The document explores the role and responsibilities of archivists, who are tasked with acquiring, arranging, and preserving archival materials. It outlines the diverse tasks they perform in various settings, including universities, local governments, and businesses, emphasizing the importance of skills such as attention to detail, communication, and research. Additionally, it offers insights into the personal experiences of the author within the archival profession, highlighting the opportunities and challenges faced by archivists.

1. “Being an archivist:
fun and nurturing
experience”
By Fe Angela M. Verzosa
3rd National Congress of Special Libraries of the Philippines with the theme "The Modern Strategist:
Accelerating the Career Path of an Information Professional” October 24-25, 2013 at Hotel H20 - Manila

2. What’s an archivist?
One who works in an Archives…
One who does archival work…
One who works on archival materials…

3. Sometimes, also known as (but
not really)
Record Keeper
Records Manager
Records Custodian
Manuscript Curator
Manuscript Custodian
Clue-seekers (detectives)

4. What is an archives?
Archives" is one of those words
that can be either singular or
plural, though it is relatively
common to drop the "s" when
referring to the singular.
 "Archives" can refer to a
collection of archival materials, or
the facility in which the materials
are stored, or
the organization that collects and
maintains them.

5. Archives
are the non-current records of
individuals, groups, institutions,
and governments that contain
information of enduring value
and selected for permanent
preservation
Include unpublished letters,
diaries, and other manuscripts
photographs, films, video and
sound recordings, maps and
plans, computer tapes and
similar electronic records, and
video and optical disks

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In 1967…
My job position ~
Temporary Historiographer
Qualifications ~
 background in history
writing and research skills
no previous training –
nothing to unlearn

7. For 2 years (1967-1969)
What I did:
• Learned to process Quezon
Presidential Papers (sort, classify,
arrange)
• Prepared a descriptive finding
aid and index
• Learned to decode, translate,
decipher, make true copies
• Trained in microfilming using
planetary camera and 35mm
films

8. For 2 years (1967-1969)
What I enjoyed:
• Working on the floor as I sorted out the
manuscripts
• Brushing on my Spanish language skill
• Communicating with the ghosts inside
the Filipiniana Reading Room
• Assisting renowned scholars like Prof.
Theodore Friend, David Sturtevant, Ben
Kerkvliet, and others

9. Then in 1969-1971
 Organized the microfilm section of the UP Diliman Main Library, trained staff to
microfilming work, and serviced the microfilm collections of the Library.
 Organized, arranged and described the papers of Carlos P. Romulo, and other
personal papers and private manuscript collections at the Rare Books and
Manuscript collection of the Library.
 Organized, arranged, and microfilmed the Hukbalahap records of the Court of
Appeals in Manila City Hall, and other radical collections.

10. In 1972-1973
Organized, arranged and described the UP Diliman Library manuscript
collections, such as the papers of UP President Carlos P. Romulo, the
Faustino Aguilar Literary Collection, Jorge Bocobo Papers, and the court
records of Amado Hernandez.
Organized and arranged the presidential papers of the late Carlos P.
Garcia at his residence in Bohol Avenue, and facilitated their transfer to the
National Library.

11. For 3 years (1969-1972)
What I enjoyed:
• Job rotation – a balancing act as head of the Microfilm
Section, manuscript curator at the Rare Books & Mss
Room, and cataloger of microfilmed collections
• Enrolling in MLS units free
• Taking the Civil Service
Exam for Librarian, and
• Working independently
on project basis

12. At Ateneo’s Rizal
Library in 1974-1975
Took over the
Microform
Section as
microform
librarian
expanded the
collection to
include the
Theses
Microfiche
Project and the
ERIC Collection

14. With Judge Jose D. Ingles
and granddaughter Jojo Laurel
With Chief Justice Roberto Concepcion, Senator Sotero Laurel and family

15. The Presidential Papers of Elpidio Quirino at
the Filipinas Heritage Library, Makati City
The FHL has digitized
110,000 pages out of
the 200,000+ in 130
boxes of the presidential
papers of former
President Elpidio
Quirino.
This prestigious collection of over 200,000 pages, a historical and scholarly
treasure, was originally housed at the Syquia Mansion in Vigan. In 1977, I
facilitated their transfer from Vigan to the Ayala Foundation Library, where I
organized, arranged and described them, in time for inclusion in my thesis
on Presidential Papers, submitted for my Master’s in Library Science in
1978.

16. What archivists do
Archivists perform a wide variety of tasks:
acquire, select, store and provide access to materials
(that may come in the form of written documents, maps,
photographs, films, memorabilia, etc) by providing
description and finding aids to these collections…
assist users in using the collections; answer inquiries, give
talks to groups, mount exhibitions, and publish…
plan and organize systems and procedures for the
safekeeping of records and valuable documents to keep
them secure, well-maintained, and preserved for
posterity.

17. What archivists do
The time archivists spend on these activities varies
depending on where they work.
In local government offices, archivists work with a variety of
local records (local/oral histories).
Those who work in the national libraries often look after
literary Manuscripts collections or Personal Papers.
University archivists may manage university records, or look
after collections that belong to the institution’s illustrious
alumni or faculty, and those relating to specific subjects.
In businesses, archivists look after records about company
history and product development.

18. What archivists do
Some archivists specialize in the acquisition,
management, description, and preservation of
photographic or audiovisual materials or electronic
records.
Other aspects of the job may include records
management, digitization, public outreach, writing, and
teaching or mentoring.
Archivists may keep records for local governments,
educational institutions, business companies, churches,
religious organizations, family estates, courts, hospitals,
or charities.

19. What archivists do
Archivists record and catalogue each document,
identify those that need repairing, and select the
best way to store them.
They also decide which documents to keep for their historical value
and which to discard.

21. In 1988
Initially, I was hired to work on the Aurelio Calderon Papers for
6 months, and to do a study-proposal on the establishment of
a university archives for DLSU. Then I drew up and took charge
of the implementation of the institutional archival program.

22. From 1989 to 2006
 Directed all archival operations.
 Managed a regular staff of three assistant librarians
and four library clerks.
 Conducted regular training courses on archives and records
management both within the university, the DLSU System and
consortium member-schools.
 Established a separate Special Collections under the management of
the University Archives in 1989. and expanded the Special
Collections to include the collections of: Felipe Liao (Numismatic
Collection), Daniel Tantoco (Earthenware Collection), Lorenzo M.
Taňada, Francisco Ortigas, Jr., Local and Oral History Collection, and
the Faculty Collections of Aurelio Calderon, Isagani R.Cruz, Emerita
Quito, Wilfrido Villacorta, Andrew Gonzalez, FSC, Marcelino
Foronda, Efren Abueg, Clodualdo del Mundo, Roberto Salazar,
Tereso Tullao, Jr., etc.
 Embarked on the digitization of the university theses and
dissertations, the Lorenzo Tanada Papers, rare Filipiniana materials,
and other special collections.

23. …and publish or perish…!
Publications of the De La Salle University Archives

24. Finding Aids

25. DLSU Diary

26. Entrance to the De La Salle University Archives

27. De La Salle University Archives Reading Room

29. Selected archival materials on display at DLSU Archives

30. Felipe Liao Numismatic Collection at the DLSU Archives

31. Daniel R. Tantoco Jr. Collection of Museum Artifacts at DLSU Archives

32. Memorabilia Display at De La Salle University Archives

33. De La Salle University Archives La Salliana Collection

34. De La Salle University Archives Theses and CDs on display

36. De La Salle University Archives Special Collections

37. A peak inside the mobile shelf

38. De La Salle University Archives Publications

39. De La Salle University Archives Processing Area

40. My Archives team

41. As a DLSU ranked faculty, I was active as a Board
director of the Faculty Association, contributing my
skill and expertise in negotiating for a new Faculty
Manual (1993 and (2002) as a member of the Technical
Panel for its Revision. I was the first faculty to be
promoted to the highest rank for non-teaching faculty
~ as Associate Professor, Rank 3-5 in 2003.
Archivists who work in the academe are usually tenured members of the faculty.

42. Publications
Among her published articles are:
•“The Japanese Reparation Papers on Microfilm,” (in Southeast Asia Microfilms
Newsletter 17: 1-8, July 1979)
•“Archiving the Presidents’ Papers,” (in Philippine Panorama 22, no. 37: 7, 26, Sept.
12, 1993)
•“Developing an Archival Curriculum,” (in Tanglaw 2, no. 2: 51-56, January 1994)
•“Building environments for library and archival collections,” (PAARL Bulletin 1, no.
1: 27-35, 1997).
•Among the in-house publications and books she has authored/co-edited/compiled
are the following: Filipiniana on Microfilms (1971), Andrew B. Gonzalez, FSC: a
Bibliography of his Writings, 1960-1990 (1990), As Others Saw Us: a Chronicle of
the Works of the Brothers of the Christian Schools (1990), Faculty Publications
and Other Writings (1991), and DLSU Chronicle, 1993-1994 (1994).
•Her recent paper on “Library Automation And Its Impact On Strategic Planning
For Academic Libraries” appeared as an electronic publication of Asian Libraries, a
quarterly publication of MCB University Press (1997). Other articles appeared in
the Asia Library News, namely: “Occupational Safety and Health Concerns in
Library Work Places”, and “The State of the Filipiniana Collections at DLSU
Library”.

43. Is it fun…?
a nurturing experience?
What Archivists Do…
Identify/appraise
Acquire/select
Arrange and describe
Preserve
Make Available
....
If there’s time,
Promote, or
reach out

44. Outreach activities
exhibits
tours, open house, visits
brochures, flyers, leaflets, etc.
seminars or workshops
books, other major publications
any activity demonstrating the value
and diversity of archival collections

45. Personal Qualities and
Skills
methodical and pay attention to detail.
communication skills to interact with different kinds of people,
to advise the public and to give lectures
research skills are important in this work as you need to find
out about the background of materials.
background in history is useful as is good literary skills (writing)
comfortable with new technology
Work independently and without much supervision (can work
in dirty conditions and carry heavy volumes)
Discerning ~ be aware that some documents are confidential.

46. Opportunities
Undergraduate degree necessary, preferably in relevant
discipline or field of study; graduate degree is desirable….
no upper age limit for entry to this occupation
 mature entrants with relevant skills and experience, such as
that gained in library or information profession, have a fair
chance of entry
salary and benefits depend on financial capacity of
employing institution, and on how they value archival work,
and appreciate your qualifications, skills and experience
Welcome to a rare breed of professionals…

47. Unsolicited advice to
potential archivists…
 Take on the challenges as they come; just
believe you can do it, motivate yourself
 Be a lifelong learner; don’t stop learning; there
are so many things in an archivist’s job that are
not taught in school; you learn on the job
 There are no hard and fast rules; the only
archivist’s motto to go by ~ “create order from
chaos”
 Do the best with what you have ~ there’s no
such thing as a perfect workplace

48. famverzosa@yahoo.com