The chapter discusses how to insert, edit, and format content from outside sources like files, tables, charts, and worksheets in a PowerPoint presentation. Key topics covered include embedding and linking files, drawing and formatting tables, inserting and editing linked Excel worksheets and charts, and adding hyperlinks. The chapter provides steps for tasks like resizing table columns and rows, splitting table cells, adding shading and gradients to tables, and formatting chart elements.

1. Chapter 10
Developing a Presentation
with Content from
Outside Sources
Microsoft
PowerPoint 2013

2. • Insert an object from a file
• Embed and edit a file
• Draw and format a table
• Resize, split, distribute, and arrange table columns
and rows
• Insert and edit a linked Excel worksheet
• Switch chart rows and columns
Developing a Presentation with Content from Outside Sources 2
Objectives

3. • Change a chart type
• Apply a chart style
• Apply effects to chart elements
• Display chart elements
• Edit chart data
• Add a hyperlink to a table
Developing a Presentation with Content from Outside Sources 3
Objectives

4. Developing a Presentation with Content from Outside Sources 4
Project – Presentation with Embedded and
Linked Files and Formatted Table and Chart

5. Developing a Presentation with Content from Outside Sources 5
Project – Presentation with Embedded and
Linked Files and Formatted Table and Chart

6. • Insert and edit a Microsoft word file by adding text
• Draw table rows and columns and then erase lines
and split columns and rows
• Format a table by adding shading, a gradient fill, and
a cell bevel, and then distributing rows and resizing
columns and rows
• Insert and edit a linked Excel worksheet
• Copy, format and edit an Excel chart by changing the
type, colors, legend, labels, background, and data
Developing a Presentation with Content from Outside Sources 6
Roadmap

7. • Embedding
– Embedded object
• Linking
– Linked object
– Source file
• Copying and pasting
Developing a Presentation with Content from Outside Sources 7
Inserting Graphics or Other Objects
from a File

8. • Tap or click the Object button (INSERT tab | Text
group) to display the Insert Object dialog box
• Tap or click ‘Create from file’ to display the File box
• Tap or click the Browse button and navigate to the
location of the file to insert
• Tap or click the desired file to insert
• Tap or click the OK button to insert the file name into
the File box
• Tap or click the OK button to display the file’s
contents on the selected slide
Developing a Presentation with Content from Outside Sources 8
Inserting a File with Graphics and Text

9. Developing a Presentation with Content from Outside Sources 9
Inserting a File with Graphics and Text

10. • Double-tap or double-click the embedded object
to start the program that created the embedded
file
• Make the desired changes
• Tap or click outside the program that opened to
display the edited object
Developing a Presentation with Content from Outside Sources 10
Editing an Embedded File

11. Developing a Presentation with Content from Outside Sources 11
Editing an Embedded File

12. • Display the VIEW tab and then tap or click the Ruler
check box to display the horizontal and vertical rulers
• Display the INSERT tab and then tap or click the Table
button to display the Insert Table gallery
• Click Draw Table and then position the pointer, which
has the shape of a pencil, in the desired location to
begin drawing the table
• Drag the pencil pointer to the desired location to
draw the outer edges of the table
• Release the mouse button to draw the table frame
Developing a Presentation with Content from Outside Sources 12
Drawing a Table

13. Developing a Presentation with Content from Outside Sources 13
Drawing a Table

14. • With the TABLE TOOLS DESIGN tab displaying,
click the Draw Table button (TABLE TOOLS DESIGN
tab | Draw Borders group) to change the pointer
to a pencil and then position the pencil pointer
inside the table at the location for the first table
row
• Drag the pencil pointer across the table to divide
the table, and then release the mouse button
• Repeat the previous step to draw additional rows
Developing a Presentation with Content from Outside Sources 14
Drawing Table Rows

15. Developing a Presentation with Content from Outside Sources 15
Drawing Table Rows

16. • Position the pencil pointer inside the table at the
location for the first column border
• Drag the pencil pointer down through all the
horizontal lines to divide the table
• Repeat the previous step to create additional
columns
Developing a Presentation with Content from Outside Sources 16
Drawing Table Columns

17. Developing a Presentation with Content from Outside Sources 17
Drawing Table Columns

18. • Click the Table Eraser button (TABLE TOOLS
DESIGN tab | Draw Borders group)
• Position the pointer, which has the shape of an
eraser, over the line to erase
• Click the line to erase it
• Press the ESC key to change the pointer to an I-
beam
Developing a Presentation with Content from Outside Sources 18
Erasing a Table Line

19. Developing a Presentation with Content from Outside Sources 19
Erasing a Table Line

20. • With the row or column to split selected, tap or
click the Split Cells button (TABLE TOOLS LAYOUT
tab | Merge group) to display the Split Cells dialog
box
• Type the desired number of columns or rows to
split the selected cells, and then tap or click the
OK button
Developing a Presentation with Content from Outside Sources 20
Splitting a Table Column and Row

21. Developing a Presentation with Content from Outside Sources 21
Splitting a Table Column and Row

22. • Tap or click the Select button (TABLE TOOLS LAYOUT
tab | Table group) to display the Select menu
• Tap or click Select Table in the Select menu to select
the entire table
• Tap or click the TABLE TOOLS DESIGN tab and then
tap or click the Shading arrow (TABLE TOOLS DESIGN
tab | Table Styles group) to display the Shading
gallery
• Tap or click the desired color for the shading to apply
the selected color to the table
Developing a Presentation with Content from Outside Sources 22
Adding Shading to a Table

23. Developing a Presentation with Content from Outside Sources 23
Adding Shading to a Table

24. • With the table selected, tap or click the Shading
arrow (TABLE TOOLS DESIGN tab | Table Styles
group) again to display the Shading gallery
• Tap or click Gradient to display the Gradient
gallery and then tap or click the desired gradient
to apply the selected gradient to the table
Developing a Presentation with Content from Outside Sources 24
Adding a Gradient Fill to a Table

25. Developing a Presentation with Content from Outside Sources 25
Adding a Gradient Fill to a Table

26. • With the table selected, tap or click the Effects
button (TABLE TOOLS DESIGN tab | Table Styles
group) to display the Effects menu
• Tap or click Cell Bevel on the Effects menu to
display the Cell Bevel gallery
• Tap or click the desired bevel effect in the Bevel
gallery to apply the selected bevel effect to the
table
Developing a Presentation with Content from Outside Sources 26
Adding a Cell Bevel

27. Developing a Presentation with Content from Outside Sources 27
Adding a Cell Bevel

28. • Select the rows to distribute
• Tap or click the Distribute Rows button (TABLE
TOOLS LAYOUT tab | Cell Size group) to equally
space the selected rows
Developing a Presentation with Content from Outside Sources 28
Distributing Table Rows

29. • Position the insertion point in a cell in a row or
column to resize
• Tap or click the Width box or Height box up arrow
or down arrow as needed
Developing a Presentation with Content from Outside Sources 29
Resizing Table Columns and Rows

30. Developing a Presentation with Content from Outside Sources 30
Resizing Table Columns and Rows

31. • With the insertion point in the table, tap or click
the Align button (TABLE TOOLS LAYOUT tab |
Arrange group) to display the Align menu
• Tap or click Align Center on the Align menu, so
PowerPoint adjusts the position of the table
evenly between the left and right sides of the
slide
Developing a Presentation with Content from Outside Sources 31
Centering a Table

32. Developing a Presentation with Content from Outside Sources 32
Centering a Table

33. • Tap o click the object button (INSERT tab | Text
group) to display the Insert Object dialog box
• Tap or click ‘Create from file’ to display the File box
• Tap or click the Browse button, navigate to the
location containing the file to insert, and then select
the desired file name
• Tap or click the OK button to insert the file name into
the File box
• Tap or click the Link check box to select the check box
• Tap or click the OK button to insert the worksheet
into the selected slide
Developing a Presentation with Content from Outside Sources 33
Inserting a Linked Excel Worksheet

34. Developing a Presentation with Content from Outside Sources 34
Inserting a Linked Excel Worksheet

35. • Tap or click the Align button (DRAWING TOOLS
FORMAT tab | Arrange group) to display the Align
menu
• Tap or click the desired alignment option to align
the worksheet accordingly
Developing a Presentation with Content from Outside Sources 35
Aligning a Worksheet

36. Developing a Presentation with Content from Outside Sources 36
Aligning a Worksheet

37. • Double-tap or double-click the table to open
Microsoft Excel and display the worksheet
• Make the necessary edits
• Tap or click the Close button in the upper-right
corner of the Microsoft Excel window to quit Excel
Developing a Presentation with Content from Outside Sources 37
Editing a Linked Worksheet

38. Developing a Presentation with Content from Outside Sources 38
Editing a Linked Worksheet

39. • Select the desired chart to copy
• Tap or click the Copy button (HOME tab |
Clipboard group) to copy the chart to the Office
Clipboard
• Display the desired slide to contain a copy of the
chart and then click the Paste arrow (HOME tab |
Clipboard group) to display the Paste Options
gallery
• Tap or click the ‘Use Destination Theme & Link
Data’ button to paste the chart into the slide
Developing a Presentation with Content from Outside Sources 39
Copying an Excel Chart

40. Developing a Presentation with Content from Outside Sources 40
Copying an Excel Chart

41. • With the chart selected, tap or click the Align
button (CHART TOOLS FORMAT tab | Arrange
group) to display the Align menu
• Tap or click the desired alignment option
Developing a Presentation with Content from Outside Sources 41
Aligning a Chart

42. Developing a Presentation with Content from Outside Sources 42
Aligning a Chart

43. • Tap or click the Switch Row/Column button
(CHART TOOLS DESIGN tab | Data group) to swap
the data charted on the x-axis with the data on
the y-axis
Developing a Presentation with Content from Outside Sources 43
Switching Rows and Columns in a Chart

44. Developing a Presentation with Content from Outside Sources 44
Switching Rows and Columns in a Chart

45. • Tap or click the ‘Change Chart Type’ button
(CHART TOOLS DESIGN tab | Type group) to
display the Change Chart Type dialog box
• Click the desired chart type to select it
• Tap or click the OK button to change the chart in
the selection rectangle
Developing a Presentation with Content from Outside Sources 45
Changing a Chart Type

46. Developing a Presentation with Content from Outside Sources 46
Changing a Chart Type

47. • Tap or click the Chart Style button (paintbrush
icon) on the right side of the chart area to display
the Chart Style gallery with the STYLE tab
displayed
• Tap or click the desired style to apply the chart
style to the chart
Developing a Presentation with Content from Outside Sources 47
Applying a Style to a Chart

48. • With the Chart Style gallery displaying, tap or click
the COLOR tab at the top of the pane to display
the Chart Color gallery
• Tap or click the desired color to apply the colors to
the char
• Tap or click the Chart Style button to the right of
the chart to close the Chart Color gallery
Developing a Presentation with Content from Outside Sources 48
Changing Chart Colors

49. Developing a Presentation with Content from Outside Sources 49
Changing Chart Colors

50. • Tap or click the Chart Elements button (plus sign
icon) on the right side of the chart area to display
the CHART ELEMENTS pane. Tap or click the Axis
Titles check box to display the two default titles
for the x and y axes
• Select the desired title box to update, type the
desired text, and format as desired
Developing a Presentation with Content from Outside Sources 50
Displaying and Formatting Axis Titles

51. Developing a Presentation with Content from Outside Sources 51
Displaying and Formatting Axis Titles

52. • With the CHART ELEMENTS pane displaying,
position the pointer over the word, Legend, in the
list to display an arrow and then tap or click this
arrow to display the Legend menu
• Tap or click the desired location
Developing a Presentation with Content from Outside Sources 52
Moving a Chart Legend

53. Developing a Presentation with Content from Outside Sources 53
Moving a Chart Legend

54. • With the CHART ELEMENTS pane displaying,
display the Legend menu
• Select the desired settings
Developing a Presentation with Content from Outside Sources 54
Formatting a Chart Legend

55. Developing a Presentation with Content from Outside Sources 55
Formatting a Chart Legend

56. • Press and hold or right-click an area of the chart wall
to select this chart element and to display a mini
toolbar and shortcut menu. If necessary, tap or click
the Chart Elements arrow and then tap or click Walls
in the list
• If necessary, display the shortcut menu again. Tap or
click Format Walls in the shortcut menu to display the
Format Walls pane. If necessary, tap or click FILL to
expand the FILL section
• Select the desired settings
• Tap or click the Close button
Developing a Presentation with Content from Outside Sources 56
Formatting a Chart Background

57. Developing a Presentation with Content from Outside Sources 57
Formatting a Chart Background

58. • Display the CHART TOOLS DESIGN tab and then tap or
click the Edit Data button (CHART TOOLS DESIGN tab
| Data group) to display the worksheet
• Make the desired changes
• Tap or click the Save button on the spreadsheet
toolbar to save the data to the Excel spreadsheet
• Tap or click the Close button on the spreadsheet to
close the window
• Tap or click the slide in a location outside the chart
area
Developing a Presentation with Content from Outside Sources 58
Editing Data in a Chart

59. Developing a Presentation with Content from Outside Sources 59
Editing Data in a Chart

60. • Tap or click the Hyperlink button (INSERT tab |
Links group) to display the Insert Hyperlink dialog
box
• If necessary, tap or click the ‘Existing File or Web
Page’ button in the Link to area
• Navigate to the location containing the file to
which you want to link
• Tap or click the desired file
• Tap or click the OK button to insert the hyperlink
Developing a Presentation with Content from Outside Sources 60
Adding a Hyperlink to a Table

61. Developing a Presentation with Content from Outside Sources 61
Adding a Hyperlink to a Table

62. • Insert an object from a file
• Embed and edit a file
• Draw and format a table
• Resize, split, distribute, and arrange table columns
and rows
• Insert and edit a linked Excel worksheet
• Switch chart rows and columns
Developing a Presentation with Content from Outside Sources 62
Chapter Summary

63. • Change a chart type
• Apply a chart style
• Apply effects to chart elements
• Display chart elements
• Edit chart data
• Add a hyperlink to a table
Developing a Presentation with Content from Outside Sources 63
Chapter Summary

64. Chapter 10 Complete
Microsoft
PowerPoint 2013