The document discusses the vision and goals of an e-Post Office system. The system aims to modernize postal services and provide reliable delivery to rural areas with limited internet access. It will integrate postal offices online and automate processes like money transfers and bill payments. The e-Post Office will have four types of users - administrators, customers, employees, and e-mentors from industries. It will offer services like ordering stamps and envelopes, buying mobile recharge cards, and paying utilities online through a series of modules like administration, customer support, and reporting.

1. E-POST OFFICE
SYSTEM

2. AGENDA
• Introduction
• About Organization
• Vision of E-Post Office
• Our Mission
• System Analysis
• Modules

3. INTRODUCTION
About Organization
• The Department of Posts comes under the
Ministry of Communications and Information
Technology.
• The Postal Service Board, the management
body of the Department, comprises the
Chairman and three Members.
• For providing postal services, the whole
country has been divided into twenty two
postal circles.

4. Cont…
• Each of these Circles is headed by a Pr.Chief
Postmaster General or Chief Postmaster
General.
• Each Circle is further divided into Regions
comprising field units , called Divisions
(Postal / RMS Divisions).
• Each Region is headed by a Postmaster
General .
• In the Circles and Regions there are other
functional units like Circle Stamp
Depots, Postal Stores Depots and Mail
Motor Service etc.

5. About E-Post Office
 The e-Post Office is the shopping portal of
the world renowned postal service on the
Internet and an additional distribution
channel.
 It sells Stamps, Post Cards, Packets, Cartons
and has services like courier, registering for
electricity vendors, selling mobile cards, etc.
 We can order many products and services
that are also available in a "normal"
branch.
 The product prices are identical with the
prices of their normal branches.

6. Vision of E-Post Office
• The vision lies in focusing on those rural areas
of India which face problems of accessing
internet facilities and therefore have to
depend on “slow and unreliable” postal
service.
• The e-Post System delivers their requests at
their doorstep and that too, with the flashing
speed of internet.
• It marks the eradication of the entire
middle-ware of the postal transaction i.e.
Transfer from source to destination within no
time.

7. Our Mission
• The main aim of the ePost System is to
provide the following to our valued
customers:
– Reliable parcel service.
– Faster money transfer.
– Trace and Track the post that you send.
– Make payments online in a single click.
– Buy mobile recharge cards and others from your
home thru internet.

8. Cont…
• Though the ePost System has various
advantages. It does have its Savings
account linked online.
• Also the SB account maintained is
different considering with normal SB
accounts in banks.
• Our system is going to integrate all the
postal offices thru internet and bring
control under a single system.

9. System Analysis

10. Postal System Vs. ePostal System
• All the works • Most of the work
carried out will be done here are
manual. automated.
• Not reliable, fast.• Reliable and fast
with the help of
internet.
• SB accounts
• SB accounts
maintained will be
maintained are
made online.
not integrated.
• Transportation &
• More manual work
manual work is
on both client and
reduced and Time is
postal side.
saved.

11. Types of Users of ePostOffice
There are four type of users ,
• Administrator: Supreme authority which
has all the powers to amend any of the
facility or service in any form.
• Customer: Individual authority which
want to access and avail facilities of e-
Post system.

12. Cont…
• E-Mentor: will avail the normal facilities
and in additional
Industries, Academicians and
Organization which n have access to
eBusiness solutions customized for them.
• Post Office: They serve the role of virtual
Post Offices and will provide services to
the customers.

13. Functional requirements
• Registration Screen
• Stamps and Bulk Stamp Order
• Letter Order
• Catalog Information
• Terms and Conditions
• Contact Information
• User Manual

14. Mind Map

15. Number Of Modules
The system after careful analysis has
been identified to be presented with the
following modules:
1. Admin Module
2. Employee Module
3. Customer module
4. Security and Authentication
5. Reports

16. Admin Module
• Adds the country details.
• Adds the city details.
• Adds the product details like
Stamps, covers (inland).
• Adds the Employee details.
• Register the mobile operators with all
different types of mobile card details.

17. Employee Module
• Employee will take the orders from
administrator to deliver the products to
the concerned customers.
• Employee will collect the couriers from
the customers online and dispatched to
the corresponding destination.

18. Customer Module
• Customer raises the Bulk orders for
stamps and envelops of all countries
through online.
• Customer will purchase the mobile cards
online.
• Customer can pay the electricity bills
online and view the status.

19. Security and Authentication
• Customer Registration.
• Login as customer or employee or
administrator.
• Change password.
• Forgot Password.
• Reports
In this module, different actors can generate
the different types of reports according to
their roles.