The document provides an introduction to using OpenOffice Writer. It discusses what Writer is, how to get started, how to work with documents and text, formatting options, inserting tables and graphics, and using styles. Key sections include how to create, open, and save documents; selecting, copying, cutting and pasting text; inserting page numbers, bullets and numbering; and changing text to different predefined styles like Title, Heading 1, and Subtitle.

1. OpenOffice.org Writer

2. PART I Introducing OpenOffice.org What is Writer? Working with Writer Formatting in Writer

3. What is OpenOffice.org? An office application suite distributed as a free software Free alternative to MS Office Installed by default in Ubuntu

4. The OpenOffice.org Suite Writer (word processor) Calc (spreadsheet) Impress (presentation) Base (database) Formula (equation editor) Draw (vector graphics)

5. Why use OpenOffice.org? No licensing fees Cross platform Easy to use File compatibility

6. WHAT IS WRITER?

7. What is Writer? The word processor component of OpenOffice.org Free alternative to Windows' MS Word Can be used to create documents such as reports and letters File extension is .odt

8. Getting Started with Writer Opening Writer Applications >> Office >> OpenOffice.org Word Processor Double-click on the desktop shortcut Click on the icon on the panel

9. The Writer Interface Title Bar Menu Bar Standard Toolbar Formatting Toolbar Status Bar

10. Work Area

11. Review Questions What component is OpenOffice.org Writer? Word processor Equation editor Spreadsheet Presentation This bar contains the file name of the document and title of the open application. Title bar Menu bar Status bar Formatting toolbar

12. WORKING WITH WRITER

13. Creating a new document File >> New >> Text Document New icon in the standard toolbar. Ctrl + N

14. Opening an existing document File >> Open Open icon in the standard toolbar Ctrl + O

15. Opening an existing document Choose which file to open.

16. Opening an existing document Click OK .

17. Saving a document (.odt) File >> Save Save icon in the standard toolbar Ctrl + S

18. Saving a document (.odt) Type the file name in the Name text box.

19. Saving a document (.odt) Choose in which folder to save.

20. Saving a document (.odt) Click Save .

21. Saving as MS Word (*.doc) File >> Save As

22. Saving as MS Word (*.doc) Type the file name in the Name text box.

23. Saving as MS Word (*.doc) Choose in which folder to save.

24. Saving as MS Word (*.doc) Choose the file type.

25. Saving as MS Word (*.doc) Click Save .

26. Saving changes Save icon in the standard toolbar Ctrl + S

27. Exercises Open the document Writer exercises.odt . Save a copy of this document with the following specifications: File Name: Writer [Surname] Folder: In the folder you created File Type: Microsoft Wort 97/2000/XP (.doc)

28. Viewing in Writer Zooming controls Zoom drop-down menu in the standard toolbar Page Preview Page Preview icon in the standard toolbar File >> Page Preview

29. Printing a document File >> Print The Print File Directly icon in the standard toolbar

30. Undoing & Redoing changes Undo Undo icon in the standard toolbar Ctrl + Z Edit >> Undo Redo Redo icon in the standard toolbar Ctrl + Y Edit >> Redo

31. Working with Text Selecting text Just click and drag on the texts you want to highlight Non-consecutive texts Hold down Ctrl key Select All Ctrl + A

32. Working with Text Copying texts Copy icon in the standard toolbar Right-click >> Copy Edit >> Copy Ctrl + C Pasting texts Paste icon in the standard toolbar Right-click >> Paste Edit >> Paste Ctrl + V

33. Working with Text Cutting text Cut icon in the standard toolbar Right-click >> Cut Edit >> Cut Ctrl + X

34. Review Questions Where can you find the New icon? Menu bar Standard toolbar Formatting toolbar Title bar What is the shortcut key for selecting all objects in a document? Ctrl + X Ctrl + C Ctrl + V Ctrl + A

35. Review Questions What is the shortcut for cutting text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A What is the shortcut key for copying text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A

36. Review Questions What is the shortcut for pasting text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A

37. FORMATTING IN WRITER

38. Formatting Characters & Paragraphs Using the Formatting toolbar Inserting special characters Insert >> Special Character Use the applet Character Palette (if you are using OpenOffice for Ubuntu) Alt + 164 (if you are using OpenOffice for Windows)

39. Formatting Paragraphs Format >> Paragraph

40. Bullets and Numbering Bullets On/Off or Numbering On/Off icon in the formatting toolbar Format >> Bullets and Numbering Right-click >> Numbering/Bullets

41. Line Numbering Tools >> Line Numbering

42. Line Numbering To restart line numbering on a specific paragraph: Click on the line where you want to restart the line numbering. Go to Format >> Paragraph .

43. Line Numbering To restart line numbering on a specific paragraph: Go to the Numbering tab.

44. Line Numbering To restart line numbering on a specific paragraph: Under Line Numbering , check Restart at this paragraph .

45. Line Numbering To restart line numbering on a specific paragraph: Click OK .

46. Line Numbering To remove line numbering on a specific paragraph: Select the block of paragraphs or text where you want to remove the line numbering. Go to Format >> Paragraph . Go to the Numbering tab.

47. Line Numbering To remove line numbering on a specific paragraph: Under Line Numbering , uncheck Include this paragraph in line numbering .

48. Line Numbering To remove line numbering on a specific paragraph: Click OK .

49. Tools in Writer Find and Replace Edit >> Find and Replace Ctrl + F Word count Tools >> Word Count

50. Formatting Pages Format >> Page Inserting page break Insert >> Manual Break Ctrl + Enter

51. Inserting Page Numbers Insert a header or a footer. Insert >> Header ( or Footer) >> Default ( or All)

52. Inserting Page Numbers Put the cursor inside the header or footer.

53. Inserting Page Numbers Insert >> Fields >> Page Number

54. Exercises Open the document you recently saved ( Writer [Surname].doc ). Insert a page break on the third line of the first page (before the text 'What is Writer?'). Insert page numbers aligned at the center at the top of the page. Show line numbers with 1 line interval. Check Restart Every New Page.

55. Exercises Bold the text ‘OPENOFFICE.ORG WRITER GUIDE’, align it to the center and change the font size to 20pt. Bold and Italicize the text ‘Getting Started with Writer’, align it to the center and change the font size to 16pt. Bold the text 'What is Writer?' and change the font size to 14pt.

56. Exercises Italicize the text 'Using the Navigator' and change the font size to 13pt. Underline the text 'Arranging chapters using the Navigator' and change the font size to 13pt. Put bullets from lines 6 to 14. Put numbering from lines 21 to 24. At the end of line 25, press Enter. Type your full name and align this to the right.

57. Exercises Restart line numbering at the text 'Using the Navigator' and remove line numbering in the first page. Print this document. Save changes and close.

58. PART II Working with Tables Working with Graphics

59. WORKING WITH TABLES

60. Inserting Tables Insert >> Table Ctrl + F12 Table icon in the standard toolbar.

61. The Table menu bar

62. Moving between cells Press the tab key or the arrow keys.

63. Sorting Data Sort icon in the Table menu bar; or Table >> Sort

64. Sorting Data Check the appropriate boxes and click OK .

65. Deleting Tables Table >> Delete >> Table

66. Rows and Columns Inserting Rows The Insert Row icon in the Table menu bar Right-click >> Row >> Insert Table >> Insert >> Row Inserting Columns The Insert Column icon in the Table menu bar Right-click >> Column >> Insert Table >> Insert >> Column

67. Rows and Columns Deleting Rows The Delete Row icon Right-click >> Row >> Delete Table >> Delete >> Row Deleting Columns The Delete Column icon Right-click >> Column >> Delete Table >> Delete >> Column

68. Rows and Columns Adjusting row height or column width Drag the side borders of the row or column Right-click >> Row (or Column ) >> Height (or Width) Right-click >> Row (or Column ) >> Space Equally Right-click >> Row >> Optimal Height

69. Formatting Tables Using the Table menu bar Table Properties Table icon in the Table menu bar Table >> Table Properties Right-click >> Table

70. Working with Tables Splitting cells Split Cell icon in the Table menu bar Table >> Split Cells Merging cells Merge Cell icon in the Table menu bar Table >> Merge Cells

71. Working with Tables Adding a Caption Insert >> Caption Right-click >> Caption

72. Exercises Create a new document. Insert a table with 4 columns and 6 rows. Type in Name, Office, Designation and UPLB Email in each of the columns in the first row. Bold the texts in the first row and align them to the center. Save as Microsoft Word 97/2000/XP (.doc) with the file name Table [surname] in the folder you created.

73. Exercises Insert 25 more rows. Type in the names, office, designation and UPLB Email username of your co-trainees. Sort the data alphabetically from A to Z. Insert a caption with the text ATTENDANCE SHEET (no table number) above the table and align it to the center. Save changes and close the document.

74. WORKING WITH GRAPHICS

75. Inserting graphics From a file From File icon in the drawing toolbar Insert >> Picture >> From File

76. Formatting graphics Resizing Unscaled Simply drag the green handles of the picture to the size you want. Scaled While dragging the handles, press and hold the Shift key. Moving Adding captions Insert >> Caption Right-click >> Caption

77. Positioning graphics Arrangement Brint to Front Bring Forward Send Backward Send to Back

78. Positioning graphics Horizontal Alignment Align Left Center Align Right Vertical Alignment Top Middle Bottom

79. Positioning graphics Wrapping No Wrap Paragraphs and graphics cannot be contained in the same line.

80. Positioning graphics Wrapping Page Wrap The text surrounds the graphic.

81. Positioning graphics Wrapping Optimal Page Wrap Basically, the same as Page Wrap but the text are placed on the wider side of the Page

82. Positioning graphics Wrapping Wrap Through The graphic is above the text.

83. Positioning graphics Wrapping In Background The graphic is behind the text.

84. Writer's Drawing Tools Accessed through the Drawing toolbar NOTE: To change the properties of the shapes, you may use the formatting toolbar.

85. Fontwork Equivalent to MS Office's WordArt Fontwork icon in the drawing toolbar.

86. Exercises Open the document Writer [Surname].doc from the folder you created. On the first page after the text 'Getting Started with Writer', insert UPLB Centennial logo.jpg from the Pictures folder and reduce its size. On the second page after the last paragraph, insert any picture from the Gallery and enlarge the picture.

87. Exercises Change the wrapping of the picture to Page Wrap and move it just beside the last 3 paragraphs. Align this picture to the right. Add a caption to this picture (with category and number). Save changes to this document.

88. WORKING WITH STYLES

89. What are styles? A set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance. Format >> Styles and Formatting Styles and Formatting icon in the standard toolbar F11

90. Exercises Open the document Writer [Surname].doc from the folder you created. Change the text ‘OPENOFFICE.ORG Writer GUIDE:’ to Title style . Change the text ' Getting Started with Writer' to Subtitle style . Change the text 'What is Writer?' to Heading 1 style .

91. Exercises Change the text 'Using the Navigator' to Heading 2 style . Change the text 'Arranging chapters using the Navigator' to Heading 3 style . Save changes and close this document.