This document provides information about file and printer sharing in Windows 7. It discusses the different sharing methods available like HomeGroup, public folders, basic and advanced sharing. It explains how to set up sharing, map drives, manage permissions for shared items, and share printers. The key aspects covered are how to set up and use HomeGroup, turn sharing options on or off, set permissions for shared files and folders, and share an attached printer with other users on the network.

1. Understanding File and Print SharingUnderstanding File and Print Sharing
Lesson 6

2. ObjectivesObjectives
Objective Domain Matrix
Technology Skill Objective Domain Description Objective Domain
Number
Understanding HomeGroup Understanding HomeGroup 4.2.2
Creating Public, Basic, and Advanced Shares Creating Public, Basic, and Advanced Shares 4.2.4
Mapping Drives Mapping Drives 4.2.5
Understanding NTFS and Share Permissions Understanding NTFS and Share Permissions 4.2.1
Understanding Print Drivers Understanding Print Drivers 4.2.3

3. File and Printer Sharing BasicsFile and Printer Sharing Basics
• Basic sharing
• Advanced sharing
• Public folders
• HomeGroup
• Workgroups
• Domains

4. Network Locations in Windows 7Network Locations in Windows 7

5. What Should You Use?What Should You Use?
• Use HomeGroup or Public folders if you
have a small office/home office, all
computers running Windows 7
• Use a workgroup if you have a peer-to-peer
network that includes a mix of computers
running Windows 7 and Windows Vista or
Windows XP, and you want to share files
between the computers
• Use domains and Active Directory in
larger business environments

6. HomeGroupHomeGroup
• The file and printer sharing solution built in
to Window 7
• Once you set up a homegroup on one
computer, other networked computers
running Windows 7 can join the homegroup
and automatically see the shared libraries
and printers

7. HomeGroup CaveatsHomeGroup Caveats
• Can only join (not create) a homegroup in
Windows 7 Home Basic and Starter editions
• Can join only one homegroup at a time; if
computer is already joined to a homegroup,
must leave that homegroup to join another
• Can’t limit access to shared items to
individual users; anyone using a computer
that’s a member of the homegroup can
access the shared content

8. HomeGroup CaveatsHomeGroup Caveats
• Non-Windows 7 computers (Windows Vista,
Windows XP, Mac OS, or Linux) require
additional setup steps to access shared
items in a homegroup
• Must already have a network set up (either
wired or wireless)
• To create or join a homegroup, computer’s
network location must be set to “Home
network” (in the Network and Sharing
Center)

9. HomeGroup SetupHomeGroup Setup

10. HomeGroup SetupHomeGroup Setup

11. HomeGroup SetupHomeGroup Setup

12. HomeGroup SetupHomeGroup Setup

13. HomeGroup SetupHomeGroup Setup

14. Controlling HomeGroup AccessControlling HomeGroup Access

15. Public FoldersPublic Folders

16. Public FoldersPublic Folders
• Public folder sharing in Windows 7 turned off
by default (except on a homegroup)
• When Public folder sharing is turned on,
anyone on computer or network can access
these folders
• Can’t limit which files or folders are shared
in a Public folder—everything is shared;
anyone with network access can read and
write files in Public folders

17. Turning Public Folder Access On/OffTurning Public Folder Access On/Off

18. Turning Public Folder Access On or OffTurning Public Folder Access On or Off

19. Turning Password-Protected Sharing On or OffTurning Password-Protected Sharing On or Off

20. Basic and Advanced SharesBasic and Advanced Shares
• Allow you to control who may access specific
files and folders located in your libraries
• Advanced sharing offers the most options
and is the best choice for protecting
confidential information
• File sharing and network discovery must be
turned on
• Best practice is to turn on password-
protected sharing

21. Setting Up a Basic ShareSetting Up a Basic Share

22. Setting Up a Basic ShareSetting Up a Basic Share

23. Setting Up a Basic ShareSetting Up a Basic Share

24. Setting Up a Basic ShareSetting Up a Basic Share

25. Setting Up an Advanced ShareSetting Up an Advanced Share

26. Setting Up an Advanced ShareSetting Up an Advanced Share

27. Setting Up an Advanced ShareSetting Up an Advanced Share

28. Setting Up an Advanced ShareSetting Up an Advanced Share

29. Setting Up an Advanced ShareSetting Up an Advanced Share

30. Drive MappingDrive Mapping
• An easy way for users to get to a shared item
• Mapped drive is a shortcut to a shared
folder or drive on another computer across a
network
• In Windows 7, network drive letters start
from Z: and work down
• Select any drive letter that’s not already in
use

31. Drive MappingDrive Mapping

32. PermissionsPermissions
• Rules applied to users and groups to limit
actions they can take on shared resources
Permission Level Description
Full control Allows users to view and change files and folders, to
create new files and folders, and to run programs in a
folder.
Modify Allows users to change files and folders but they
cannot create new ones.
Read & execute Allows users to view the contents of files and folders
and to run programs in a folder.
Read Allows users to view the contents of a folder and to
open files and folders.
Write Allows users to create new files and folders and to
change files and folders.

33. Changing a Folder’s PermissionsChanging a Folder’s Permissions

34. NTFS and Share PermissionsNTFS and Share Permissions
• Share permissions
– Apply to users who connect to a shared
folder over a network
• NTFS permissions
– Apply to users who log on locally or from
across a network

35. The More Restrictive Permissions ApplyThe More Restrictive Permissions Apply
• If you set share permissions and NTFS
permissions on a shared folder, the more
restrictive permissions apply to users who
access the shared folder.
• For example, you grant a user named Stacie
the Read permission on a network share.
However, her account has the Full Control
NTFS permission on the same folder. Read
is more restrictive, so Stacie has only Read
access when connecting over the network.

36. InheritanceInheritance

37. Inheritance when Copying Files or FoldersInheritance when Copying Files or Folders

38. Inheritance when Moving Files or FoldersInheritance when Moving Files or Folders
within an NTFS Volumewithin an NTFS Volume

39. Inheritance when Moving Files or Folders fromInheritance when Moving Files or Folders from
One NTFS Volume to AnotherOne NTFS Volume to Another

40. Effective PermissionsEffective Permissions
• Granted to a user or group based on the
permissions granted through group
membership and any permissions inherited
from the parent
object

41. Printer SharingPrinter Sharing
• Allows a computer user to share his or her attached
printer with other users on a network. Use the Devices
and Printers applet to manage and share printers. To
share any printer, you must ensure that file and printer
sharing is turned on in the Advanced sharing settings
page (accessed from the Network and Sharing Center).
• You have two primary ways to work with a printer:
Device Stage and the Properties dialog box. Device
Stage is a window that’s unique to each device in
Devices and Printers. Just double-click a printer’s icon
to open its Device Stage window. Demonstrate how to
share an attached printer.

42. Advanced Sharing SettingsAdvanced Sharing Settings

43. Devices and PrintersDevices and Printers

44. Device StageDevice Stage

45. A Printer’s Properties Dialog BoxA Printer’s Properties Dialog Box

46. The Sharing TabThe Sharing Tab

47. The Advanced TabThe Advanced Tab

48. Updating a Printer DriverUpdating a Printer Driver

49. SummarySummary
• Windows 7 networking methods include basic and
advanced sharing, HomeGroup, Public folders,
workgroups, and domains and Active Directory.
• Using HomeGroup, you may share libraries and
printers, but you don’t have a lot of control over
which users may share the items.
• Public folders are an easy way to share files with
network users and between users on a computer.
• Basic sharing and advanced sharing allow you to
control who may access specific files and folders
located in your libraries.

50. SummarySummary
• Drive mapping allows you to create a shortcut to a
shared folder across a network.
• Permissions allow you to restrict the actions other
users may take on shared items.
• Windows 7 includes share and NTFS permissions.
• Printer sharing allows a computer user to share an
attached printer with other users on a network.
• The Devices and Printers applet gives you access
to utilities for viewing print driver information and
updating drivers.