CV for Administration

1. AHMAD SAJJAD
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Postal Address: Masu Sharif P/O Same Tehsil & District Nankana Sahib.
Present Address: E 252 Charar, Defence, Lahore.
E-mail: Ahmad.sajjad99@yahoo.com ranaas2009@gmail.com
Cell No.: +92-0333-4723556 / 0322-7545180
To work in a dynamic and challenging environment, where I can prove my academic knowledge and abilities
towards the growth of the organization and my career. I wish to see your organization at peak. To pursue a career
with hard work and sincerity in your organization where I would be able to utilize my abilities according to my
worth.
Father’s name : NAZIR HUSSAIN
Date of Birth : 10-02-1987
N.I.C. : 35201-9460408-5
Nationality : Pakistani
Domicile : Nankana Sahib
Religion : Islam
Marital Status : Single
Languages : English, Urdu, Punjabi, (fluent Reading, Writing and Speaking)
Discipline Year Institution
QUALIFICATION:
PERSONAL INFORMATION:
OBJECTIVE:

2. Bachelor 2008 University of Punjab
Intermediate
2005
Board of Intermediate and Secondary Education,
Lahore.
Matriculation 2002
Board of Intermediate and Secondary Education,
Lahore.
 MS Office(Word, Excel, PowerPoint)
 MS Office(Word, Excel, PowerPoint)
 Internet & E-mail Browsing, Downloading, Troubleshooting
 In page, Printing, Scanning
 Inventory Management Software
 Oracle
1. Working as an “Admin Officer” in “Association for Academic Quality” (AFAQ) Lahore.
(11, Aug, 2014 to Date)
Position Objective:
To ensure that the plans of organization and all methods & procedures are met with operational
efficiency and adherence to administrative policies that relate only indirectly to the financial
records, are continuously updated and functional; and to ensure Administrative controls.
Responsibilities:
1- Legal Matters
• Excise and texation for registration of vehicles etc
• EOBI, Provident Fund
• Report on Legal Issues, List of Registered employees at EOBI
• Timely submission of the bill of all the utilities
2- Asset Management
• Physical safeguarding of assets
• Assets inventory report
3- Recruitment & Employee’s Record
• Assist in timely appointment of most suitable person in the office.
• Responsible to conduct test and interview in the office.
• Provide Relevant Record to the HR & Admin department
4- Record Keeping
• Daily attendance and leave record
• Inward & Outward mail records
• Office cleanliness record
• Electric equipment inspection records
• Vehicle record & guest visitor records
I.T SKILLS:
EXPERIENCE:

3. 5- Security
• To update Regional Head, Building Head & Admin Manager immediately in case of any
emergency.
6- Monthly Summary Preparation for the Pay of the Employees
• To make sure accuracy in calculation of salary and benefits
• Online pay roll entries
7- Manage, Control and Trained the Admin Staff
• To manage and trained the receptionist, support and trained the custodial staff, instruction to
gardeners & sweepers
8- Preparation of Rent/Lease Agreement
• To Make Sure terms & conditions of the agreement shall be in the interest of the organization
and as per market practice.
9- Insurance
• Insurance of the vehicle, Life and health
• Registration of the vehicles and employees for insurance and record keeping
10- Rules and Policies Related to Employees
• To updated rules and policies file related to employees and to notify the Finance Department
(and other Departments) through circulars about the changes in the rules/policies.
11- Store Management
• Maintenance of stock ledger register
12- Petty Cash
• Up to date record of expenses as per policy
• Prepare the day book for petty expenses.
• Expense vouchers
13- Event Management
• To responsible for the photography of every event which was held in the office
14- Quality Management System
• Ensure that all output quality standards are met in compliance with ISO 9001 standards
• To update all records as per ISO standards and procedures
• To provide assistance regarding internal and external audit of the department
15- Coordination & Facilitation
• Correspondence with internal and external customers through telephone and email
• Written & oral communication within the organization.
16- Data Analysis & Reporting
• To ensure all documentation to be completed, accurate, well versed and timely retrievable
• To analyze the departmental record on monthly basis and forward to HOD.
2. Working experience as an “Administrator cum Accountant” in “Bloomfield Hall School”
(Pvt.) Limited.(14-Feb-2010 to 20-Feb-2014)
• Main Activities:-
• Assist with preparation of the budget
• Implement financial policies and procedures
• Reconcile the general ledger
• Prepare and reconcile general bank statements
• Establish and maintain supplier accounts
• Ensure transactions are properly recorded and entered into the computerized accounting
system
• Prepare income statements

4. • Prepare balance sheets
• Assist with the annual audit
• Maintain financial files and records
Main purpose of the job:-
• Under the instruction of senior staff, provide routine general, clerical, administrative and
financial support to the school.
• To undertake reception duties, answering routine telephone, face-to-face enquiries and
signing in visitors.
• Assist with arrangement for visits by school nurse, photographer etc.
• Provide routine clerical support e.g. photocopying, filing, faxing, e-mailing.
• Maintain manual and computerized records/ management information systems.
• Under take typing, word processing and other ICT based tasks.
• Sort and distribute mail.
• Undertake routine administration e.g. registers/school meals register
• Operate office equipment e.g. photocopier, computer etc.
• Be aware of and comply with policies and procedures relating to child protection, security,
confidentiality and data protection, reporting all concerns to an appropriate person.
3. One Year Working Experience as an “HR & Purchase Officer” in “Icon Apparel (Pvt.)
Limited” Lahore.(01-Jun-2008 to 15-Apr-2009)
Responsibilities:-
• Be the first point of contact for all HR-related queries
• Administer HR-related documentation, such as contracts of employment
• Ensure the relevant HR database is up to date, accurate and complies with legislation
• Assist in the recruitment process
• Set up interviews and issue relevant correspondence
• Provide support and advice to management and staff on procurement matters
• Audit and provide key advice in developing, reviewing and implementing purchasing
processes and practice
• Maintain complete updated purchasing records/ data and pricing in the system
• Handling and monitoring of claims to factories and vendors for defectives, shortage, missing
parts.
• Responsible for the preparation and process purchase orders and documents in accordance
with company policies and procedures.
• Purchase and issue order in accordance to specification
• Plan and manage inventory levels of materials or products
4. Two Year Working Experience as an “HR & Admin Officer” in “Iram Textiles (Pvt.)
Limited” Lahore.(25-Jan-2006 to 28-Feb-2008)
Responsibilities:-

5. • Recruiting staff- this includes developing job descriptions and person specification, preparing
job adverts, checking application forms, shortlisting for interviews
• Administering payroll and maintaining employee’s record
• Maintain current staff contact list
• Monitor and record employee time sheets and leave requests
• Support for procedures or papers relating to personnel or staff issues
• Conduct instruction for staff members about admin and HR procedures
• Other relating assignments
REFERENCE:
Will be furnished on demand

6. • Recruiting staff- this includes developing job descriptions and person specification, preparing
job adverts, checking application forms, shortlisting for interviews
• Administering payroll and maintaining employee’s record
• Maintain current staff contact list
• Monitor and record employee time sheets and leave requests
• Support for procedures or papers relating to personnel or staff issues
• Conduct instruction for staff members about admin and HR procedures
• Other relating assignments
REFERENCE:
Will be furnished on demand