Lecture presented by Fe Angela M. Verzosa at the Records Management Seminar sponsored by InfoManagement Specialists on 16-18 April at Plaza del Norte Convention Center and Hotel, Laoag City
Preservation Strategies For Library And Archival ResourcesFe Angela Verzosa
Presented by Fe Angela M. Verzosa at the Seminar on Disaster Management, sponsored by Aquinas University (held at Daragang Magayon Hall, Aquinas University, Legaspi, Albay, Philippines) on 8 October 2009
Preservation and conservation of library materialsJohny Prudencio
This document discusses the preservation and conservation of library materials. It defines preservation as maintaining resources to prevent decay, and conservation as treating physical items to extend their life through repairing, restoring, or preventing loss, damage, or neglect. Some key factors that damage library materials include improper handling, uncontrolled environmental conditions like temperature, humidity, light, and pollutants, security issues that cause theft or mutilation, and disasters. The document provides recommendations for preventing damage, such as using proper storage, controlling the environment, increasing security, and creating a disaster plan. It emphasizes that conservation aims to keep materials in their original format as long as possible through remedial treatments, collection treatments, and stabilization methods that do not further damage items
This document discusses preservation and conservation of library materials. Preservation aims to maintain materials in their original condition by preventing decay, while conservation treats physically damaged materials to extend their lifespan. Key threats include improper handling, lack of environmental control of temperature and humidity, lighting, pollution, pests and security issues. Proper storage conditions, pest control and security systems can help prevent damage. A disaster plan should assess risks, form response teams, prioritize materials, and maintain supplies. Conservation focuses on keeping materials in their original format through repairs, collections treatments, and prudent management practices. The goal is long-term accessibility, not cosmetic changes.
Preservation strategies for Library and Archival ResourcesFe Angela Verzosa
presented at PAARL Summer Conference on the Future of Libraries as Agents of Change, held at Four-Season Hotel, Iloilo City. Philippines on
2001 April 21
This document provides guidance on basic preservation for library and archive collections. It discusses the importance of proper temperature, humidity, light levels and pest control to slow material deterioration. Handling, storage and disaster planning are also covered to minimize external threats to collections like theft, fire and flooding. The goal of preservation is to extend the life of collection materials through preventative measures and proper storage conditions.
- Proper storage conditions such as controlling temperature, humidity, light exposure and atmospheric pollutants are important for preserving documents and books. Direct sunlight, high temperatures and atmospheric pollutants can damage papers and bindings.
- Special care needs to be taken when handling rare, valuable or delicate materials to prevent damage, such as using book trolleys for transport and ensuring pages are not torn or covers damaged when opening books.
- Good housekeeping and maintenance of optimum storage conditions can help control insects and prevent damage to materials.
Academic libraries serve colleges and universities by providing resources to students, staff, and faculty. Larger institutions may have multiple libraries dedicated to specific subjects like law or science. This document discusses the history of academic libraries in the Philippines from their origins with Spanish missionaries in the 16th century through their modern development. It provides details on the establishment of librarianship as a profession, growth during the 20th century, and current standards and professional organizations for academic libraries.
Library material are collections of inestimable value; but subject to deterioration. The meaning of deterioration, its causes and prevention would help you keep the collection of your library in good condition for a long time. Read up to know these.
Preservation Strategies For Library And Archival ResourcesFe Angela Verzosa
Presented by Fe Angela M. Verzosa at the Seminar on Disaster Management, sponsored by Aquinas University (held at Daragang Magayon Hall, Aquinas University, Legaspi, Albay, Philippines) on 8 October 2009
Preservation and conservation of library materialsJohny Prudencio
This document discusses the preservation and conservation of library materials. It defines preservation as maintaining resources to prevent decay, and conservation as treating physical items to extend their life through repairing, restoring, or preventing loss, damage, or neglect. Some key factors that damage library materials include improper handling, uncontrolled environmental conditions like temperature, humidity, light, and pollutants, security issues that cause theft or mutilation, and disasters. The document provides recommendations for preventing damage, such as using proper storage, controlling the environment, increasing security, and creating a disaster plan. It emphasizes that conservation aims to keep materials in their original format as long as possible through remedial treatments, collection treatments, and stabilization methods that do not further damage items
This document discusses preservation and conservation of library materials. Preservation aims to maintain materials in their original condition by preventing decay, while conservation treats physically damaged materials to extend their lifespan. Key threats include improper handling, lack of environmental control of temperature and humidity, lighting, pollution, pests and security issues. Proper storage conditions, pest control and security systems can help prevent damage. A disaster plan should assess risks, form response teams, prioritize materials, and maintain supplies. Conservation focuses on keeping materials in their original format through repairs, collections treatments, and prudent management practices. The goal is long-term accessibility, not cosmetic changes.
Preservation strategies for Library and Archival ResourcesFe Angela Verzosa
presented at PAARL Summer Conference on the Future of Libraries as Agents of Change, held at Four-Season Hotel, Iloilo City. Philippines on
2001 April 21
This document provides guidance on basic preservation for library and archive collections. It discusses the importance of proper temperature, humidity, light levels and pest control to slow material deterioration. Handling, storage and disaster planning are also covered to minimize external threats to collections like theft, fire and flooding. The goal of preservation is to extend the life of collection materials through preventative measures and proper storage conditions.
- Proper storage conditions such as controlling temperature, humidity, light exposure and atmospheric pollutants are important for preserving documents and books. Direct sunlight, high temperatures and atmospheric pollutants can damage papers and bindings.
- Special care needs to be taken when handling rare, valuable or delicate materials to prevent damage, such as using book trolleys for transport and ensuring pages are not torn or covers damaged when opening books.
- Good housekeeping and maintenance of optimum storage conditions can help control insects and prevent damage to materials.
Academic libraries serve colleges and universities by providing resources to students, staff, and faculty. Larger institutions may have multiple libraries dedicated to specific subjects like law or science. This document discusses the history of academic libraries in the Philippines from their origins with Spanish missionaries in the 16th century through their modern development. It provides details on the establishment of librarianship as a profession, growth during the 20th century, and current standards and professional organizations for academic libraries.
Library material are collections of inestimable value; but subject to deterioration. The meaning of deterioration, its causes and prevention would help you keep the collection of your library in good condition for a long time. Read up to know these.
Preservation aims to maintain materials in their original condition, while conservation treats damaged materials. Both involve carefully controlling the storage environment to prevent deterioration from factors like temperature, humidity, light and pollution. Materials may need repair or binding replaced if covers or spines are loose or torn. Conservation treatments include fumigation to remove insects, deacidification to reduce acidity, and lamination and binding to repair damaged pages and structures. Proper shelving, ventilation, and security systems help protect collections.
The document discusses the processes of arranging and describing archives, including establishing different levels of arrangement from fonds to pieces and the importance of contextualizing archives through administrative history. It also covers creating finding aids and descriptive tools to provide access to archive contents and structures for researchers. The goal of arrangement and description is to organize archives for preservation while making them accessible through explanation and organization.
Conservation and preservation of archival materials and manuscripts 1anjalil
The document summarizes the proceedings of a two-day workshop on conservation and preservation of archival materials and manuscripts held in Mumbai in August 2010. Day 1 included talks on manuscript preservation concepts, microfilming as a preservation method, and factors leading to manuscript deterioration. Day 2 covered preservation of archival records, descriptive cataloguing of manuscripts, and digitization of manuscripts as a preservation technique. Key topics discussed were types of writing materials, cataloging, preservation techniques like copying and microfilming, and national initiatives around manuscript conservation.
The document discusses the process of deselection and weeding in library collections. Deselection involves removing items from a collection in order to maintain an active and academically useful collection. It is essential for collection maintenance and involves periodically evaluating materials based on criteria like currency, usage, physical condition, and relevance to the library's scope. Weeding is considered a form of re-selection, where librarians re-evaluate whether an item would still be selected for the collection today. The general deselection process involves subject specialists and other librarians identifying candidate items for removal according to standard criteria and statistics. Withdrawn items are then removed from the catalog and collections.
disaster
disaster in libraries
Types of disaster effecting libraries
Earthquake, its effects on libraries & examples
Tsunami / Flood, its effects on libraries & examples
Fire disaster, its effects on libraries & examples
Disaster management
Preventive measures from disasters for libraries
presented at PAARL's Summer Conference on
Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10
This document outlines principles for preserving library materials and developing a preservation policy. It discusses threats to materials like natural deterioration, environmental conditions, and handling practices. A preservation assessment should identify risks, evaluate the physical state of materials and facilities, and be done in consultation with all library departments. The goals are to understand preservation needs, prioritize major threats, and make recommendations to care for collections given available resources. Surveys of buildings, disaster plans, environments, and collections can provide needed information to create a preservation policy.
This document defines preservation and discusses the various agents that can cause deterioration of library materials, including physical, chemical, and biological causes. It provides examples of each type of agent and recommends preventative measures. Some key points are that temperature and humidity should be maintained at stable levels between 20-23°C and 45-50% to minimize chemical and physical damage, and pollutants, pests, light exposure and improper handling can also deteriorate materials over time if not properly addressed. Proper storage, ventilation and pest control are emphasized as important preservation strategies.
DOCUMENT SELECTION AND ACQUISITION,
Introduction,
5.2 Ascertaining Users Needs,
5.3 Selection of Documents,
5.4 Selection Principles,
5.5 Selection Criteria,
5.6 Selection Aids/Tools,
5.6.1 Selection Tools for Addition of New Publications,
5.6.2 Selection Tools for Addition of Old Publications,
5.7 Methods of Acquisition,
5.7.1 Acquisition through Purchase Order,
5.7.2 Acquisition through Membership,
5.7.3 Acquisition under Exchange Arrangement,
5.7.4 Acquisition through Gifts,
5.7.5 Acquisition under Deposit System,
5.7.6 Order and Receipt Process,
5.8 Accession Work,
5.8.1 Accession Policy,
5.8.2 Accession Work Procedure,
5.9 Acquisition of Serials,
5.9.1 Serials Basics,
5.9.2 Selection of Suppliers,
5.9.3 Consortia as Method of Acquisition,
5.9.4 Order System,
5.9.5 Registration or Check-in Record,
5.10 Summary,
5.11 Answers to Self Check Exercises,
5.12 Keywords,
This document discusses the Anglo American Cataloguing Rules 2nd Edition (AACR2), which is a standard for bibliographic description used by many libraries. It outlines the objectives, history and structure of AACR2. The key points covered include defining a library catalogue, describing the different levels of catalog description, and explaining the different types of entries that can be included like main entries and added entries. The document also discusses the style of writing used in catalog records and provides examples of elements that make up a catalogue entry.
Indexing and abstracting preservation and conservationMaryV Navarro
This document discusses indexing, abstracting, preservation, and conservation of print and electronic materials. It provides definitions and explanations of key terms like preservation, conservation, and different types of document surrogates like abstracts, annotations, extracts, and summaries. The document outlines best practices for preserving materials, including proper physical storage, temperature/humidity control, and cleaning. Principles of indexing like exhaustivity, specificity, and consistency are also covered.
This document defines key concepts related to cataloguing in libraries. It discusses that a library catalogue is a list of all documents held by a library, arranged systematically. The process of cataloguing involves examining documents and creating records that include descriptive information and subject headings. The person who creates the catalogue records is called a cataloguer. The primary purpose of a library catalogue is to allow users and staff to retrieve and discover all holdings in a library related to their topic of interest.
This document discusses the deterioration of library materials and preservation techniques. It identifies several factors that can cause deterioration, including physical factors like temperature, humidity, light, and pollution as well as biological and chemical factors. High temperatures can cause paper to yellow and become brittle. Excessive humidity weakens adhesives and encourages mold growth. Light, especially UV rays, can damage cellulose fibers. The document recommends several preservation techniques like maintaining appropriate temperature and humidity levels through air conditioning, limiting light exposure, and protecting materials from dust and pollution. Preventive conservation plays a key role in preserving collections.
Preservation aims to extend the life of collections and includes activities like preventive care and reversible treatments. It encompasses efforts to preserve physical materials and born-digital content. The objectives of preservation are to identify materials needing treatment, evaluate and prioritize them, and apply effective and nondestructive repairs and stabilization methods. Preservation helps protect cultural heritage by maintaining access to information for future generations.
This document discusses various aspects of digital preservation for 21st century library collections. It defines digital preservation as ensuring long-term access to digital objects and describes common strategies like migration, emulation, encapsulation, and technology preservation. The document also outlines important considerations for digital preservation like file formats, storage media longevity, and the challenges of technological obsolescence.
Basic Library Procedures: Processing Library Materials
Before items can be shelved and then circulated from the library, they need to be physically prepared.
Library materials go through processing so that they can be located, used, and returned to the library from which they originated.
Library cataloging involves creating a list of all library materials arranged according to a systematic plan to help users locate items. The main purposes of a library catalog are to provide access to the library's collection and to direct users from natural language to an artificial classification system. There are different types of catalogs, with card catalogs being the most widely used as they allow for infinite expansion and easy updating. The essential information included in each catalog entry depends on the type of catalog but usually includes the author, title, and subject among other details.
Lecture presented at the PLAI National Congress on the theme “Libraries: Preservers and Promoters of Culture and the Arts" held at Punta Villa Resort, Iloilo City
A comprehensive RM solution deals with the handling of both physical as well as digital records. This involves record creation, indexing, retrieval, maintenance, storage and
destruction. Security and transport of sensitive information and management of access rights are also taken into account in Records Management planning.
To know more visit http://gdata.in/solutions/information-management/records-management
Preservation aims to maintain materials in their original condition, while conservation treats damaged materials. Both involve carefully controlling the storage environment to prevent deterioration from factors like temperature, humidity, light and pollution. Materials may need repair or binding replaced if covers or spines are loose or torn. Conservation treatments include fumigation to remove insects, deacidification to reduce acidity, and lamination and binding to repair damaged pages and structures. Proper shelving, ventilation, and security systems help protect collections.
The document discusses the processes of arranging and describing archives, including establishing different levels of arrangement from fonds to pieces and the importance of contextualizing archives through administrative history. It also covers creating finding aids and descriptive tools to provide access to archive contents and structures for researchers. The goal of arrangement and description is to organize archives for preservation while making them accessible through explanation and organization.
Conservation and preservation of archival materials and manuscripts 1anjalil
The document summarizes the proceedings of a two-day workshop on conservation and preservation of archival materials and manuscripts held in Mumbai in August 2010. Day 1 included talks on manuscript preservation concepts, microfilming as a preservation method, and factors leading to manuscript deterioration. Day 2 covered preservation of archival records, descriptive cataloguing of manuscripts, and digitization of manuscripts as a preservation technique. Key topics discussed were types of writing materials, cataloging, preservation techniques like copying and microfilming, and national initiatives around manuscript conservation.
The document discusses the process of deselection and weeding in library collections. Deselection involves removing items from a collection in order to maintain an active and academically useful collection. It is essential for collection maintenance and involves periodically evaluating materials based on criteria like currency, usage, physical condition, and relevance to the library's scope. Weeding is considered a form of re-selection, where librarians re-evaluate whether an item would still be selected for the collection today. The general deselection process involves subject specialists and other librarians identifying candidate items for removal according to standard criteria and statistics. Withdrawn items are then removed from the catalog and collections.
disaster
disaster in libraries
Types of disaster effecting libraries
Earthquake, its effects on libraries & examples
Tsunami / Flood, its effects on libraries & examples
Fire disaster, its effects on libraries & examples
Disaster management
Preventive measures from disasters for libraries
presented at PAARL's Summer Conference on
Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10
This document outlines principles for preserving library materials and developing a preservation policy. It discusses threats to materials like natural deterioration, environmental conditions, and handling practices. A preservation assessment should identify risks, evaluate the physical state of materials and facilities, and be done in consultation with all library departments. The goals are to understand preservation needs, prioritize major threats, and make recommendations to care for collections given available resources. Surveys of buildings, disaster plans, environments, and collections can provide needed information to create a preservation policy.
This document defines preservation and discusses the various agents that can cause deterioration of library materials, including physical, chemical, and biological causes. It provides examples of each type of agent and recommends preventative measures. Some key points are that temperature and humidity should be maintained at stable levels between 20-23°C and 45-50% to minimize chemical and physical damage, and pollutants, pests, light exposure and improper handling can also deteriorate materials over time if not properly addressed. Proper storage, ventilation and pest control are emphasized as important preservation strategies.
DOCUMENT SELECTION AND ACQUISITION,
Introduction,
5.2 Ascertaining Users Needs,
5.3 Selection of Documents,
5.4 Selection Principles,
5.5 Selection Criteria,
5.6 Selection Aids/Tools,
5.6.1 Selection Tools for Addition of New Publications,
5.6.2 Selection Tools for Addition of Old Publications,
5.7 Methods of Acquisition,
5.7.1 Acquisition through Purchase Order,
5.7.2 Acquisition through Membership,
5.7.3 Acquisition under Exchange Arrangement,
5.7.4 Acquisition through Gifts,
5.7.5 Acquisition under Deposit System,
5.7.6 Order and Receipt Process,
5.8 Accession Work,
5.8.1 Accession Policy,
5.8.2 Accession Work Procedure,
5.9 Acquisition of Serials,
5.9.1 Serials Basics,
5.9.2 Selection of Suppliers,
5.9.3 Consortia as Method of Acquisition,
5.9.4 Order System,
5.9.5 Registration or Check-in Record,
5.10 Summary,
5.11 Answers to Self Check Exercises,
5.12 Keywords,
This document discusses the Anglo American Cataloguing Rules 2nd Edition (AACR2), which is a standard for bibliographic description used by many libraries. It outlines the objectives, history and structure of AACR2. The key points covered include defining a library catalogue, describing the different levels of catalog description, and explaining the different types of entries that can be included like main entries and added entries. The document also discusses the style of writing used in catalog records and provides examples of elements that make up a catalogue entry.
Indexing and abstracting preservation and conservationMaryV Navarro
This document discusses indexing, abstracting, preservation, and conservation of print and electronic materials. It provides definitions and explanations of key terms like preservation, conservation, and different types of document surrogates like abstracts, annotations, extracts, and summaries. The document outlines best practices for preserving materials, including proper physical storage, temperature/humidity control, and cleaning. Principles of indexing like exhaustivity, specificity, and consistency are also covered.
This document defines key concepts related to cataloguing in libraries. It discusses that a library catalogue is a list of all documents held by a library, arranged systematically. The process of cataloguing involves examining documents and creating records that include descriptive information and subject headings. The person who creates the catalogue records is called a cataloguer. The primary purpose of a library catalogue is to allow users and staff to retrieve and discover all holdings in a library related to their topic of interest.
This document discusses the deterioration of library materials and preservation techniques. It identifies several factors that can cause deterioration, including physical factors like temperature, humidity, light, and pollution as well as biological and chemical factors. High temperatures can cause paper to yellow and become brittle. Excessive humidity weakens adhesives and encourages mold growth. Light, especially UV rays, can damage cellulose fibers. The document recommends several preservation techniques like maintaining appropriate temperature and humidity levels through air conditioning, limiting light exposure, and protecting materials from dust and pollution. Preventive conservation plays a key role in preserving collections.
Preservation aims to extend the life of collections and includes activities like preventive care and reversible treatments. It encompasses efforts to preserve physical materials and born-digital content. The objectives of preservation are to identify materials needing treatment, evaluate and prioritize them, and apply effective and nondestructive repairs and stabilization methods. Preservation helps protect cultural heritage by maintaining access to information for future generations.
This document discusses various aspects of digital preservation for 21st century library collections. It defines digital preservation as ensuring long-term access to digital objects and describes common strategies like migration, emulation, encapsulation, and technology preservation. The document also outlines important considerations for digital preservation like file formats, storage media longevity, and the challenges of technological obsolescence.
Basic Library Procedures: Processing Library Materials
Before items can be shelved and then circulated from the library, they need to be physically prepared.
Library materials go through processing so that they can be located, used, and returned to the library from which they originated.
Library cataloging involves creating a list of all library materials arranged according to a systematic plan to help users locate items. The main purposes of a library catalog are to provide access to the library's collection and to direct users from natural language to an artificial classification system. There are different types of catalogs, with card catalogs being the most widely used as they allow for infinite expansion and easy updating. The essential information included in each catalog entry depends on the type of catalog but usually includes the author, title, and subject among other details.
Lecture presented at the PLAI National Congress on the theme “Libraries: Preservers and Promoters of Culture and the Arts" held at Punta Villa Resort, Iloilo City
A comprehensive RM solution deals with the handling of both physical as well as digital records. This involves record creation, indexing, retrieval, maintenance, storage and
destruction. Security and transport of sensitive information and management of access rights are also taken into account in Records Management planning.
To know more visit http://gdata.in/solutions/information-management/records-management
"Developing Community of Readers through the Book Mobile in today’s new learn...Fe Angela Verzosa
Delivered by Fe Angela M. Verzosa at the seminar sponsored by the University of Mindanao (Matina Campus) on the occasion of the 24th Information Services Month and 81st National Book Week with the theme: “Filipino Reader in the Era of ASEAN Integration” (December 2-8), held in Davao City, on December 2.
lecture presented by Fe Angela M. Verzosa at PLAI-Southern Tagalog Region Librarians Council Seminar-workshop on the theme, “Research in Librarianship : Capacity Building to Strengthen Research Culture”, held 7 October 2015, El Grande Residencia Hotel and Resort, Brgy. San Carlos, Lipa City
This chapter introduces key concepts in records management. It discusses the challenges posed by the growing information explosion. Records management is defined as the systematic control of records from creation through final disposition. Records are classified based on their use, place of use, and value to the organization. The functions of records management include planning, organizing, leading and controlling records according to their lifecycle stages of creation, distribution, use, maintenance and final disposition. Emerging trends like electronic records, email, document imaging and e-commerce are also discussed.
Archives Conservation Program – introduction to conservation, deacidification...Fe Angela Verzosa
Lecture presented by Fe Angela M. Verzosa at the Seminar-Workshop on the Rice Terraces Archival Project (Phase 1- Capacity Building) sponsored by the Cordillera/Northern Luzon Historical Archives, UP Baguio, and the National Commission for Culture and the Arts, Bulwagang Juan Luna, University of the Philippines Baguio, Baguio City, 2014 June 11
The document discusses implementing an effective records management system using SharePoint. It emphasizes business alignment by understanding how end-users work and adapting the system to their needs. The implementation involves creating a file plan, records libraries, content types, and routing rules to automatically route documents to an archive site as records. User adoption is key to success by designing an intuitive solution that streamlines work processes.
The document discusses record management. It defines record management as the practice of maintaining records from creation to eventual disposition. Records include documents created or received as evidence of business activities. The retention period represents how long a record should be kept. Electronic records management involves tracking and storing digital records and metadata to ensure preservation. Different types of records have different retention periods depending on their importance, from permanent to routine records. Challenges in managing electronic records include hardware and software dependence and impermanence of storage media.
Seminar-Workshop on Records Management, Preservation/Conservation, Establishing Archives, and
Disaster Management, April 16-18, 2015, Plaza del Norte Hotel & Convention Center, Brgy. 41, Balacad, Laoag City, Ilocos Norte
lecture presented by Fe Angela M. Verzosa at the AKLATAN 2016:
a regional conference on the Art of Librarianship held at Centennial Hall, Malolos Resort Club Royale, Malolos, Bulacan, on 31 August 2016
lecture presented by Fe Angela M. Verzosa at the Seminar-workshop on Archives and Records Management for Open Government sponsored by the Commission of Human Rights (CHR) in partnership with the International Council of Museums-Philippines (ICOM-Philippines), De La Salle University-Manila University Library, and the Philippine Association of Museums (PAMI) held on 22 May 2012 at the Commission on Human Rights, UP Diliman, Quezon City
The document discusses an introductory session on records and information management, defining what records and non-records are, the importance of metadata, and providing an overview of electronic records and the challenges of managing them. It covers topics like the records lifecycle, definitions of records and their characteristics, and differences between paper and electronic records.
This presentation discusses the importance of effective records management. It notes that the amount of electronic records is growing rapidly but finding information can be difficult without a records management system. A good records management system allows organizations to create only necessary records, retain them for as long as needed, and dispose of them appropriately. It emphasizes that both paper and electronic records should be managed according to their content and purpose, not just their format.
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
Handling of Ingredients in Pharmaceutical Manufacturing Facility (Updated & R...Obaid Ali / Roohi B. Obaid
This presentation discusses regulatory compliance in pharmaceutical dispensing operations. Dispensing errors can occur frequently if materials are dispensed in a common environment without proper controls and lead to contamination, mix-ups, and consistency issues. Proper controls in dispensing include dedicated and designated areas, inert tools, unidirectional material and air flows, protective clothing, batch-wise operations, and real-time recording. Lack of such controls can result in contamination between products, batches, or materials during dispensing.
The document discusses nanoparticles and carbon nano tubes. It summarizes topics from a workshop including assessing the environmental aspects and latest research on nanoparticles, establishing material safety standards for producers and consumers, and properties of nanoparticles less than 100nm. It notes nanoparticles have different properties than bulk materials and discusses exposure concerns from manufacturing, the environment, and public health. It stresses the need to determine nanoparticle chemistry, physics, and biology to understand uptake and effects, and establish standards while considering exposure levels during risk assessments.
A M Sustainbility Consultant Profile (1).pptxAnkuj Mittal
This document discusses various certifications that are important to consider for sustainable textiles. It notes that while certifications focusing only on organic fibers are common, the full processing of textiles can involve chemicals and impacts. The key certifications look at environmental and social criteria for the entire supply chain, not just fibers. These include restrictions on hazardous chemicals, wastewater treatment standards, and criteria for facilities like no child labor. The full certification process involves inspections and testing to validate compliance with all relevant standards.
Sterilization and disinfection are important for preventing transmission of diseases between patients and healthcare professionals. Proper cleaning and use of barriers like gloves and masks are required. Instruments must be properly sterilized depending on their risk category using methods like steam, dry heat, or chemicals. Effectiveness is ensured through biological monitoring. Disinfectants and antiseptics are used to clean surfaces and skin but do not guarantee sterilization. Clinical waste requires appropriate disposal to prevent further contamination.
Waste minimization techniques include reducing waste at the source, reusing materials, recycling, recovering resources from waste, and properly treating and disposing of waste. India generates over 0.1 million tonnes of municipal solid waste per day. Common waste minimization strategies are avoiding waste production, reducing usage of materials, reusing items through repair or finding new purposes, and recycling materials like paper, plastic and metal. Industries can adopt techniques like good housekeeping, process changes and technology upgrades to minimize waste. Proper waste management benefits the environment and public health while improving cost savings and competitiveness for organizations.
The Indian Dental Academy is the Leader in continuing dental education , training dentists in all aspects of dentistry and
offering a wide range of dental certified courses in different formats.for more details please visit
www.indiandentalacademy.com
This document discusses best practices for dispensing operations to ensure they are safe, compliant, and sustainable. It emphasizes the importance of preventing contamination, cross-contamination, mix-ups and maintaining traceability through controlled environments, equipment, material flow, handling, gowning/gloves and coordinated operations. Specific hazards are identified like working in a common environment with common tools. Regulatory requirements are reviewed around protecting materials, sampling, and layout/design of dispensing areas. The presentation provides examples of past issues and recalls caused by unsafe practices and contamination during dispensing. It stresses the need to logically design dispensing booths and control factors like air flow, filtration and equipment placement/height.
presented at the Philippine Librarians Association Inc.'sI Congress on Safety Management and Conservation of Library and Archives, held at Hotel Supreme, Baguio City, Philippines on May 29, 1999, and at Grand Boulevard Hotel, Roxas Boulevard, Manila, Philippines on 3 Dec 1999.
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This document discusses cleaning validation and contamination control in the pharmaceutical manufacturing process. It addresses the importance of cleaning equipment to prevent mix-ups, cross-contamination, microbial growth, and inconsistency between batches. Cleaning procedures, sampling methods, analytical methods, and establishment of acceptance limits are key aspects of a cleaning validation program. The document also highlights potential issues that may arise, such as inadequate cleaning procedures, operator performance issues, and failure to properly investigate deviations or out-of-specification results. Maintaining cleaning records and batch-to-batch consistency is important for regulatory compliance.
This document provides an overview of Good Manufacturing Practices (GMP) and Pre-Requisite Programs (PRP) for maintaining food safety and quality. It discusses 10 key aspects of GMP including cleaning, pest control, personnel hygiene, and facility maintenance. It then describes 14 PRPs which expand upon GMPs and include additional programs for allergens, traceability, and cleaning validation. Finally, it provides detailed descriptions of PRP1 (cleaning and disinfection), PRP2 (pest control), and PRP3 (water quality), outlining procedures, responsibilities, and documentation required for effective implementation.
Marie Rathe Sterilization presentation.pptxMeenachi Ct
This document discusses sterilization and disinfection policies and procedures for Operation Smile missions. It outlines the objectives of ensuring sterile surgical care for patients and minimizing infection risks. It describes Operation Smile's commitment to providing a safe, efficient environment for patients. The document then details Operation Smile's medical policies for sterilizing critical items using steam sterilization. It discusses challenges in accomplishing sterilization in mission settings and quality assurance procedures. It also addresses high level disinfection of semi-critical items.
The document outlines procedures for waste disposal in labs, including:
- Using disinfectants like hydrogen peroxide and formaldehyde to kill microorganisms
- Staff responsibilities in safely handling, storing, and disposing of chemicals
- Required materials and equipment like PPE, containers, and disinfectants
- Hazards of chemicals and safety precautions like obtaining MSDS and wearing PPE
- Proper procedures for selecting, applying, and disposing of disinfectants and treated waste
- Importance of recordkeeping to document waste treatment
The document discusses waste minimization and management. It defines waste and different types of waste like e-waste, iron waste, and bio-waste. It explains that waste minimization aims to reduce waste at its source and encourages reuse, recycling, and recovery. Various techniques can be used to minimize waste including modifying processes, improving resource efficiency, and reducing unnecessary materials and packaging. Proper waste management has environmental and economic benefits such as lower disposal costs and reduced environmental impacts.
Environmental engineering is concerned with protecting human and environmental health from adverse factors through application of scientific principles. It involves areas like water treatment, air pollution control, waste management, and environmental sustainability. Soap and detergent formulation aims to meet performance standards through ingredients like surfactants, builders, and bleaches. Manufacturers strive to reduce packaging waste through concentrated formulas, multifunctional products, refill packages, and recycled materials. The soap making process carefully transports and stores raw materials like oils, caustics, and perfumes to minimize environmental impacts during production.
The document summarizes the structure and procedures for managing hospital waste. It outlines the roles and responsibilities of the waste management team. Proper personal protective equipment, training, and safety procedures are essential to protect workers handling hazardous medical waste. Legislation in India defines responsibilities and requires proper segregation, storage, transportation, and treatment of different categories of bio-medical waste within 48 hours. While problems still exist, improvements can be made through better waste reduction, segregation, handling, and regulatory compliance.
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2. Preservation/ConservationPreservation/Conservation
ConceptsConcepts
Scope & Approaches ofScope & Approaches of
ConservationConservation
Causes of damage/deteriorationCauses of damage/deterioration
Conservation MeasuresConservation Measures
Preservation strategiesPreservation strategies
Establishing a Preservation /Establishing a Preservation /
Conservation ProgramConservation Program
Topics to be covered
4. What’s the difference?What’s the difference?
PreservationPreservation is ais a branchbranch
of library and informationof library and information
science concerned withscience concerned with
maintaining or restoringmaintaining or restoring
access to artifacts,access to artifacts,
documents and recordsdocuments and records
through the study, diagnosis,through the study, diagnosis,
treatment and prevention oftreatment and prevention of
decay and damage.decay and damage.
ConservationConservation refers torefers to
the treatment and repairthe treatment and repair
of individual items toof individual items to
slow decay or restoreslow decay or restore
them to a usable state.them to a usable state.
(Source:(Source:
http://en.wikipedia.org/wiki/Preservation_(library_and_archival_science)http://en.wikipedia.org/wiki/Preservation_(library_and_archival_science)
5. PRESERVATIONPRESERVATION
deals with thedeals with the acquisition,acquisition,
organization, and distributionorganization, and distribution ofof
resources (resources (human, physical,human, physical,
monetarymonetary) to ensure adequate) to ensure adequate
protection and access to historicalprotection and access to historical
and cultural information of enduringand cultural information of enduring
value for present and futurevalue for present and future
generations of users.generations of users.
encompasses three aspects:encompasses three aspects:
planningplanning
implementationimplementation
preventionprevention
6. ConservationConservation
is the concentrated active
care of damaged or fragile
documents in any format.
It involves invasive
procedures, which alter
the state of documents in
order to stabilize or repair
them.
7. CONSERVATIONCONSERVATION
program that deals withprogram that deals with
the physical or chemicalthe physical or chemical
treatment of documentstreatment of documents
encompasses threeencompasses three
functions:functions:
examinationexamination
preservationpreservation
restorationrestoration
8. Conservation FunctionsConservation Functions
examination -- procedure takenprocedure taken to determine the original
makeup of an item and extent of its deterioration,makeup of an item and extent of its deterioration,
alteration, and loss.alteration, and loss.
preservation -- action takenaction taken to retard/prevent deterioration
or damage by control of their environment and/oror damage by control of their environment and/or
treatment to maintain their original state, as far astreatment to maintain their original state, as far as
possible.possible.
restoration -- action takenaction taken to return a deteriorated ora deteriorated or
damaged item to its original form.damaged item to its original form.
9. Principles inPrinciples in
ConservationConservation
rule of reversibilityrule of reversibility --
no procedure or treatmentno procedure or treatment
should be undertaken thatshould be undertaken that
cannot later be undone.cannot later be undone.
compatibility ofcompatibility of
problem and solutionproblem and solution..
The chosen treatment to be applied should not beThe chosen treatment to be applied should not be
greater or weaker than the problem. It may be bestgreater or weaker than the problem. It may be best
to do nothing at allto do nothing at all if no acceptable treatmentif no acceptable treatment
solution is compatible to the problem.solution is compatible to the problem.
10. more principles ...more principles ...
rule on restorationrule on restoration - how far reconstruc-- how far reconstruc-
tion may be undertaken without losing ortion may be undertaken without losing or
diminishing the integrity of the item ordiminishing the integrity of the item or
document.document.
documentationdocumentation - maintaining a complete- maintaining a complete
and accurate record of all treatments.and accurate record of all treatments.
Narrative descriptionNarrative description
checklist of work donechecklist of work done
photographic record (before, during, and after)photographic record (before, during, and after)
11. Causes of Damage/DeteriorationCauses of Damage/Deterioration
acidacid – internal factors affecting quality of paper– internal factors affecting quality of paper
lightlight - ultraviolet rays in sunlight and fluorescent- ultraviolet rays in sunlight and fluorescent
light cause chemical changes in the paper andlight cause chemical changes in the paper and
accelerate the process of fadingaccelerate the process of fading
temperature and humiditytemperature and humidity - accelerates the growth- accelerates the growth
of mold and the internal decomposition of paperof mold and the internal decomposition of paper
air pollutionair pollution - causing discoloration, embrittlement- causing discoloration, embrittlement
and disintegration of the paper fibersand disintegration of the paper fibers
Insects and rodentsInsects and rodents
12. Causes of Damage/DeteriorationCauses of Damage/Deterioration
Water damageWater damage is a fairly common cause and oneis a fairly common cause and one
that should be anticipated in most disasterthat should be anticipated in most disaster
prevention/ planning programsprevention/ planning programs
PhotocopyingPhotocopying frequently damages bound volumesfrequently damages bound volumes
Shelving -Shelving - Leaning books cause undue strain on theLeaning books cause undue strain on the
spine, and tightly packed books are harmed withspine, and tightly packed books are harmed with
shelving and removal.shelving and removal.
Book dropsBook drops
Wear and tear from useWear and tear from use
13. retarding deteriorationretarding deterioration
temperature and humidity controltemperature and humidity control
filtration screens against dirt and air pollutantsfiltration screens against dirt and air pollutants
filters againstfilters against ultraviolet and infrared raysultraviolet and infrared rays
deacidificationdeacidification
acid-free/rust-free storage facilitiesacid-free/rust-free storage facilities
careful handlingcareful handling
good housekeeping (and pest control)good housekeeping (and pest control)
14. Conservation MeasuresConservation Measures
acidity controlacidity control
light controllight control
pest controlpest control
temperature andtemperature and
humidity controlhumidity control
basic repairbasic repair
handling ofhandling of
materials by staffmaterials by staff
handling ofhandling of
materials by usersmaterials by users
15. Conservation MeasuresConservation Measures
store materials in acid-free containersstore materials in acid-free containers
remove paper clips, staple wires, pins, string, tape, etc.remove paper clips, staple wires, pins, string, tape, etc.
while processing (use plastic clips, fasteners, etcwhile processing (use plastic clips, fasteners, etc
instead)instead)
use metal shelving at least 4- 5 inches above floor leveluse metal shelving at least 4- 5 inches above floor level
Acid:
16. DeacidificationTreatmentDeacidificationTreatment
Mass deacidification – along with microfilm and lamination– along with microfilm and lamination
- was developed during the early- and mid-20th century to- was developed during the early- and mid-20th century to
retard deterioration of paper due to acidity.retard deterioration of paper due to acidity.
Barrows Method
William J. Barrow invented an aqueous process toWilliam J. Barrow invented an aqueous process to
neutralize acid in paper while depositing an alkaline bufferneutralize acid in paper while depositing an alkaline buffer
that would retard the rate of decay.that would retard the rate of decay.
24. When to deacidify? Which methodWhen to deacidify? Which method
select paper in relativelyselect paper in relatively good conditiongood condition, usually with, usually with
solid bindings and text blocks (when dealing with boundsolid bindings and text blocks (when dealing with bound
materials).materials).
use is crucial. Items that areuse is crucial. Items that are heavily usedheavily used are excellentare excellent
candidates for deacidification.candidates for deacidification.
importance—if an item is a crucial part of an importantimportance—if an item is a crucial part of an important
collection, deacidifcation is the best choice even if thecollection, deacidifcation is the best choice even if the
item is not in pristine condition. Again, theitem is not in pristine condition. Again, the long-termlong-term
importance of the item and its potential useimportance of the item and its potential use to scholarsto scholars
in the future are significant considerationsin the future are significant considerations..
25. Conservation MeasuresConservation Measures
store materials away from lightstore materials away from light
keep lights off or lowkeep lights off or low
install ultraviolet filtersinstall ultraviolet filters
avoid using original items in displaysavoid using original items in displays
and exhibitsand exhibits
monitor light levels regularly (50 to 150monitor light levels regularly (50 to 150
lux)lux)
Light control:
26. Conservation MeasuresConservation Measures
check incoming materials for signs of infestationcheck incoming materials for signs of infestation
separate infested materials for treatmentseparate infested materials for treatment
never eat/drink in storage/research areasnever eat/drink in storage/research areas
keep archives/library clean and unclutteredkeep archives/library clean and uncluttered
set traps/poison baits to catch rodentsset traps/poison baits to catch rodents
contact services of an exterminatorcontact services of an exterminator
insects and rodents:
27. Food and drink are not permittedFood and drink are not permitted
because they can damage collectionsbecause they can damage collections
and attract vermin and insects.and attract vermin and insects.
28. Conservation MeasuresConservation Measures
temperature of 20 to 25temperature of 20 to 25 00
C or 60-65C or 60-65
00
FF
wide fluctuations should be avoidedwide fluctuations should be avoided
low RH (below 20%) leads tolow RH (below 20%) leads to
dessication and embrittlement ofdessication and embrittlement of
paperpaper
high RH (over 60%) accelerateshigh RH (over 60%) accelerates
chemical and biologicalchemical and biological
deteriorationdeterioration
recommended level is 50 %recommended level is 50 %
temperature & humidity:
29. Conservation MeasuresConservation Measures
Acidity controlAcidity control
light controllight control
pest controlpest control
temperature andtemperature and
humidity controlhumidity control
basic repairbasic repair
handling ofhandling of
materials by staffmaterials by staff
handling ofhandling of
materials by usersmaterials by users
30. Conservation Measures: the basicsConservation Measures: the basics
FumigationFumigation
Dry cleaning, washing andDry cleaning, washing and
bleachingbleaching
Mending,Mending,
reinforcement/binding, andreinforcement/binding, and
support using Japanese papersupport using Japanese paper
laminationlamination
encapsulationencapsulation
31. Wei T‘o freeze drying
machine, a process
that kills a variety of
pests, including mold.
Freeze-dryingFreeze-drying
Materials await
treatment inside a
chest freezer
35. Lamination process…Lamination process…
Lamination was popular from the 1930s through the 1970s, butLamination was popular from the 1930s through the 1970s, but
has sincehas since fallen out of favorfallen out of favor..
Lamination changes the appearance of the document,Lamination changes the appearance of the document, causingcausing
damagedamage and irreparable distortions.and irreparable distortions.
The current equivalent of (or alternative to) lamination isThe current equivalent of (or alternative to) lamination is
encapsulationencapsulation, which protects deacidified papers within a sealed, which protects deacidified papers within a sealed
plastic sleeve.plastic sleeve.
36. EncapsulationEncapsulation
Unlike lamination, encapsulation is completely and easily reversible.
Encapsulated pages can be bound without significant damage to individual
pages and can be a viable alternative for valuable and delicate materials.
37. Basic Repair ProceduresBasic Repair Procedures
relaxing and flattening documentsrelaxing and flattening documents
removal of paper fasteners (pins, clips) / adhesivesremoval of paper fasteners (pins, clips) / adhesives
appropriate means of attachmentappropriate means of attachment
surface cleaning of paper recordssurface cleaning of paper records
testing for ink solubilitytesting for ink solubility
ph-testing for acidityph-testing for acidity
mending with Japanese papermending with Japanese paper
40. UseUse appropriate means of attachment likeappropriate means of attachment like
ribbons to secure damaged booksribbons to secure damaged books..
41. Do not use post-it notes, paper clips, pressure sensitive
tape, rubber bands….
42. Conservation MeasuresConservation Measures
handle materials as little as possiblehandle materials as little as possible
never use ink or adhesive tapenever use ink or adhesive tape
do not write on any part of the material except to makedo not write on any part of the material except to make
notations using soft pencilnotations using soft pencil
substitute copies for originalssubstitute copies for originals
do not overpack in boxes or in shelvesdo not overpack in boxes or in shelves
handling of materials:
43. Handling of archival materialsHandling of archival materials
do not leave users unattendeddo not leave users unattended
only issue a limited number of documents or folders, or oneonly issue a limited number of documents or folders, or one
box at a timebox at a time
do not allow material to be taken out from reading roomdo not allow material to be taken out from reading room
do not allow materials to be rearrangeddo not allow materials to be rearranged
only staff should take charge of photocopyingonly staff should take charge of photocopying
examine materials after useexamine materials after use
50. ..
Use a book cradle and special weights, if they are provided
51. Notify staff if any materials are damaged or out of sequence.
Do not attempt to re-arrange them yourself.
52. ✔✔Preservation/ConservationPreservation/Conservation
ConceptsConcepts
✔✔Scope & Approaches ofScope & Approaches of
ConservationConservation
✔✔Causes ofCauses of
damage/deteriorationdamage/deterioration
✔✔Conservation MeasuresConservation Measures
Preservation strategiesPreservation strategies
Establishing a PreservationEstablishing a Preservation
/Conservation Program/Conservation Program
Topics to be covered
53. Surrogating/ReformattingSurrogating/Reformatting
SurrogatingSurrogating is the creation of copies of original documents inis the creation of copies of original documents in
various forms, to be used in place of damaged or fragilevarious forms, to be used in place of damaged or fragile
originals, or originals which may become damaged or fragileoriginals, or originals which may become damaged or fragile
through frequent use, and which continue to be preservedthrough frequent use, and which continue to be preserved
under the appropriate storage conditions. Ex: facsimile ,under the appropriate storage conditions. Ex: facsimile ,
photocopy, scanned imagesphotocopy, scanned images
ReformattingReformatting is the creation of new formats of the originalis the creation of new formats of the original
documents to assure their continued access and preservation.documents to assure their continued access and preservation.
Ex: microfilming and digitizationEx: microfilming and digitization
54. Preservation Strategy:Preservation Strategy:
Surrogating/ReformattingSurrogating/Reformatting
• Provision of surrogatesProvision of surrogates - microfilm, microfiche, photocopy, digital copy- microfilm, microfiche, photocopy, digital copy
• Where surrogating is required, both the original document and theWhere surrogating is required, both the original document and the
surrogate copysurrogate copy must be preservedmust be preserved
• Where surrogates are available,Where surrogates are available, original documents will only be producedoriginal documents will only be produced inin
cases where researchers can prove a genuine need to consult the originalscases where researchers can prove a genuine need to consult the originals
55. Microfilming as preservation strategy
•Durable format, polyester film expected to last 500 years
•Meets archival standards
•Film can be converted to electronic format
56. Preservation StrategyPreservation Strategy::
reprographicsreprographics
where the copying process iswhere the copying process is
deemed to pose a risk of harmdeemed to pose a risk of harm
to the originals,to the originals, nono
photocopyingphotocopying will be allowed.will be allowed.
Reprographics will also beReprographics will also be
restricted to the staff only –restricted to the staff only –
users are not allowedusers are not allowed toto
perform this function.perform this function.
Flash photography will not beFlash photography will not be
allowed.allowed.
Only surrogate copies will beOnly surrogate copies will be
allowed forallowed for loan/exhibition.loan/exhibition.
57. usually refers to the conversion ofusually refers to the conversion of
printed text or images intoprinted text or images into
binary signals using some kindbinary signals using some kind
of scanning device that enables theof scanning device that enables the
result to be displayed on aresult to be displayed on a
computer screen.computer screen.
has been endorsed as anhas been endorsed as an
accepted preservation reformattingaccepted preservation reformatting
option for a range of materials.option for a range of materials.
DigitizationDigitization
58. What is Digital Preservation?What is Digital Preservation?
Digital preservation isDigital preservation is the active managementthe active management
of digital content over time to ensureof digital content over time to ensure
ongoingongoing accessaccess..
This encompasses not just technical activities,This encompasses not just technical activities,
but also all of the strategic andbut also all of the strategic and
organizational considerations that relate toorganizational considerations that relate to
thethe survival and management of digitalsurvival and management of digital
materialmaterial..
Digital preservation is not a job to be left to theDigital preservation is not a job to be left to the
experts. It should be part of everyone'sexperts. It should be part of everyone's
daily work, to ensure that the digital objectsdaily work, to ensure that the digital objects
created today will still be around tomorrow.created today will still be around tomorrow.
59. Issues and ConcernsIssues and Concerns
Can digitization be considered a preservationCan digitization be considered a preservation
strategy?strategy?
““Digitization isDigitization is not preservationnot preservation – at least not yet”– at least not yet”
(Smith, 1999)(Smith, 1999)
““Digitization isDigitization is NOT preservationNOT preservation”(Gertz, 2007)•”(Gertz, 2007)•
““Digitization can provide a form of insurance forDigitization can provide a form of insurance for
preserving content, even though digital surrogatespreserving content, even though digital surrogates
cannot replace physical originalscannot replace physical originals” (Lynch, 2006)” (Lynch, 2006)
60. The inherent tensionThe inherent tension
between the nature ofbetween the nature of
digital information anddigital information and
preservationpreservation
Digitization creates newDigitization creates new
resources that need to beresources that need to be
preservedpreserved
Long-term maintenance isLong-term maintenance is
needed to ensure thatneeded to ensure that
digital master files remaindigital master files remain
accessible, authentic, andaccessible, authentic, and
intactintact
Issues and ConcernsIssues and Concerns
61. Challenges to digital preservationChallenges to digital preservation
Digital media is not as durable as paper and otherDigital media is not as durable as paper and other
analog materialsanalog materials
Uncertainty about long-term access and retrieval ofUncertainty about long-term access and retrieval of
digitized datadigitized data
Integrity and authenticity of digital objectsIntegrity and authenticity of digital objects
Loss of data and data corruptionLoss of data and data corruption
Stability of digital format, digital storageStability of digital format, digital storage
Technological obsolescenceTechnological obsolescence
Systems for access and retrieval of digital collectionsSystems for access and retrieval of digital collections
62. Digitization for preservationDigitization for preservation
Original materials areOriginal materials are
fragile, damaged, orfragile, damaged, or
recorded on unstable analogrecorded on unstable analog
mediamedia
There is no otherThere is no other
preservation methodpreservation method
availableavailable
It is part of a comprehensiveIt is part of a comprehensive
approach to access andapproach to access and
preservationpreservation
Digitization can be considered a viable preservation strategy
If…… :
63. Legal and ethical IssuesLegal and ethical Issues
•Intellectual Property RightsIntellectual Property Rights
•Reproduction rights of LibrariesReproduction rights of Libraries
and Archives in Copyright lawsand Archives in Copyright laws
•Legal constraints in use ofLegal constraints in use of
reprographic and digital copiesreprographic and digital copies
• Access and security issuesAccess and security issues
•Privacy and Confidentiality issues
•Keeping the integrity of originals
64. Elements of a conservation programElements of a conservation program
SurveysSurveys
Management SupportManagement Support
program directiveprogram directive
conservation prioritiesconservation priorities
policy statementpolicy statement
budgetbudget
Conservation FacilitiesConservation Facilities
Conservation staffConservation staff
65. Conservation surveysConservation surveys
comprehensive -- a recognized tool in collectiona recognized tool in collection
management; it evaluates the condition of a collection asmanagement; it evaluates the condition of a collection as
a whole and proposes solutions to improve conditions.a whole and proposes solutions to improve conditions.
environmental -- assesses the suitability of the building andassesses the suitability of the building and
its facilities for storage.its facilities for storage.
condition -- assessesassesses the physical condition and state ofthe physical condition and state of
repair of the library’s holdings.repair of the library’s holdings.
66. Comprehensive surveysComprehensive surveys
pre-survey planning -pre-survey planning - reviews a full range ofreviews a full range of
documentation, mission statement, policies & procedures,documentation, mission statement, policies & procedures,
construction records, floor plans, existing preservationconstruction records, floor plans, existing preservation
program, insurance, etc.program, insurance, etc.
on-site visit-on-site visit- a walk-through examination of the buildinga walk-through examination of the building
and its facilities.and its facilities.
the report-the report- a technical report summarizing all the findingsa technical report summarizing all the findings
and recommendations.and recommendations.
institutional actionsinstitutional actions-- implementing the recommendationsimplementing the recommendations
follow-upfollow-up
67. Environmental SurveyEnvironmental Survey
the building itselfthe building itself: roof and walls - leaks? insulation?: roof and walls - leaks? insulation?
dampness?dampness?
environment in the buildingenvironment in the building: temperature and humidity: temperature and humidity
controls? lighting conditions?controls? lighting conditions?
building securitybuilding security: locks? alarms? extinguishers? sprinkler: locks? alarms? extinguishers? sprinkler
system?system?
storage areas and workroomsstorage areas and workrooms: pest control? ventilation?: pest control? ventilation?
types of shelves?types of shelves?
68. Condition SurveyCondition Survey
best means of gathering data needed to evaluate treatmentbest means of gathering data needed to evaluate treatment
prioritiespriorities
survey instrument should be as extensive as possiblesurvey instrument should be as extensive as possible
survey form should be simple to fill outsurvey form should be simple to fill out
survey data may include the following:survey data may include the following:
69. Collection Location
Date of survey Conducted by
Box and folder no. Type of material Inclusive dates
Format Media Type/Quality of storage containers
Condition of collection:
general appearance insect damage
tears/abrasions harmful means of
surface dirt/dust attachment (clips, pins)
water/other stains enclosures (flowers, clip-
discoloration pings, photos, etc)
embrittlement other observations:
evidence of mold/mildew __________________
Use of collection:
Priority ranking of collection for treatment: _________
Recommended treatment: _____________________
70. Conservation prioritiesConservation priorities
high-quality informational contenthigh-quality informational content
significant current/projected usesignificant current/projected use
physical condition of original formatphysical condition of original format
cost-effectiveness of treatmentcost-effectiveness of treatment
71. Preservation PolicyPreservation Policy
A policy for preservation cannot be prepared in isolation; it mustA policy for preservation cannot be prepared in isolation; it must
form an integral part of the overall policy for collection or repositoryform an integral part of the overall policy for collection or repository
management.management.
It must take full account of the aims and objectives of theIt must take full account of the aims and objectives of the
organization, the needs of users and the place of the collection ororganization, the needs of users and the place of the collection or
repository within a local, regional, national or even internationalrepository within a local, regional, national or even international
frameworkframework
The Policy must be written, and adheres to basic principles in
conservation
The Policy contains a manual of procedures to serve
as helpful guide and training aid, and
lists specific “do’s and don’ts”
72. PreservationPreservation Policy StatementPolicy Statement
A document embracing a range of programmes to be appliedA document embracing a range of programmes to be applied
to materials as appropriate. Includes:to materials as appropriate. Includes:
preventive measures to minimize the rate ofpreventive measures to minimize the rate of
deteriorationdeterioration
housekeeping - best practices to extend the lifehousekeeping - best practices to extend the life
of the materialsof the materials
training programmes for staff and users ontraining programmes for staff and users on
correct handling of materialscorrect handling of materials
73. PreservationPreservation Policy StatementPolicy Statement
security measures and contingency plans forsecurity measures and contingency plans for
disaster control and recoverydisaster control and recovery
protective measures, such as boxing, binding,protective measures, such as boxing, binding,
and wrapping, to reduce wear and tear onand wrapping, to reduce wear and tear on
materialsmaterials
a substitution programme for replacing valuablea substitution programme for replacing valuable
or very brittle originals with surrogatesor very brittle originals with surrogates
conservation treatments to repair damagedconservation treatments to repair damaged
originalsoriginals
74. Conservation FacilitiesConservation Facilities
air conditioningair conditioning
dehumidifierdehumidifier
fumigation chamber or vacuum fumigatorsfumigation chamber or vacuum fumigators
vacuum / freeze-drying chambervacuum / freeze-drying chamber
75. Conservation SuppliesConservation Supplies
Japanese tissue paperJapanese tissue paper
Mylar polyester sheetsMylar polyester sheets
blotter paperblotter paper
soft brushessoft brushes
cleaning padscleaning pads
hygrometerhygrometer
(RH instrument tool)(RH instrument tool)
polyethylene-linedpolyethylene-lined
kraft paperkraft paper
76. Who is responsible in preservation?Who is responsible in preservation?
library managerlibrary manager
archivistarchivist
conservatorconservator
personnelpersonnel
usersusers
Librarians/archivists:
•keep them under best conditions
•determine which require special
facilities or handling
•decide which merit conservation
Conservator:
advises the best treatment
undertakes the repair/conservation
Personnel:
Handle library materials gently.
Set a good example for users.
Users:
Handle materials gently.
Safeguard materials for future users.
77. Conservation StaffConservation Staff
restoration work must be done only by trainedrestoration work must be done only by trained
personnelpersonnel
staff training is an ongoing responsibilitystaff training is an ongoing responsibility
training and orientation must be directed toward stafftraining and orientation must be directed toward staff
at all levelsat all levels
the number of staff involved will depend on the sizethe number of staff involved will depend on the size
and type of the institution, and on the extent ofand type of the institution, and on the extent of
conservation programconservation program
78. TipsTips in implementing ain implementing a
conservation programconservation program......
examine the environment
improve the environment
examine the materials / establish
priorities for treatment
separate materials for in-house
treatment from those requiring
professional care
establish a work room for
remedial treatment
supervise in-house repairs and
restoration
work with a professional
conservator
keep informed
79. Do not use any measure, treatment,Do not use any measure, treatment,
or program that:or program that:
cannot be reversed if necessarycannot be reversed if necessary
cannot be used properlycannot be used properly
will not last a long timewill not last a long time
is harmful to peopleis harmful to people
changes the physical property of materialchanges the physical property of material
dissolves or damages any part of the materialdissolves or damages any part of the material
Conservation Tips
80. Summary of preservation strategiesSummary of preservation strategies
conditions actions
damagedfragile and endangered
fragile and endangeredfrequently used
pest-infested
• in-house treatment
• deacidification
• lab conservation
• encapsulation
• lamination
• digitization
• microfilming
• photocopying
• fumigation
81. Workshop ExerciseWorkshop Exercise
Imagine you are responsible for developing a conservation program forImagine you are responsible for developing a conservation program for
your organization’s records/collections. Write a program proposalyour organization’s records/collections. Write a program proposal
outlining the actions you would take to develop such a program,outlining the actions you would take to develop such a program,
includingincluding
What type of survey to conductWhat type of survey to conduct
What types of records/collections will be prioritized for conservationWhat types of records/collections will be prioritized for conservation
What conservation measures/treatment option will be suitable for theWhat conservation measures/treatment option will be suitable for the
different types of records/collectionsdifferent types of records/collections
Determine budget allocation, and requirements for facilities, supplies,Determine budget allocation, and requirements for facilities, supplies,
staffingstaffing
Participants should be as specific as possible; if they can relate thisParticipants should be as specific as possible; if they can relate this
exercise to a real situation, they should do so.exercise to a real situation, they should do so.
82. Conservation videosConservation videos
https://www.youtube.com/wathttps://www.youtube.com/wat
ch?v=CArraKc81Kwch?v=CArraKc81Kw
Basics of PaperBasics of Paper
ConservationConservation
https://www.youtube.com/watchhttps://www.youtube.com/watch
?v=dcb3JwPjDjA?v=dcb3JwPjDjA
Conservation of Jefferson
Papers at U. of Virginia
83. Acknowledgement/CreditsAcknowledgement/Credits
and referencesand references::
Library Preservation at HarvardLibrary Preservation at Harvard
http://preserve.harvard.edu/care/index.htmlhttp://preserve.harvard.edu/care/index.html
Library of Congress PreservationLibrary of Congress Preservation
http://www.loc.gov/preserv/http://www.loc.gov/preserv/
NewYork University LibrariesNewYork University Libraries
http://library.nyu.edu/preservation/http://library.nyu.edu/preservation/
Preservation HistoryPreservation History
http://preservationhistory.wikispaces.com/Brittle+Paperhttp://preservationhistory.wikispaces.com/Brittle+Paper