lecture presented at the Seminar-Workshop on the theme “Organizing and Digitizing Library Archival Materials: ISAD (G) and Technology” organized by the Philippine Librarians Association, Inc. – Western Visayas Region Librarians Council (PLAI-WVRLC) in coordination with the National Committee for Libraries and Information Services – National Commission for Culture and The Arts (NCLIS-NCCA) held at the Colegio de San Agustin—Bacolod, Bacolod City, 27 September 2012.
presented at PAARL's Summer Conference on
Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10
Lecture presented by Fe Angela M. Verzosa at the Records Management Seminar sponsored by InfoManagement Specialists on 16-18 April at Plaza del Norte Convention Center and Hotel, Laoag City
A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
presented at PAARL's Summer Conference on
Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10
Lecture presented by Fe Angela M. Verzosa at the Records Management Seminar sponsored by InfoManagement Specialists on 16-18 April at Plaza del Norte Convention Center and Hotel, Laoag City
A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
Introduction to arrangement and description (feb 4&5, 2012)Amanda Hill
Slide presented at the 'Introduction to Arrangement and Description' workshop at the University of Guelph on February 4 and 5, 2012. They include an overview of key elements of the Rules for Archival Description and an introduction to creating descriptions for the new Archeion service.
Archival resources in libraries: significance, sources and set-upsFe Angela Verzosa
lecture presented at the Seminar-Workshop on the theme “Organizing and Digitizing Library Archival Materials: ISAD (G) and Technology” organized by the Philippine Librarians Association, Inc. – Western Visayas Region Librarians Council (PLAI-WVRLC) in coordination with the National Committee for Libraries and Information Services – National Commission for Culture and The Arts (NCLIS-NCCA) held at the Colegio de San Agustin—Bacolod, Bacolod City, 27 September 2012.
lecture conducted for the Department of Health personnel during a 5-day seminar organized by the Society of Philippine Health History, Inc. on “Basic Library Management” at Kimberly Hotel, Pedro Gil, Ermita, Manila, Philippines (2004 Oct 8)
This presentation shows the different risks and solutions an archivist can do to maintain his archives. It can help both librarians and archivist in caring for their preserved materials.
Preservation strategies for Library and Archival ResourcesFe Angela Verzosa
presented at PAARL Summer Conference on the Future of Libraries as Agents of Change, held at Four-Season Hotel, Iloilo City. Philippines on
2001 April 21
This presentation was done as part of an examination into the process of weeding in a library. Weeding as we describe is an essential part of any Collection Management policy and is useful not only for the library, but the patrons.
Archival description and archival standards, an introduction to General International Standard Archival Description ISAD(G) and International Standard Archival Authority Record for Corporate Bodies ISAAR(CPF).
Introduction to arrangement and description (feb 4&5, 2012)Amanda Hill
Slide presented at the 'Introduction to Arrangement and Description' workshop at the University of Guelph on February 4 and 5, 2012. They include an overview of key elements of the Rules for Archival Description and an introduction to creating descriptions for the new Archeion service.
Archival resources in libraries: significance, sources and set-upsFe Angela Verzosa
lecture presented at the Seminar-Workshop on the theme “Organizing and Digitizing Library Archival Materials: ISAD (G) and Technology” organized by the Philippine Librarians Association, Inc. – Western Visayas Region Librarians Council (PLAI-WVRLC) in coordination with the National Committee for Libraries and Information Services – National Commission for Culture and The Arts (NCLIS-NCCA) held at the Colegio de San Agustin—Bacolod, Bacolod City, 27 September 2012.
lecture conducted for the Department of Health personnel during a 5-day seminar organized by the Society of Philippine Health History, Inc. on “Basic Library Management” at Kimberly Hotel, Pedro Gil, Ermita, Manila, Philippines (2004 Oct 8)
This presentation shows the different risks and solutions an archivist can do to maintain his archives. It can help both librarians and archivist in caring for their preserved materials.
Preservation strategies for Library and Archival ResourcesFe Angela Verzosa
presented at PAARL Summer Conference on the Future of Libraries as Agents of Change, held at Four-Season Hotel, Iloilo City. Philippines on
2001 April 21
This presentation was done as part of an examination into the process of weeding in a library. Weeding as we describe is an essential part of any Collection Management policy and is useful not only for the library, but the patrons.
Archival description and archival standards, an introduction to General International Standard Archival Description ISAD(G) and International Standard Archival Authority Record for Corporate Bodies ISAAR(CPF).
lecture presented by Fe Angela M. Verzosa at the AKLATAN 2016:
a regional conference on the Art of Librarianship held at Centennial Hall, Malolos Resort Club Royale, Malolos, Bulacan, on 31 August 2016
Diaporama de la présentation faite lors du Talend Connect 2016 sur la stratégie orientée données déployée à l'Institut national de l'audiovisuel (Ina). Pour en savoir plus, vous pouvez lire ce billet de blog : http://www.lespetitescases.net/comment-mettre-la-donnee-au-coeur-du-si
This presentation gives an introduction about different types of information systems, the information system's development methodologies and required infrastructures.
Discuss about the system development methodologies with brief introduction and some main methodologies. Each and every methodology describe the Basic Principle, Strengths, Weaknesses, Situations where most appropriate and Situations where least appropriate with diagrams.
Lecture presented by Fe Angela M. Verzosa at the 3rd National Congress of Special Libraries of the Philippines with the theme "The Modern Strategist: Accelerating the Career Path of an Information Professional" from October 24-25, 2013 at Hotel H20 - Manila, 24 October 2013
Security Essay This is a 1 -2 page essay on an issue you found inte.pdfrozakashif85
Security Essay: This is a 1 -2 page essay on an issue you found interesting while reading
Cuckoos Egg. Examples include the continuing conflict between the FBI and Apple or Kevin
Mitnick or Stuxnet or how terrorists use the Internet or how the US government decision to
attack ISIS digitally. These are master’s level essays not college descriptive essays. You must
find and analyze interesting and challenging issue. Prior to submitting the paper, you must
submit a five source annotated bibliography with two paragraphs about each source. The first is a
summary of the article. The second is your reflection on the article – what it makes you think
about. Each paragraph contains a minimum of five sentences. Submit to me on blackboard. The
document should include the paper and the annotated bibliography
Solution
Carter and Barker (2010) describe listing as a twofold bookish discipline—the organized listing
of books (enumerative bibliography) and therefore the systematic, description of books as
physical objects (descriptive bibliography). These 2 distinct ideas and practices have separate
rationales and serve differing functions. Innovators and originators within the field embrace W.
W. Greg, Fredson Bowers, Duke of Edinburgh Elizabeth Gaskell, G. Thomas Tanselle.
Bowers (1949) refers to enumerative listing as a procedure that identifies books in “specific
collections or libraries,” in an exceedingly specific discipline, by Associate in Nursing author,
printer, or amount of production (3). He refers to descriptive listing because the systematic
description of a book as a fabric or physical object. Analytical listing, the cornerstone of
descriptive listing, investigates the printing and every one physical options of a book that yield
proof establishing a book\'s history and transmission (Feather 10). it\'s the preliminary part of
listing description and provides the vocabulary, principles and techniques of research that
descriptive bibliographers apply and on that they base their descriptive follow.
Descriptive bibliographers follow specific conventions and associated classification in their
description. Titles and title pages ar transcribed in an exceedingly quasi-facsimile vogue and
illustration. Illustration, typeface, binding, paper, and every one physical parts associated with
distinctive a book follow conventional conventions, as Bower\'s established in his foundational
piece, The Principles of listing Description. The thought expressed during this book expands
substantively on W. W. Greg\'s groundbreaking theory that argued for the adoption of formal
listing principles (Greg 29). basically, analytical listing is bothered with objective, physical
analysis and history of a book whereas descriptive listing employs all information that analytical
listing furnishes then codifies it with a read to distinctive the perfect copy or style of a book that
almost all nearly represents the printer’s initial conception and intention in printing.
In addition .
Paying Attention to that Archivist Behind the Curtain: An Investigation of Us...Angela Ossar
This presentation was part of session 104, "The Real Archives 2.0: Studies of Use, Views, and Potential of Web 2.0" at the Society of American Archivists 2009 conference in Austin, TX (August 13, 2009). The presentation was based on research I conducted as an MSLS student at the University of North Carolina at Chapel Hill in the summer of 2007 (advisor: Dr. Cal Lee).
Evidence-based Research in Library and Information PracticeFe Angela Verzosa
Lecture presented at the Lecture Series sponsored by the University of the Assumption and PLAI Central Luzon Regional Librarians Council, held at the UA Libraries Auditorium, San Fernando City, Pampanga, on 12 January 2018
"Developing Community of Readers through the Book Mobile in today’s new learn...Fe Angela Verzosa
Delivered by Fe Angela M. Verzosa at the seminar sponsored by the University of Mindanao (Matina Campus) on the occasion of the 24th Information Services Month and 81st National Book Week with the theme: “Filipino Reader in the Era of ASEAN Integration” (December 2-8), held in Davao City, on December 2.
lecture presented by Fe Angela M. Verzosa at PLAI-Southern Tagalog Region Librarians Council Seminar-workshop on the theme, “Research in Librarianship : Capacity Building to Strengthen Research Culture”, held 7 October 2015, El Grande Residencia Hotel and Resort, Brgy. San Carlos, Lipa City
Seminar-Workshop on Records Management, Preservation/Conservation, Establishing Archives, and
Disaster Management, April 16-18, 2015, Plaza del Norte Hotel & Convention Center, Brgy. 41, Balacad, Laoag City, Ilocos Norte
Understanding records management print and electronicFe Angela Verzosa
lecture presented by Fe Angela M. Verzosa at the Seminar Workshop sponsored by De La Salle University- Dasmarinas, on 4 December 2014 at Luis Aguado Viewing Room, Aklatang Emilio Aguinaldo, DLSU-Dasmarinas, Cavite
Archives Conservation Program – introduction to conservation, deacidification...Fe Angela Verzosa
Lecture presented by Fe Angela M. Verzosa at the Seminar-Workshop on the Rice Terraces Archival Project (Phase 1- Capacity Building) sponsored by the Cordillera/Northern Luzon Historical Archives, UP Baguio, and the National Commission for Culture and the Arts, Bulwagang Juan Luna, University of the Philippines Baguio, Baguio City, 2014 June 11
Lecture presented at the PLAI National Congress on the theme “Libraries: Preservers and Promoters of Culture and the Arts" held at Punta Villa Resort, Iloilo City
Lecture presented at the 5th CE Logic Conference on the theme "Linked: Living Together Through Technology", held at Chateau Royale, Nasugbu, Batangas on 23 May 2013
lecture presented at the Annual Convention of the Association of College and University Registrar and Liaison Officers (ACURLO) Region IV-A held at Sol y Viento , Makiling Heights, Pansol, Calamba City on September 13, 2012
lecture of Fe Angela M. Verzosa for presentation before the Conference on Library Management in the Philippine Setting: Principles and Best Practices, Villa Caceres Hotel, Naga City, August 16-17, 2012
lecture presented by Fe Angela M. Verzosa at ALAP’s Seminar on “Evolving Practices in Professional Development and Knowledge Sharing in the Digital Age, held on May 25, 2012 at Casa San Pablo, San Pablo, Laguna
lecture presented by Fe Angela M. Verzosa at the Seminar-workshop on Archives and Records Management for Open Government sponsored by the Commission of Human Rights (CHR) in partnership with the International Council of Museums-Philippines (ICOM-Philippines), De La Salle University-Manila University Library, and the Philippine Association of Museums (PAMI) held on 22 May 2012 at the Commission on Human Rights, UP Diliman, Quezon City
lecture presented by Fe Angela M. Verzosa at the Seminar-workshop on Archives and Records Management for Open Government sponsored by the Commission of Human Rights (CHR) in partnership with the International Council of Museums-Philippines (ICOM-Philippines), De La Salle University-Manila University Library, and the Philippine Association of Museums (PAMI) held on 22 May 2012 at the Commission on Human Rights, UP Diliman, Quezon City
lecture presented by Fe Angela M. Verzosa at PAARL's National Summer on the theme: Planning, Developing and Managing Digitization & Research Projects for Libraries and Information Centers, held on April 18-20, 2012, at the Function Hall of Tourism Center, Coron, Palawan.
Customer service satisfaction in a library 2.0 environmentFe Angela Verzosa
lecture presented at the 3-day seminar sponsored by PLAI - Cagayan Valley Region Librarians Council (CaVRLC) on the theme “Library 2.0 Environment: Challenges and Opportunities” held at Saint Mary’s University, Bayombong, Nueva Vizcaya, 15 February 2012
Read| The latest issue of The Challenger is here! We are thrilled to announce that our school paper has qualified for the NATIONAL SCHOOLS PRESS CONFERENCE (NSPC) 2024. Thank you for your unwavering support and trust. Dive into the stories that made us stand out!
The Roman Empire A Historical Colossus.pdfkaushalkr1407
The Roman Empire, a vast and enduring power, stands as one of history's most remarkable civilizations, leaving an indelible imprint on the world. It emerged from the Roman Republic, transitioning into an imperial powerhouse under the leadership of Augustus Caesar in 27 BCE. This transformation marked the beginning of an era defined by unprecedented territorial expansion, architectural marvels, and profound cultural influence.
The empire's roots lie in the city of Rome, founded, according to legend, by Romulus in 753 BCE. Over centuries, Rome evolved from a small settlement to a formidable republic, characterized by a complex political system with elected officials and checks on power. However, internal strife, class conflicts, and military ambitions paved the way for the end of the Republic. Julius Caesar’s dictatorship and subsequent assassination in 44 BCE created a power vacuum, leading to a civil war. Octavian, later Augustus, emerged victorious, heralding the Roman Empire’s birth.
Under Augustus, the empire experienced the Pax Romana, a 200-year period of relative peace and stability. Augustus reformed the military, established efficient administrative systems, and initiated grand construction projects. The empire's borders expanded, encompassing territories from Britain to Egypt and from Spain to the Euphrates. Roman legions, renowned for their discipline and engineering prowess, secured and maintained these vast territories, building roads, fortifications, and cities that facilitated control and integration.
The Roman Empire’s society was hierarchical, with a rigid class system. At the top were the patricians, wealthy elites who held significant political power. Below them were the plebeians, free citizens with limited political influence, and the vast numbers of slaves who formed the backbone of the economy. The family unit was central, governed by the paterfamilias, the male head who held absolute authority.
Culturally, the Romans were eclectic, absorbing and adapting elements from the civilizations they encountered, particularly the Greeks. Roman art, literature, and philosophy reflected this synthesis, creating a rich cultural tapestry. Latin, the Roman language, became the lingua franca of the Western world, influencing numerous modern languages.
Roman architecture and engineering achievements were monumental. They perfected the arch, vault, and dome, constructing enduring structures like the Colosseum, Pantheon, and aqueducts. These engineering marvels not only showcased Roman ingenuity but also served practical purposes, from public entertainment to water supply.
Palestine last event orientationfvgnh .pptxRaedMohamed3
An EFL lesson about the current events in Palestine. It is intended to be for intermediate students who wish to increase their listening skills through a short lesson in power point.
Macroeconomics- Movie Location
This will be used as part of your Personal Professional Portfolio once graded.
Objective:
Prepare a presentation or a paper using research, basic comparative analysis, data organization and application of economic information. You will make an informed assessment of an economic climate outside of the United States to accomplish an entertainment industry objective.
How to Make a Field invisible in Odoo 17Celine George
It is possible to hide or invisible some fields in odoo. Commonly using “invisible” attribute in the field definition to invisible the fields. This slide will show how to make a field invisible in odoo 17.
June 3, 2024 Anti-Semitism Letter Sent to MIT President Kornbluth and MIT Cor...Levi Shapiro
Letter from the Congress of the United States regarding Anti-Semitism sent June 3rd to MIT President Sally Kornbluth, MIT Corp Chair, Mark Gorenberg
Dear Dr. Kornbluth and Mr. Gorenberg,
The US House of Representatives is deeply concerned by ongoing and pervasive acts of antisemitic
harassment and intimidation at the Massachusetts Institute of Technology (MIT). Failing to act decisively to ensure a safe learning environment for all students would be a grave dereliction of your responsibilities as President of MIT and Chair of the MIT Corporation.
This Congress will not stand idly by and allow an environment hostile to Jewish students to persist. The House believes that your institution is in violation of Title VI of the Civil Rights Act, and the inability or
unwillingness to rectify this violation through action requires accountability.
Postsecondary education is a unique opportunity for students to learn and have their ideas and beliefs challenged. However, universities receiving hundreds of millions of federal funds annually have denied
students that opportunity and have been hijacked to become venues for the promotion of terrorism, antisemitic harassment and intimidation, unlawful encampments, and in some cases, assaults and riots.
The House of Representatives will not countenance the use of federal funds to indoctrinate students into hateful, antisemitic, anti-American supporters of terrorism. Investigations into campus antisemitism by the Committee on Education and the Workforce and the Committee on Ways and Means have been expanded into a Congress-wide probe across all relevant jurisdictions to address this national crisis. The undersigned Committees will conduct oversight into the use of federal funds at MIT and its learning environment under authorities granted to each Committee.
• The Committee on Education and the Workforce has been investigating your institution since December 7, 2023. The Committee has broad jurisdiction over postsecondary education, including its compliance with Title VI of the Civil Rights Act, campus safety concerns over disruptions to the learning environment, and the awarding of federal student aid under the Higher Education Act.
• The Committee on Oversight and Accountability is investigating the sources of funding and other support flowing to groups espousing pro-Hamas propaganda and engaged in antisemitic harassment and intimidation of students. The Committee on Oversight and Accountability is the principal oversight committee of the US House of Representatives and has broad authority to investigate “any matter” at “any time” under House Rule X.
• The Committee on Ways and Means has been investigating several universities since November 15, 2023, when the Committee held a hearing entitled From Ivory Towers to Dark Corners: Investigating the Nexus Between Antisemitism, Tax-Exempt Universities, and Terror Financing. The Committee followed the hearing with letters to those institutions on January 10, 202
Synthetic Fiber Construction in lab .pptxPavel ( NSTU)
Synthetic fiber production is a fascinating and complex field that blends chemistry, engineering, and environmental science. By understanding these aspects, students can gain a comprehensive view of synthetic fiber production, its impact on society and the environment, and the potential for future innovations. Synthetic fibers play a crucial role in modern society, impacting various aspects of daily life, industry, and the environment. ynthetic fibers are integral to modern life, offering a range of benefits from cost-effectiveness and versatility to innovative applications and performance characteristics. While they pose environmental challenges, ongoing research and development aim to create more sustainable and eco-friendly alternatives. Understanding the importance of synthetic fibers helps in appreciating their role in the economy, industry, and daily life, while also emphasizing the need for sustainable practices and innovation.
1. Archival Cataloging
using ISAD (G)
by
Fe Angela M. Verzosa
famverzosa@yahoo.com
Seminar-Workshop on Organizing and Digitizing Library Archival Materials:
ISAD (G) and Technology
September 27-28, 2012
Colegio de San Agustin, Bacolod City
2. What are archival collections?
Collections of archival records, manuscripts and
personal papers are distinct groupings of records
defined by format, content and creating agency.
Generically, we will refer to all collections of enduring
value as “archival collections.”
However, it is important to understand the differences
between records, collections and papers as these
differences may manifest during the arrangement,
description and cataloging processes.
Fe Angela M. Verzosa 2
3. Types of archival collections
archival records generally are groups of
documents created by organizations or
institutions that are kept because they have
enduring ‘long-term value’.
“Personal Papers” are collections of
documents created by individuals or families.
“organic collections” refer to groups of
documents or records that grew naturally as
the result of the record creator’s activities.
They include the letters, reports, and other
documents that a person or organization
accumulates and files as they go about their
business
Fe Angela M. Verzosa 3
4. What are ‘manuscript’ collections?
“Collection” generally means an artificial
assemblage of documents accumulated
on the basis of some common
characteristic without regard to the
provenance of those documents.
Oftentimes called “Artificial Collections”
or “Assembled Collections” to refer to
groups of individual documents that were
created by different persons or
organizations, and assembled later from
multiple sources. The documents bear no
organic relationship to each other. E.g.
Single pieces of handwritten documents
Literary Remains
Collections of Events
Records of an organization collected and
brought into the archives or library for
research
5. Arrangement
the most important step in managing an archival or
manuscript collection.
“Arrangement is the process by which a collection of
any size is brought under both intellectual and
physical control.”
“Arrangement is the intellectual and physical
processes and results of analyzing and organizing
documents in accordance with archival principles.”
Effective cataloging and access is possible only if a
collection has been arranged.
Fe Angela M. Verzosa 5
6. Principles in arrangement
Provenance- refers to the individual, group/
office, or organization that created the
records.
Also known as office of origin, or source
Principle of provenance:
~the records of one organization or individual
remain together. They must never be mixed
with the records of another organization or
individual.
Also relates to the chain of custody or ownership of a collection.
Fe Angela M. Verzosa 6
7. Principles in arrangement
Principle of Original order – or Respect de l'ordre
primitif in French, Registratorprinzip in German,
refers to the original order of arrangement
“records are to be maintained in records/archives
repositories in the same scheme of order and with the
same designations they received in the course of the
business of their office of origin and primary use. “
Emphasis is to maintain the “original order”, the way in which
the records were originally organized and filed. If no discernible order,
or it is impossible to re-establish the original order, then use common
sense, ordinary logic, and a basic familiarity with archival
principles to impose a new order. M. Verzosa
Fe Angela 7
9. 5 Levels of Arrangement
Fonds or record group ~ the whole of the records,
regardless of form or medium, organically created
and/or accumulated and used by a particular person,
family, or corporate body in the course of that
creator's activities and functions.
e.g. Papers of J. P. Laurel, Adams Family Papers,
Records of the Board of Trustees of DLSU
Sub-Fonds - Subordinate administrative unit under
the fonds or record group
Series ~the basic unit which refers to a set of
documents resulting from the same function or
activity, or having a common form or relationship
arising from their creation, receipt or use.
e.g. Election Campaign Materials, Land Cases,
Speeches, Diaries, Correspondences, Scrapbooks 9
Fe Angela M. Verzosa
10. 5 Levels of Arrangement
File ~ an organized unit of documents grouped
together either for current use by the creator or in the
process of archival arrangement, because they relate
to the same subject, activity, or transaction. A file is
usually the basic unit within a series.
e.g. Presidential Election 1949, Senatorial Election
1953, Senatorial Election 1957
Item ~ the smallest intellectually indivisible archival
unit, a single document or record
e.g., a letter, memorandum, report, photograph, sound
recording.
Fe Angela M. Verzosa 10
11. 5 Levels of arrangement
Subordinate
administrative unit
under the fonds or Fonds or
record group Record group
Sub-group Sub-group Sub-group
Series Series Series
File Sub-series
Basic unit which refers to a set of
documents resulting from the same Item File
function or activity, or having a
common form or relationship arising item
from their creation, receipt or use. Fe Angela M. Verzosa 11
12. 5 Levels of arrangement
Fonds Board of Trustees
Sub-Fonds Committees Secretariat Advisors
Series Minutes of Correspondence Reports
Meetings
(Sub-series) President/Chancellor
File 1990-1995 Annual reports
Item Letter from
Fe Angela M. Verzosa 2011 12
Pres. Luistro
13. 5 Levels of arrangement
Jose P. Laurel Papers
Pre-Presidential Presidential Senatorial
Circulars
Campaign Speeches and
Correspondence
Material addresses
Incoming letters Outgoing letters
Benigno Aquino Sr.
Letter requesting release of funds, M.31 March 1944
Fe Angela Verzosa 13
14. Proper arrangement
During analysis of records, determine if
“organic”, functional record series exist
(e.g. correspondence, research notes,
project files, organizational reports,
publications, etc.)
Identify arrangement schemes used in the
past : alphabetical, chronological, numeric…
If more than one arrangement scheme,
choose the most logical, most recent, etc.
Fe Angela M. Verzosa 14
15. Series are grouped based on one or more of
the following elements:
physical type of document ~ such as journals,
account books, photographs, clippings
subject matter or function or activity ~ such as
election campaign, legal cases and decisions,
Japanese Reparations, Laurel-Langley Treaty
time frame ~ Presidential Campaign 1949,
Presidential Campaign 1953, Pre-war Records
source – such as Laurel – Recto Correspondence
Series, Bureau of Insular Affairs Files, Supreme
Court Files
Fe Angela M. Verzosa 15
16. What is archival description?
Archival description is “the process of capturing,
collating, analyzing and organizing any information that
serves to identify, manage, locate and interpret the
holdings of an archival institution and explain the
contexts and record systems from which these
holdings were selected” (Definition from the Society of
American Archivists)
Description ~ “the process of establishing intellectual
control over holdings of an archival institution through
preparation of finding aids”
(From: http://www.archives.gov/research/alic/reference/archives-
resources/terminology.html)Angela M. Verzosa
Fe 16
17. Access tools or ‘finding aids’
inventories (description used for archival
records; include preface, introduction, agency
history, scope and content note, administrative
information, colophon, series description,
container listing)
container and folder lists
card catalogs
databases
guides (provide a summary or general
description of the contents of an archival
collection)
calendars (refer to a chronological listing of
documents in a collection)
indexes
registers (description M. Verzosa for personal papers)
Fe Angela used 17
18. Sample Finding Aid
Collection Summary
Title: Thomas Jefferson Papers
Span Dates: 1606-1943
Bulk Dates: (bulk 1775-1826)
ID No.: MSS27748
Creator: Jefferson, Thomas, 1743-1826
Extent: 25,000 items; 225 containers plus 9 oversize; 90 linear feet; 65
microfilm reels
Language: Collection material in English
Repository: Manuscript Division, Library of Congress, Washington, D.C.
Abstract: United States president, vice president, and secretary of state;
diplomat, architect, inventor, planter, and philosopher. Correspondence,
official statements and addresses, including a rough draft of the
Declaration of Independence, plantation and personal accounts,
notebook, fee book, case book, garden book, farm book, calculations of
interest, records of early Virginia laws
and history and other writings on political, legal, educational, and scientific
matters, newspaper clippings, and other papers.
Fe Angela M. Verzosa 18
20. Collecting Data for a Finding Aid
What is the name or title of the collection?
Who created the material and for what
purpose?
What dates does it cover?
How much material is there?
What genres or formats are represented?
How did it come into the repository’s control or
possession?
Who or what was the immediate source of the
acquisition?
Fe Angela M. Verzosa 20
21. Collecting Data for a Finding Aid
Are there restrictions on access or
reproduction?
Has it been assigned a unique identiication
number for tracking within the repository?
What storage location will be used for the
material?
Have any materials been separated for transfer
to other units in your repository?
Fe Angela M. Verzosa 21
22. Developing standards in archival description
In 1993 the International Council on
Archives produced an International
Standard for Archival Description
[ISAD(G)]
The second edition was adopted by
the ICA Committee on Descriptive
Standards at Stockholm, Sweden, 19-
22 September 1999
Published during the XIVth
International Congress on Archives in
Seville, Spain in September 2000.
Fe Angela M. Verzosa 22
23. What is ISAD (G) ?
A standard published by the International
Council on Archives that establishes general
rules for the description of archival materials,
regardless of format, to promote consistent
and sufficient descriptions, and to facilitate
exchange and integration of those
descriptions.
It defines the elements that should be
included in an archival finding aid.
Source: http://www2.archivists.org/glossary/terms/g/general-international-
standard-for-archival-description Fe Angela M. Verzosa 23
24. Aims of ISAD(G)
To define and control the structure of
archive finding aids
To define and control the content of
archive finding aids
Note: This standard provides general
guidance for the preparation of archival
descriptions. It is to be used in conjunction
with existing national standards or as the
basis for the development of national
standards.
Fe Angela M. Verzosa 24
25. Archival description is hierarchical and multi-level
in structure. That is, it must be made up of a
number of levels, and must follow the four rules of
multi-level description.
HIGHEST
Fonds Description of the whole archive
level LEVEL
Descriptions of
Series component parts within
level
the archive
Descriptions of smaller
File component parts within
level the archive
Descriptions of
each
Item
individual record within LOWEST
level
the archive
LEVEL
Fe Angela M. Verzosa 25
27. Define and control the structure…
Rule 1 ~ From General to Specific
“At the fonds level give information for the fonds as a
whole. At the next and subsequent levels give
information for the parts being described. Present the
resulting descriptions in a hierarchical part-to-whole
relationship proceeding from the broadest (fonds) to
the more specific.”
Purpose:
To represent the context and the hierarchical
structure of the fonds and its parts.
Levels of description within finding aids should move
from a general description of the archive as a whole
at the highest level to a specific description of each
individual ‘record’ or ‘item’ at the lowest level of
description.
Fe Angela M. Verzosa 27
28. Define and control the structure…
Rule 2 ~ Information relevant at the level of
description
“Provide only such information as is appropriate to the
level being described.”
Purpose:
To represent accurately the context and content of the
unit of description.
For example, do not provide detailed file content
information if the unit of description is a fonds; do not
provide an administrative history for an entire
department if the creator of a unit of description is a
division or a branch.
Fe Angela M. Verzosa 28
29. Define and control the structure…
Rule 3 ~ Linking of Descriptions
“Link each description to its next higher unit of
description, if applicable, and identify the level of
description.”
Purpose:
To make explicit the position of the unit of description
in the hierarchy.
For example, do not provide detailed file content
information if the unit of description is a fonds; do not
provide an administrative history for an entire
department if the creator of a unit of description is a
division or a branch.
Fe Angela M. Verzosa 29
30. Define and control the structure…
Rule 4 ~ Non-repetition of information
“At the highest appropriate level, give information that
is common to the component parts. Do not repeat
information at a lower level of description that has
already been given at a higher level.”
Purpose:
To avoid redundancy of information in hierarchically
related archival descriptions.
For example, do not provide detailed file content
information if the unit of description is a fonds. Do not
repeat information at the item level that has already
been provided at the collection or series level.
Fe Angela M. Verzosa 30
31. Levels of description
FONDS
LEVEL
FONDS
SERIES
LEVEL SERIES SERIES SERIES
FILE
FILE FILE FILE FILE FILE FILE
LEVEL
ITEM
LEVEL
ITEM ITEM
Fe Angela M. Verzosa 31
32. Multi-level Description: First Level
Describes the entire collection in a very
general way.
Provides overview of the types of material.
Points out significant people and subjects
represented.
Provides provenance and access
information.
May include a biographical sketch or
agency history and a scope and content
note that describes the collection in its
Fe Angela M. Verzosa 32
entirety.
35. Multi-level Description: Second Level
Focuses on groupings of material within the
collection.
Describes each in more detail than done at the
first level.
Highlights more specific material types and
additional individuals and subjects
represented.
May be represented in finding aid by narrative
description of series or subseries within the
whole.
Fe Angela M. Verzosa 35
37. Multi-level Description: Third Level
Each file or possibly
each item, may be
described.
Often takes the form
of a container or
folder list.
These lists explicitly
lay out the intellectual
hierarchy of the
materials
Fe Angela M. Verzosa 37
39. Define and control the content
ISAD(G) names 26
different ‘elements’ that
archivists can use within
their finding aids to record
descriptive information
These data elements are
for use at any level of
description.
Fe Angela M. Verzosa 39
40. ISAD— 26 elements in seven areas:
1. Identity Statement Area (information to identify the
unit of description)
2. Context Area (information about the origin and
custody of the unit of description)
3. Content and Structure Area (information about the
subject matter and arrangement of the unit of
description)
4. Condition of Access and Use Area (information about
the availability of the unit of description)
5. Allied Materials Area (information about materials
having an important relationship to the unit of
description)
6. Note Area (information that cannot be accommodated
in any of the other areas.)
7. Description Control Area (information on how, when
and by whom the archival description was prepared)
Fe Angela M. Verzosa 40
41. At collection level description
Minimum ISAD(G) for collection level are:
Reference Code (country code,
repository code, local repository archive
code, other associated numbers)
Title
Date of Creation of Material
Level of description
Extent
Fe Angela M. Verzosa 41
42. 3.1 Identity statement area
3.1.1 Reference code(s) ID No.: MSS27748
3.1.2 Title Thomas Jefferson Papers
3.1.3 Date(s)
3.1.3.1 Date(s) of creation Span Dates: 1606-1943
of the structure of u/d (bulk 1775-1826)
3.1.3.2 Date(s) of contents
of the unit of description
3.1.3.3 Date of last input
3.1.3.4 Date of last access
3.1.4 Level of description Fonds
3.1.5 Extent of the unit of 25,000 items; 225 containers plus 9
description (quantity, bulk, oversize; 90 linear feet; 65
or size) microfilm reels
Fe Angela M. Verzosa 42
43. 3.1 Identity statement area
3.1.1 Reference code(s) ID No.: MSS27748
3.1.2 Title General Correspondence and
3.1.3 Date(s) Related Material, 1651-1827
3.1.3.1 Date(s) of creation
of the structure of u/d
3.1.3.2 Date(s) of contents 1651-1827
of the unit of description
3.1.3.3 Date of last input
3.1.3.4 Date of last access
3.1.4 Level of description Series
3.1.5 Extent of the unit of 57 microfilm reels
description (quantity, bulk,
or size) Fe Angela M. Verzosa 43
44. 3.1 Identity statement area
3.1.1 Reference code(s) ID No.: MSS27748
3.1.2 Title Undated
3.1.3 Date(s)
3.1.3.1 Date(s) of creation
of the structure of u/d 1651-1827
3.1.3.2 Date(s) of contents
of the unit of description
3.1.3.3 Date of last input
3.1.3.4 Date of last access
3.1.4 Level of description File
3.1.5 Extent of the unit of
description (quantity, bulk, 1 microfilm reel (Reel 56)
or size) Fe Angela M. Verzosa 44
45. 3.2 Context Area
3.2.1 Name of creator Jefferson, Thomas, 1743-1826
3.2.2 Administrative/ United States president, vice
biographical history president, and secretary of state;
diplomat, architect, inventor, planter,
and philosopher.
3.2.3 Archival history History of the Collection
(if acquired directly from [From Index to the Thomas Jefferson
creator, record the info in Papers (Washington, D.C.: 1976), pp.
3.2.4) vii-xvii]
3.2.4 Immediate source Gift and purchase, from various
sources, 1901-2000, and by transfer
of acquisition or
from the United States Department of
transfer State in 1904.
Fe Angela M. Verzosa 45
46. 3.3 Content and Structure Area
3.3.1 Scope and content Correspondence, official statements
and addresses, including a rough
draft of the Declaration of
Independence, plantation and
personal accounts, notebook, fee
book, case book, garden book, farm
book, calculations of interest,
records of early Virginia laws and
history and other writings on
political, legal, educational, and
scientific matters, newspaper
clippings, and other papers.
3.3.2 Appraisal, For permanent preservation.
destruction and
scheduling information
3.3.3 Accruals No accruals expected.
Fe Angela M. Verzosa 46
47. 3.3.1 Scope and Content Element
may include information about any or all of the following:
the function(s), activity(ies), transaction(s), and
process(es) that generated the materials being
described
the documentary form(s) or intellectual
characteristics of the records being described
(e.g. minutes, diaries, reports, account books,
documentaries)
the time period(s) covered by the intellectual
content or subject of the unit being described
geographic area(s) and places to which the
records pertain
subject matter to which the records pertain, such
as topics, events, people, and organizations
Fe Angela M. Verzosa 47
48. 3.3.4 System of Arrangement
Specify the internal structure, order and/or system of
classification of the unit of description
This element must be completed for each level of
description above the file unit level. At the collection
level, this is the arrangement for the Jefferson Papers:
Fe Angela M. Verzosa 48
49. At the series level, this is the
arrangement for the Jefferson Papers:
Fe Angela M. Verzosa 49
50. 3.4. Conditions Of Access
and Use Area
3.4.1 Conditions The Jefferson Papers are
governing access open to research.
3.4.2 Conditions on The status of copyright in the
reproduction unpublished material in the
collection is governed by the US
Copyright Law.
3.4.3 Language/ Collection material in
scripts of material English
3.4.4 Physical To promote preservation of
characteristics and originals, users are required to
use the microfilm edition of the
technical collection as available
requirements
3.4.5 Finding aids
Fe Angela M. Verzosa 50
51. 3.5 Allied Materials Area
3.5.1 Existence and Manuscript Division, Library of
location of originals Congress, Washington, DC, USA
3.5.2 Existence and Series 1-9 in 65 microfilm reels; online
location of copies content is available in the Library of
Congress website
(http://memory.loc.gov/ammem/collecti
ons/jefferson_papers/ )
3.5.3 Related units of See also The Jefferson Papers in the
description University of Virginia Library’s Special
Collections:
http://guides.lib.virginia.edu/TJ
3.5.4 Publication note Boyd, Julian P., et al, eds. The Papers
of Thomas Jefferson. Vols. 1-.
Princeton: Princeton University Press,
1950-
Fe Angela M. Verzosa 51
52. 3.6 Notes Area
3.6.1 Note ~ to provide information that cannot be
accommodated in any of the other areas. E.g
Also known under the title:
Thomas Jefferson Papers at the Library of Congress (Fonds)
Fe Angela M. Verzosa 52
53. 3.6 Notes Area
Consider making Notes about:
Source of a transcribed title, if other than a title
page
Dates of:
Publication or copyright appearing on a literary
manuscript
Delivery of a speech or other presentation
Originals from which a copy was made
Annotations
Acquisition and assembly of bound collections
Accompanying material
Handwritings
Unusual writing implements, writing surfaces, or
bindings Fe Angela M. Verzosa 53
54. 3.7 Description Control Area
3.7.1 Archivist’s Note Arranged and described by
Manuscript Division staff,
Library of Congress
3.7.2 Rules or
Conventions Based on Rules for Archival
Description (RAD)
3.7.3 Date(s) of Finding aid encoded by the
Descriptions Library of Congress
Manuscript Division in 2009
Fe Angela M. Verzosa 54