The training workshop aims to equip participants with skills to establish a records management system, preserve important documents, and handle disaster management. Key topics include records creation, preservation strategies, and the establishment of institutional archives, alongside emergency planning. Scheduled from April 16-18, 2015, at Plaza del Norte Hotel, participants will learn from experts in the field and have to pay a registration fee to attend.

1. Objectives
This training workshop aims to:
1. help participants draft the working
documents needed to establish the
structure (policies and procedures)
of a records management system;
2. help personnel tasked to handle
records and documents, i.e.
personnel and record officers, etc.,
know how to preserve important
documents;
3. introduce the basic concepts and
principles of establishing an
archives for institutions;
4. introduce the basic principles of
disaster management and help
participants prepare emergency
plans for potential disasters.
Topics & sub-topics
Records Management
Records creation & control
Files administration
Classification systems
Making an index/locator to records
Drafting a filing manual
Establishing a subject authority file
Preservation/Conservation Program
Scope & Approaches of Conservation
Causes of damage to records
Preservation strategies
Establishing an Institutional Archives
Developing the mission statement
Establishing archival policies on:
Acquisition/arrangement,
Preservation & storage, Access to
materials, PR & Outreach
Activities
Disaster Management
Types of disasters
General emergency rules
Basic elements of a plan
Risk Assessment
Disaster Response guidelines
Seminar‐Workshop on
Records Management,
Preservation/Conservation
Establishing Archives
and
Disaster Management
April 16‐18, 2015
Plaza del Norte Hotel & Convention
Center
Brgy. 41, Balacad
Laoag City, Ilocos Norte
___________________________________
(This serves as an invitation)
Background and Rationale
The documents and records of an
institution are crucial to the conduct of
business and should be organized,
indexed and stored for easy access
and retrieval.
Which of the vast number of
documents created by an institution
have legal administrative, or research
value to warrant permanent retention
as archives? The establishment of the
institutional archives will ensure
appropriate and permanent care for
records of value, to make them
available for use now and in the
future.
The loss of corporate/ institutional
documents because of disasters
highlights the urgency of preparing
personnel in corporations, LGUs, etc.
so that they get the training and skills
of disaster management for records.
Speakers/Resource Persons:
Salvacion M. Arlante (Professorial
Lecturer, UP SLIS
Fides M. Abad, (Reviewer, UPSLIS;
Consultant, OCCI)
Fe Angela M. Verzosa (Archivist and
Former Library Director, DLSU)

2. IMSI REGISTRATION &
RESERVATION FORM
Name: ___________________________________
Surname
__________________________________________
Given name Middle Initial
Cell phone: _______________________________
Email/s:___________________________________
______________________________________
Institution/Address:_______________________
__________________________________________
___________________________________________
_______________________________________
Position: __________________________________
Office Phone No.__________________________
Fax:____________________________________
Home Address:
____________________________________________
___________________________________________
_______________________________________
Program
of Activities
April 15, 2015
2:00 p.m. + Check-in for Live-in
participants
April 16, 2015
8:00-8:45 Registration
8:45-9:00 Opening Ceremonies
9:30-11:30 Records Management
11:30-1:00 Lunch
1:00-4:30 Workshop
April 17, 2015
8:30-11:30 Preservation & Conservation
11:30-1:00 Lunch
1:00-3:30 Establishing Archives
3:30-4:30 Disaster Management
April 18, 2015
8:30-11:30 Workshop for Archives &
Disaster Plan
11:30-12:00 Closing ceremonies
Registration Fee:
Live-in P6,000.00/
Live- out P4,000.00;
Includes kit, handouts, certificates
[participation & attendance] and
meals/snacks (see details*).
* Live-in fee covers Ap. 15-17 dinner, Ap.
16-18 breakfast/lunch, Ap.16-17 snacks
(a.m./p.m.) & Ap. 18 snacks a.m.;
* Live-out fee covers Ap.16-18 lunch,
Ap.16-17 snacks (a.m./p.m.) & Ap. 18
snacks a.m.
To ensure participation, interested
parties must pay rrreeessseeerrrvvvaaatttiiiooonnn fffeeeeee of
P1,500.00 (non-refundable, deductible
from seminar fee) on or before March
16, 2015.
Payments: Deposit to the account of
InfoManagement Specialists, Inc.,
PNB account number: 575180900012
NOTE: An amount of P100. is added to
registration fee if paid in check issued
outside Metro Manila.
Reproduce, fill out & send copy of
IMSI Registration & Reservation Form to:
Rose Rosali (email: rgrosali2@gmail.com)
Prudenciana Cruz (prudenciana.cruz@yahoo.com)
Fides Abad (email: fides.abad@gmail.com)
Seminar Fees