document 50
Sending a Document Using Email

51. • Fill in the To text box with the recipient’s email
address
• Fill in the message text
• Tap or click the Send button to send the email
message along with its attachment to the
recipient named in the To text box and close the
email window
Using a Template to Create a Resume and Sharing a Finished Document 51
Sending a Document Using Email

52. Using a Template to Create a Resume and Sharing a Finished Document 52
Sending a Document Using Email

53. • With the Word 2013 format of the resume file open
in the document window, open the Backstage view
and then tap or click the Export tab in the Backstage
view to display the Export gallery
• Tap or click ‘Change File Type’ in the Export gallery to
display information in the right pane about various
file types that are supported by Word
• Tap or click ‘Single File Web Page’ in the right pane to
specify a new file type
• Tap or click the Save As button in the right pane to
display the Save As dialog box
• If necessary, navigate to the desired save location
Using a Template to Create a Resume and Sharing a Finished Document 53
Saving a Word Document
as a Webpage

54. • Type the desired file name in the File name box
• Tap or click the Change Title button to display the
Enter Text dialog box
• Type the desired page title in the Page title text box
• Tap or click the OK button to close the dialog box
• Tap or click the Save button to save the file as a
webpage and then display it in the document window
in Web Layout view
• If the Microsoft Word Compatibility Checker dialog
box appears, tap or click its Continue button
Using a Template to Create a Resume and Sharing a Finished Document 54
Saving a Word Document
as a Webpage

55. Using a Template to Create a Resume and Sharing a Finished Document 55
Saving a Word Document
as a Webpage

56. • Select the text to convert to a hyperlink
• Tap or click the ‘Add a Hyperlink’ button (INSERT tab |
Links group) to display the Insert Hyperlink dialog box
• Tap or click E-mail Address in the Link to bar
• Type the desired email address in the E-mail address
text box
• If the email address in the ‘Text to display’ text box is
preceded by the text, mailto:, delete this leading text
because you want only the e-mail address to appear
in the document
Using a Template to Create a Resume and Sharing a Finished Document 56
Formatting Text as a Hyperlink

57. • Tap or click the ScreenTip button to display the
Set Hyperlink ScreenTip dialog box
• Type the desired text in the ‘ScreenTip text’ text
box to specify the text that will be displayed when
a user points to the hyperlink
• Tap or click the OK button in each dialog box to
format the email address as a hyperlink
Using a Template to Create a Resume and Sharing a Finished Document 57
Formatting Text as a Hyperlink

58. Using a Template to Create a Resume and Sharing a Finished Document 58
Formatting Text as a Hyperlink

59. • Tap or click the More button (DESIGN tab |
Document Formatting group) to display the
expanded Style Set gallery
• Tap or click the desired style set
Using a Template to Create a Resume and Sharing a Finished Document 59
Changing the Style Set

60. Using a Template to Create a Resume and Sharing a Finished Document 60
Changing the Style Set

61. • Tap or click the File Explorer app button on the
Windows taskbar to open the File Explorer window
• Navigate to the desired save location
• Double-tap or double-click the webpage file name to
run the Internet Explorer browser and display the
webpage file in the browser window
• With the webpage document displayed in the
browser, tap or click the email address link to run the
email program with the email address displayed in
the email window
• If Internet Explorer displays a security dialog box, tap
or click its Allow button
Using a Template to Create a Resume and Sharing a Finished Document 61
Testing a Webpage in a Browser

62. Using a Template to Create a Resume and Sharing a Finished Document 62
Testing a Webpage in a Browser

63. • Use a template to create a document
• Change document margins
• Personalize a document template
• Indent a paragraph
• Customize theme fonts
• Create and modify a style
• Insert a building block
• Save a Word document as a PDF document and
edit a PDF document
Using a Template to Create a Resume and Sharing a Finished Document 63
Chapter Summary

64. • Run the compatibility checker
• Enable others to access a document on SkyDrive
or an online social network
• Send a Word document using email
• Save a Word document as a webpage
• Format text as a hyperlink
• Change a style set
Using a Template to Create a Resume and Sharing a Finished Document 64
Chapter Summary

65. Chapter 5 Complete
Microsoft
Word 2013