lecture presented at the Seminar-Workshop on the theme “Organizing and Digitizing Library Archival Materials: ISAD (G) and Technology” organized by the Philippine Librarians Association, Inc. – Western Visayas Region Librarians Council (PLAI-WVRLC) in coordination with the National Committee for Libraries and Information Services – National Commission for Culture and The Arts (NCLIS-NCCA) held at the Colegio de San Agustin—Bacolod, Bacolod City, 27 September 2012.
A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
Introduction to arrangement and description (feb 4&5, 2012)Amanda Hill
Slide presented at the 'Introduction to Arrangement and Description' workshop at the University of Guelph on February 4 and 5, 2012. They include an overview of key elements of the Rules for Archival Description and an introduction to creating descriptions for the new Archeion service.
This presentation was done as part of an examination into the process of weeding in a library. Weeding as we describe is an essential part of any Collection Management policy and is useful not only for the library, but the patrons.
lecture presented by Fe Angela M. Verzosa at the AKLATAN 2016:
a regional conference on the Art of Librarianship held at Centennial Hall, Malolos Resort Club Royale, Malolos, Bulacan, on 31 August 2016
presented at PAARL's Summer Conference on
Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10
A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
Introduction to arrangement and description (feb 4&5, 2012)Amanda Hill
Slide presented at the 'Introduction to Arrangement and Description' workshop at the University of Guelph on February 4 and 5, 2012. They include an overview of key elements of the Rules for Archival Description and an introduction to creating descriptions for the new Archeion service.
This presentation was done as part of an examination into the process of weeding in a library. Weeding as we describe is an essential part of any Collection Management policy and is useful not only for the library, but the patrons.
lecture presented by Fe Angela M. Verzosa at the AKLATAN 2016:
a regional conference on the Art of Librarianship held at Centennial Hall, Malolos Resort Club Royale, Malolos, Bulacan, on 31 August 2016
presented at PAARL's Summer Conference on
Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10
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This presentation shows the different risks and solutions an archivist can do to maintain his archives. It can help both librarians and archivist in caring for their preserved materials.
sample syllabus in Organization of Information Sources IICynthia Narra
Computer application to libraries, principles and technologies used in libraries and information centers to store and retrieve information in print and other formats. it offers a basic knowledge of information handling and processing.
lecture presented at the Seminar-Workshop on the theme “Organizing and Digitizing Library Archival Materials: ISAD (G) and Technology” organized by the Philippine Librarians Association, Inc. – Western Visayas Region Librarians Council (PLAI-WVRLC) in coordination with the National Committee for Libraries and Information Services – National Commission for Culture and The Arts (NCLIS-NCCA) held at the Colegio de San Agustin—Bacolod, Bacolod City, 27 September 2012.
Get expert advice on making a killer conference presentation at MW2015 and beyond! Check out the new webinar on making your presentations more accessible and meaningful for all audiences by Ting Siu.
See full Webinar: http://mwconf.com/AccessiblePresentationMW2015
lecture conducted for the Department of Health personnel during a 5-day seminar organized by the Society of Philippine Health History, Inc. on “Basic Library Management” at Kimberly Hotel, Pedro Gil, Ermita, Manila, Philippines (2004 Oct 8)
Disaster Management in Libraries: Response and Recovery Operations for Water...Fe Angela Verzosa
Presented by Fe Angela M. Verzosa at PAARL's Lecture-Forum on the occasion of the 2009 National Book Week, held on November 24, 2009, at the National Library of the Philippines Auditorium, Manila
This presentation shows the different risks and solutions an archivist can do to maintain his archives. It can help both librarians and archivist in caring for their preserved materials.
sample syllabus in Organization of Information Sources IICynthia Narra
Computer application to libraries, principles and technologies used in libraries and information centers to store and retrieve information in print and other formats. it offers a basic knowledge of information handling and processing.
lecture presented at the Seminar-Workshop on the theme “Organizing and Digitizing Library Archival Materials: ISAD (G) and Technology” organized by the Philippine Librarians Association, Inc. – Western Visayas Region Librarians Council (PLAI-WVRLC) in coordination with the National Committee for Libraries and Information Services – National Commission for Culture and The Arts (NCLIS-NCCA) held at the Colegio de San Agustin—Bacolod, Bacolod City, 27 September 2012.
Get expert advice on making a killer conference presentation at MW2015 and beyond! Check out the new webinar on making your presentations more accessible and meaningful for all audiences by Ting Siu.
See full Webinar: http://mwconf.com/AccessiblePresentationMW2015
The great challenge to museum architecture lies in providing for the often conflicting uses of the building. On one hand, the important objects in the collection must be preserved, and preservation often requires very specific environments. On the other hand, museums make parts of their collection available to the public, so the environment must be comfortable for people, enabling their movement through the space and providing for their safety.
Architecture is the art of spaces. The human feelings were influenced by architectural
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certain feeling or memory of a historical event. This dissertation focuses on the
influence of architectural space over period of times.
A theoretical as well as practical key issue in the design of museum and galleries is how
the layout of space interacts with displays to create a specific effect, express the intended
message to visitors. This dissertation aims to capture and represent the history of
mankind’s understanding of space in the design of an architectural building.
The Museum possesses the largest collection of the world famous Gandhara Sculptures after Lahore. There is also a well appointed library in the Museum, which meets the needs of the scholars and students through its stock of 4600 books and references of arts and allied subjects.
This is a power point intended to allow groups to talk about space considerations when building or changing their museum building. It is only an orientation and not a complete one but gets staff to understand that architectural space planning is really a common sense narrative that they can accomplish with the aid of a sympathetic architect.
Museum Case Studies
http://en.wikipedia.org/wiki/Museum
A museum is an institution that cares for (conserves) a collection of artifacts and other objects of scientific, artistic, cultural, or historical importance and makes them available for public viewing through exhibits that may be permanent or temporary.[1] Most large museums are located in major cities throughout the world and more local ones exist in smaller cities, towns and even the countryside. Museums have varying aims, ranging from serving researchers and specialists to serving the general public. The continuing acceleration in the digitization of information, combined with the increasing capacity of digital information storage, is causing the traditional model of museums (i.e. as static "collections of collections" of three-dimensional specimens and artifacts) to expand to include virtual exhibits and high-resolution images of their collections for perusal, study, and exploration from any place with Internet.[citation needed] The city with the largest number of museums is Mexico City with over 128 museums. According to The World Museum Community, there are more than 55,000 museums in 202 countries.[2]
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Abstract
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The term, unique and distinctive collection, therefore, is not applied merely to rename what was formerly classified as Special Collections materials. The use of this concept signifies a strategic shift in the definition and in the role of some of the most important research collections within the university and research sector, a shift which also provides the rationale for increased investment, innovation and an expanded role for the libraries in community engagement, and in the development of sustainable research support infrastructures within the university.
This paper will examine the current context of UDCs, their role nationally and the potential opportunities that exist for holding institutions within the particular context of the research environment in Ireland. It will examine the opportunity for innovative practice and staff development in maximising the potential of these collections, and the potential for national collaboration in collection building, planning and collaboration. In addition, this paper will explore the ways in which UDC’s provide a new paradigm of strategic challenges for research libraries and universities which will require investment in resources and expertise should we wish to effectively support the institutional mission, and nurture leadership that is required to ensure that these significant source collections continue to thrive into the future.
"
Biography
"Crónán Ó Doibhlin is the Head of Research Head of Research Collections & Communications at UCC Library, where he is a member of UCC Library’s Senior Management Team and the Information Services Management Team at UCC. His current core responsibilities relate to leading the development, organisation and management of Special Collections and Archives at UCC, the development of Digital Projects, Institutional Repository services, Exhibitions, and Communications including External Relations, and supporting the University Librarian in his work with the Alumni Development Office, and Collection Acquisition.
He has also represented UCC Library on a number of national committees including CONUL Committees for Collaborative Storage and Collection Management, and currently serves on the CONUL Digital Services and Infrastructure Sub-Committee.
"
Daniel Wilksch, Coordinator, Digital Projects, Public Record Office Victoria (PROV), discusses the digital strategy of the PROV and the ways they have made their existing collections into new and exciting online exhibitions to excite and engage users. Daniel will discuss balancing the need for presenting curated records and stories with attention to whole-of-collection data, and how the PROV have become world renown for their web architecture and online strategy
An Introduction to the Biodiversity Heritage LibraryMartin Kalfatovic
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Archival resources in libraries: significance, sources and set-ups
1. Archival resources in libraries:
significance, sources and set-ups
by Fe Angela Verzosa
Seminar-Workshop on Organizing and Digitizing Library Archival Materials:
ISAD (G) and Technology
September 27-28, 2012
Colegio de San Agustin, Bacolod City
What do we talk about today?
•What archival resources may be
found in libraries?
•What are possible sources of
archival collections in libraries?
•What is the organizational set-up
of the archives in libraries?
•What provisions are ideal for
their organization, physical
housing, care and maintenance?
1
2. Focus
• By the end of this
presentation, you will have
a better understanding of
the importance of archival
collections in libraries…
the basics of organizing,
housing, caring and
maintaining archives in
libraries…
and cataloging archival
collections via the ISAD (G)
Historically, archives are considered as places where old
documents, important papers, photos, and memorabilias have
been kept safe from destruction.
2
3. US National Archives, Washington D.C.
UK Archives at Kew, London
Archivo de Indias, Sevilla
Vatican archives
3
4. The New York
Public Library
Libraries hold archival collections
– the papers of individuals and
families, the records of
organizations, and consciously
assembled collections of unique
and unpublished material.
Morgan Library Museum
(Manhattan, New York)
Among its priceless collections are
medieval artworks, 3 copies of the
Gutenberg 1455 Bible, authors'
original literary and historical
The Morgan's collection of music
manuscripts, such as some by Sir
manuscripts is unequaled in the
Walter Scott, Henry Thoreau and
US, with handwritten works by such
Honoré de Balzac, George
great composers as Bach, Brahms,
Washington, Thomas Jefferson and
Mozart, Schubert, etc.
Abraham Lincoln.
4
6. Archival collections contain a wide
variety of primary source material, not
only paper documents – such as
correspondence, manuscripts, and
diaries – but also photographs, sound
recordings, films, videotapes, artifacts,
and electronic records.
6
7. Duke University Archives display
Purdue Univ Archives display
Smithsonian Institution display
Univ of Central Florida Libraries
Marywood University Archives
7
9. The old library building now called
the Rizal Library Special Collections
9
10. The Special Collections and
Archives division has…
• Ateneo Library of Women’s Writing
(ALIWW)
• American Historical Collection (AHC)
• Pardo de Tavera Special Collection
Archives
• Theses and dissertations
10
12. Includes personal papers and book collections
donated by the DLSU faculty and alumni
Includes:
•Tanada Papers
•Francisco Ortigas Collection
•Jose Diokno Collection
•Jose Javier Reyes Collection
•Local Oral History
12
13. De La Salle University Archives
Entrance to the De La Salle University Archives
13
15. De La Salle University Archives Special Collections
A peak inside the mobile shelf
15
16. De La Salle University Archives Theses and CDs on display
16
17. Memorabilia Display at De La Salle University Archives
Felipe Liao Numismatic Collection at the DLSU Archives
17
18. Daniel R. Tantoco Jr. Collection of Museum Artifacts at DLSU Archives
18
19. De La Salle University Archives Records Room
De La Salle University Archives Reading Room
19
20. Overview
• Archives usually consist of unique
items, and unlike Libraries, cannot take
advantage of standardized organization.
• Archives preserve records of enduring
value; these may be organizational or
personal records. They are not
necessarily old, and may come in
different formats.
• Unlike libraries, archival materials are
arranged and described in groups.
What are archival collections?
• generally are groups of documents created
by organizations or institutions
• or groups of ‘records’ that are kept because
they have ‘long-term value’
• “organic collections” refer to groups of
documents or records that grew naturally as
the result of the record creator’s activities.
They include the letters, reports, and other
documents that a person or organization
accumulates and files as they go about their
business.
20
21. What are manuscript collections?
• “Personal Papers” are collections of
documents created by individuals or families.
• “Artificial Collections” or “Assembled
Collections” refer to groups of individual
documents that were created by different
persons or organizations, and assembled later
from multiple sources. The documents bear
no organic relationship to each other.
21
22. MANUSCRIPTS COLLECTIONS
Single pieces of hand-
written documents
Personal Papers
Literary Remains
Collections of Events
Records of an organization
collected and brought into
the archives or library for
research
22
23. Examples of archival materials?
•letters, reports, memorandums, minutes, notes, telegrams
• photographic prints, photographic negatives, slides, motion picture film
• microfilm, microfiche
• phonograph records, sound recordings on reel-to-reel or cassette
tapes, digital sound recordings
• video recordings on VHS, Beta, or other formats
• punch cards, automated data on magnetic tape, and any type of
material contained on floppy disks, compact disks, and DVDs
Differences between archival and library materials
Category Libraries Archives
Nature published unpublished
discrete items groups of related items
available elsewhere unique
Method of receipt selected as single appraised in aggregates
items
Arrangement predetermined sub- provenance and original
ject classification order
Level of description individual items aggregate (record group
or series)
Descriptive media card catalog, OPAC inventories, guides
Access open stacks closed stacks
23
24. archival collection program
•solicitation of historical materials in all
formats: textual, pictorial, cartographic,
electronic, etc.
•direct administrative transfer by means of an
active records management program
•loan or purchase or exchange
Potential Donors
ni fac
m stu ulty
alu nds s
e e admdents
fri oye in i
l str
e mp ato
rs
24
25. Archival Collecting
• develop a written collection policy
• survey present documentation by
office or by period in the history of
the college
• plan out development/improvement
of the documentation areas
• contact offices/depts/individuals
• select the materials for the archives
collection
Steps in beginning an archives
develop an archives policy
secure approval of highest authority
gather/acquire appropriate materials
gain legal control
establish intellectual control
establish physical control
make archival materials available for
use
25
26. Organizational Structure
• autonomy
• authority over archival
acquisition, description, and
disposition
• allocation of budget
• administrative supervision
and control over staff
Archival personnel
enthusiasm in archival work
commitment to the job
qualities (organized, neat,
methodical)
ability to take directions
knowledgeability on the
institution and its community
training/education in archival
studies
experience
26
27. What Archivists Do
• Identify/appraise
• Acquire
• Arrange and describe
• Preserve
• Make Available
.... If there’s time,
Promote, or
reach out
Processing
Appraisal: determining its value
Accessioning: documenting the
acquisition
Arrangement: organizing the materials
Description: creating finding aids
Preservation: care and handling
27
28. Appraising record values
Evidentiary
Informational
Intrinsic –
for cultural, historical,
or monetary reasons
I
n
t
Principles in arrangement
Provenance- is a fundamental principle,
referring to the individual, group/office, or
organization that created the records.
Also known as office of origin, or source
Principle of provenance:
records of different provenance should be
separated. e.g. :
Office of the President/ Board of Directors
HR Department
Comptroller’s Office
28
29. Principles in arrangement
Principle of Original order – or Respect de
l'ordre primitif in French, Registratorprinzip
in German, referring to original order of
arrangement
Emphasis was on establishing the authenticity and
integrity of the record as evidence.
“records are to be maintained in records/archives
repositories in the same scheme of order and with the
same designations they received in the course of the
business of their office of origin and primary use. “
What if no discernible order exists?
Archival collections can
range in size from a single
document to hundreds of
boxes and are described by
catalog records, which provide
a summary description of an
entire collection, and more
detailed guides, called finding
aids.
29
31. Creating a website
• Describe the Archives
• Open access to selected collections in the
Archives via digitization
• Provide finding aids, databases, indexes
• Advertise activities
• Provide answers to FAQs
• Highlight useful links
31
32. Digitization – principal reasons
• For enhanced access Not for
to improve services by
facilitating retrieval • space-saving
• To reduce handling because originals may
and use of fragile or require off-site storage
heavily used originals,
thereby reducing risk • cost-reduction
of loss/damage/ because digitization is
misuse a costly program
• For securing back-up • preservation
copies because originals are
retained.
Space considerations
space for work, stack room,
and reading room
free from flooding,
dampness, and extreme
temperatures
free from uncontrolled
lighting conditions
security-safe, sheltered but
accessible
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33. places where archives are stored
Ideal storage conditions and
practical alternatives
• Ideal storage: climate
and humidity controlled
environment in acid-free
boxes and file folders
• Practical alternatives:
– acid-free folders in filing
cabinets
– acid-free folders in acid-
free record storage
cartons
– acid-free folders in acid-
free manuscript boxes
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34. FACILITIES & EQUIPMENT
FIREPROOFING ULTRAVIOLET
AIRCONDITIONING FILTER SCREENS
HUMIDITY CONTROL HEAVY CURTAINS
SMOKE and HEAT ACID-FREE BOXES
DETECTORS ACID-FREE
DOUBLE LOCKS FOLDERS
SECURITY ALARM RUST-FREE
SUPPLIES
COMMON HAZARDS
• temperature • PEOPLE
• humidity using ink/pens
• light using adhesives
• insects and rodents laminating
• fungi, mold, mildew folding, tearing
• acid spilling food/drink
• fire bending, tracing
• water stealing/mutilating
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35. Questions ?
famverzosa@yahoo.com
Workshop Exercise 1
The purpose of this exercise is to be
able to distinguish the different kinds
of archival and manuscript collections.
From the slides presented, give
specific examples of the following:
Organic collections
Artificial collections
Manuscript collections
Archival collections
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36. Workshop Exercise 2
The purpose of this exercise is to be
able to develop a special collection of
archival materials. Prepare an Archival
Collection Program and identify the
manner by which you intend to acquire
the target collection/s (i.e. solicitation,
transfer, exchange, purchase, loan).
36