The document provides an overview of common features and functions in Microsoft Office 2010 applications. It covers how to use Windows Explorer to locate and manage files and folders, launch Office programs, enter and edit text, use dialog boxes and the ribbon interface, apply formatting, and access help. Additional topics include saving files, adding properties, printing, opening existing files, modifying application options, and compressing files. The objectives are to familiarize users with the basic capabilities and shared interfaces across Office 2010 programs.

1. PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2010Common FeaturesUsing the Common Features ofMicrosoft® Office 2010

2. ObjectivesUse Windows Explorer to Locate Files and FoldersLocate and Start a Microsoft Office 2010 ProgramEnter and Edit Text in an Office 2010 Program

3. ObjectivesPerform Commands from a Dialog BoxCreate a Folder, Save a File, and Close a ProgramAdd Document Properties and Print a File

4. ObjectivesOpen an Existing File and Save It with a New NameExplore Options for an ApplicationPerform Commands from the Ribbon

5. ObjectivesApply Formatting in Office ProgramsUse the Microsoft Office 2010 Help SystemCompress Files

6. Use Windows Explorer to Locate Files and FoldersA file is a collection of information stored on a computer under a single name.Every file is stored in either a folder—a container in which you store filesa subfolder—a folder within a folder

7. Use Windows Explorer to Locate Files and FoldersUse Windows Explorer to:Navigate (explore) within the organizing structure of WindowsCreate, save, and find your files and folders

8. Use Windows Explorer to Locate Files and FoldersWindow

9. A rectangular area on the computer screen inwhich programs and content appearLocate and Start a MicrosoftOffice 2010 ProgramMicrosoft Office 2010 includes programs, servers, and services for individuals, small organizations, and large enterprises.A program or application, is a computer’s set of instructions to perform a task, such as word processing or accounting.

10. Locate and Start a MicrosoftOffice 2010 Program The Start MenuLocate and Start a Microsoft Office 2010 Program

11. Enter and Edit Text in an Office 2010 ProgramAll Office 2010 programs require some typed text.Your keyboard is the primary method of entering information into your computer.Techniques to edit—make changes to—text are similar among all Office 2010 programs.

12. Enter and Edit Text in an Office 2010 Program

13. Perform Commands from a Dialog BoxDialog boxIn a dialog box, you make decisions about an individual object or topic.A dialog box also offers a way to adjust a number of settings at one time.

14. Perform Commands from a Dialog Box

15. Create a Folder, Save a File, and Close a ProgramA location is any disk drive, folder, or other place in which you can store files and folders.Where you store your files depends on how and where you use your data.Take time to name your files and folders in a consistent manner.

16. Create a Folder, Save a File, and Close a Program

17. Add Document Propertiesand Print a FileAdding properties to your documents will make them easier to search for in systems such as Microsoft Sharepoint.Use your name, subject, and other keywords in the Document Properties panel.

18. Add Document Propertiesand Print a FileThe process of printing a file is similar in all Office applications.The only differences are in the types of options you can select.Example: A PowerPoint program can print full slides or handouts with small pictures of slides on a page. Word offers other options.

19. Add Document Propertiesand Print a File

20. Open an Existing File and Save It with a New NameOpen command Display the Open dialog boxNavigate to and open existing files from the Open dialog box.Common dialog boxes:OpenSave Save As

21. Open an Existing File and Save It with a New Name

22. Explore Options foran ApplicationEach Office application has an Options dialog box from which you can select:Program settingsOther options and preferences, such as setting preferences for viewing and editing files

23. Explore Options foran Application

24. Perform Commands from the RibbonThe RibbonDisplays across the top of the program windowGroups commands and features logicallyCan be minimized so only tab names appear

25. Perform Commands from the RibbonEach Office program’s Ribbon contains:Tabs GroupsCommands

26. Perform Commands from the RibbonTabs relate to a type of activity,such as laying out a page.Groups, located on tabs, are sets of related commands for specific tasks.Commands, arranged in groups, are instructions to computer programs and display as a button, menu, or box.

27. Perform Commands from the Ribbon

28. Apply Formatting in Office ProgramsFormatting is the process of establishing the overall appearance of text, graphics, and pages in an Office file.

29. Apply Formatting in Office Programs

30. Use the Microsoft Office 2010 Help SystemThe Help feature provides information about all the program’s features.

31. Compress FilesA compressed file is a file that has been reduced in size.Compressed files Take less storage spaceTransferred to other computers faster Make sharing files easier by combining a group of files into one compressed file

32. Compress Files

33. Covered ObjectivesUse Windows Explorer to Locate Files and FoldersLocate and Start a Microsoft Office 2010 ProgramEnter and Edit Text in an Office 2010 Program

34. Covered ObjectivesPerform Commands from a Dialog BoxCreate a Folder, Save a File, and Close a ProgramAdd Document Properties and Print a File

35. Covered ObjectivesOpen an Existing File and Save It with a New NameExplore Options for an ApplicationPerform Commands from the Ribbon

36. Covered ObjectivesApply Formatting in Office ProgramsUse the Microsoft Office 2010 Help SystemCompress Files

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