The document outlines the nine steps in creating a PowerPoint presentation: 1. Organizing thoughts and outlining key points 2. Selecting slide layouts for individual slides 3. Entering and editing text on slides 4. Adding headers and footers for consistency 5. Choosing design themes to apply formatting 6. Inserting images, graphics, and clip art 7. Applying slide transition animations 8. Printing slides and rehearsing presentations 9. Testing and practicing the presentation

1. PowerPoint 2007 Joel Kinison Instructional Technology Coordinator College of Southern Maryland

2. Agenda Getting Started Microsoft PowerPoint New Features Nine Steps in Creating a Presentation 06/07/09 Division of Distance Learning and Faculty Development

3. Microsoft PowerPoint 06/07/09 Division of Distance Learning and Faculty Development

4. New Features 06/07/09 Division of Distance Learning and Faculty Development

5. Getting Started Quick Access Toolbar – contains shortcuts MS Office Button- common file and system commands Tab Bar – tabs that display tools and commands in the ribbon Ribbon – groups of tools and shortcuts for standard PPT actions Slides and Outline Tabs – display slide thumbnails or slide outlines. Slide Pane – displays the selected slide . Notes Pane – displays notes for the selected slide Status Bar – contains presentation information and view shortcuts 1 2 3 4 5 6 7 8

6. Ribbon Groups of tools and shortcuts for standard actions Text selected 06/07/09 Division of Distance Learning and Faculty Development

7. Galleries Visual representation with Live Preview 06/07/09 Division of Distance Learning and Faculty Development

8. SmartArt Graphics 06/07/09 Division of Distance Learning and Faculty Development SmartArt graphics allow you to create visual representations of text.

9. 06/07/09 Division of Distance Learning and Faculty Development Nine Steps in Creating a PowerPoint Presentation 1 2 7 4 5 6 3 8 9

10. Organizing Your Thoughts 1 Outlining Title Introduction Objectives Subject 1 Introduction Content Summary Subject 2 Introduction Content Summary title Subject 1 Subject 2 Introduction Content Summary Flowcharts 06/07/09 Division of Distance Learning and Faculty Development

11. Select a slide layout Create a new slide Change the layout of the slide Click on the Home tab Click on Layout Select a slide layout 2 06/07/09 Division of Distance Learning and Faculty Development Slide Layout Options

12. Entering Text Choices include Import via copy & paste Create using the outline view Create in the slide view Options for editing Home tab lists all of the text features on the ribbon 3 06/07/09 Division of Distance Learning and Faculty Development Home Tab

13. Adding a Header & Footer Make your presentation look more professional with a custom header and footer Click on the Insert tab Click on the Header & Footer Options to add: Click Data and Time, Slide Number, Footer 4 06/07/09 Division of Distance Learning and Faculty Development Header and Footer Options

14. Select a Design Theme Themes are design elements that allow you to apply unified formatting to a presentation. Click on Design tab Select a theme in the Themes group Apply a color, font, and effects Click on Design tab Color – click on Colors Font – click on Fonts Effects – click on Effects 5 06/07/09 Division of Distance Learning and Faculty Development Design Theme Group

15. Insert images, graphics & clip art Add images, graphics & clip art to enhance your presentation Click on Insert tab Click on an option: Select Picture Select Clip Art Select Shapes Select SmartArt 06/07/09 Division of Distance Learning and Faculty Development 6 Insert Options

16. Slide Transitions Apply an animation slide transition effects Click on the Animations tab Select a transition in the Transition to This Slide box 06/07/09 Division of Distance Learning and Faculty Development Slide Transition Options 7

17. Printing and Presenting the Slides Click the Microsoft Office button Select Print from the menu Options include: Printing Handouts Printing Notes Pages Printing an Outline Presenting Select Slide Show >> From Beginning 06/07/09 Division of Distance Learning and Faculty Development 8

18. Test and Practice Run through the presentation several times to see if there are any modifications to be made. Practice the show on a projector at least once to make final adjustments 06/07/09 Division of Distance Learning and Faculty Development 9

19. Questions? Using PowerPoint Effectively Handout Great tips on creating and delivering an effective presentation 06/07/09 Division of Distance Learning and Faculty Development

20. PowerPoint 2007 Joel Kinison Instructional Technology Coordinator College of Southern Maryland