PowerPoint allows users to create presentations with text, graphics, and multimedia. It is important to plan presentations by determining the message, audience, and materials. PowerPoint has different views for editing, organizing slides, and viewing presentations. Design themes can be applied to format text and backgrounds. Presentations can be printed or shared in various formats.

1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Creating A Presentation in PowerPoint 2007

2. Define presentation software Plan an effective presentation Examine the PowerPoint window Enter slide text Add a new slide Objectives

3. Apply a design theme Compare presentation views Print a PowerPoint presentation Objectives Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

4. Defining Presentation Software Presentation software is a computer program used to organize and present information Presentation software allows you to communicate your ideas effectively Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

5. Defining Presentation Software Use PowerPoint to present information in a variety of ways On-screen presentations Notes Audience handouts Online meetings Outline pages Overheads Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

6. Defining Presentation Software With PowerPoint you create slides that contain Text Illustrations Photographs Clip art Charts SmartArt Even sounds and movies Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

7. A Typical Slide Clip art SmartArt graphic Bulleted text Slide title Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

8. Defining Presentation Software With PowerPoint you can Enter and edit text easily Change the appearance of graphics Collaborate online with colleagues E-mail a presentation as an attachment Incorporate information from other sources Excel Word Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

9. Planning an Effective Presentation Using PowerPoint themes, you can use a design and enter your text immediately You can go back and tailor your presentation based on the needs of the audience Planning is a critical part of creating a presentation Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

10. Planning an Effective Presentation Planning includes: Determining and outline the message you want to communicate Verifying the audience and the delivery location Determining the type of output Determining the design Deciding on additional materials needed Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

11. Planning an Effective Presentation Additional materials needed may include Speaker notes Audience handouts Handouts can include 1, 2, 3, 4, 6, or 9 slides per page Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

12. Typical Speaker Notes While this slide is presented, the speaker can refer to notes on a printed handout that no one else will see Notes Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

13. Typical Handouts Handouts provide lines for audience to take their own notes Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

14. Planning an Effective Presentation When planning a presentation, keep in mind copyright laws Intellectual property is any idea or creation of the human mind Copyright law is a type of intellectual property law that protects works of authorship Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

15. Planning an Effective Presentation Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner Unauthorized use of protected work is known as copyright infringement , and can lead to legal action Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

16. Examining the PowerPoint Window PowerPoint opens in Normal view (the default view) Normal view is the primary view for writing, editing and designing your presentation Normal view is divided into three panes Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

17. Normal View Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Slides and Outline tabs Slide pane Notes pane

18. Normal View The Ribbon organizes all of PowerPoint’s primary commands Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Office Button Quick Access Toolbar Ribbon

19. Normal View Each set of primary commands is identified by a tab Commands are further arranged into groups based on their function Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

20. Normal View Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Groups Tabs

21. Normal View The Outline tab displays the text of your presentation in the form of an outline The Slides tab displays the slides of your presentation as small images, called thumbnails Creating a Presentation in PowerPoint 2007

22. Normal View Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Slides tab Outline tab Thumbnail

23. Normal View The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Quick Access Toolbar Click to add or remove buttons to the toolbar

24. Normal View The status bar , located at the bottom of the PowerPoint window, shows messages about what you are doing and seeing in PowerPoint which slide you are viewing the design theme applied Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Left side of status bar

25. Normal View The status bar displays Zoom slider controls, Fit slide to current window button View Shortcuts Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Fit slide to current window button Zoom slider View shortcuts

26. Entering Slide Text A new presentation starts with one blank title slide which has two text placeholders Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Title text placeholder Subtitle text placeholder

27. Entering Slide Text Click in placeholder to type text Placeholder becomes a text object An object is any item that can be modified Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Text entered in placeholder

28. Entering Slide Text When you click inside a placeholder, the insertion point appears Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Insertion point Selection box Indicates that text placeholder is selected and can accept text

29. Entering Slide Text The AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text object Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition AutoFit Options button

30. Adding a New Slide It is easy to add a new slide to your presentation You can choose among nine slide layouts A slide layout contains text and object placeholders that are arranged in a specific way on the slide Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

31. Adding a New Slide You can modify an existing slide layout or create a brand new, custom slide layout When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

32. Adding a New Slide A content placeholder can be used to insert text or objects such as clip art, tables, or charts To change a slide layout, click the Layout button in the Slides group Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

33. Adding a New Slide Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Content placeholder Picture Clip art Movie or video clip Table Graph chart SmartArt graphic

34. Adding a New Slide To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter] Press [Tab] to create a second-level bullet Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition 1 st level bullet 2 nd level bullet

35. Apply a Design Theme A design theme incorporates sets of colors for fill, line, and shadow, called theme colors ; fonts for titles and other text, called theme fonts ; and effects for lines and fills, called theme effects Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

36. Apply a Design Theme Design themes give your presentation a cohesive look Design themes are found on the Design tab on the Ribbon Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

37. Apply a Design Theme Point to a design theme on the Ribbon and you will see a live preview allows you to see how your changes affect the slides before actually making the change Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

38. Apply a Design Theme Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Design tab Design themes More button

39. Apply a Design Theme You can also modify a theme to create your own custom theme After making modifications, click the Themes group More button, then clicking Save Current Theme Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

40. Comparing Presentation Views PowerPoint has four basic views Normal view Slide Sorter view Notes Page view Slide Show view Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

41. Comparing Presentation Views Normal view is the primary editing view Slide Sorter view is used for rearranging slides and adding slide effects Notes Page view is for typing notes to yourself Slide show view is used to give your presentation Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

42. Comparing Presentation Views You can change views using the View Shortcuts on the status bar You can also use the View tab on the Ribbon Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

43. Slide Sorter View Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Slides appear as thumbnails and can be rearranged

44. Printing a PowerPoint Presentation Before you print your presentation, you should review it and preview it To preview your presentation, click the Office Button, point to Print, then click Print Preview Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

45. Printing a PowerPoint Presentation The Print Preview window offers options for previewing and printing your presentation The Print Preview tab appears on the Ribbon Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Print Preview tab

46. Printing a PowerPoint Presentation Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view Handouts can be printed as 1,2, 3, 4, 6, or 9 per page You can print in Color, Grayscale or Pure Black and White, depending on your printer Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

47. Printing a PowerPoint Presentation Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Print dialog box Click list arrow to choose what to print

48. Summary PowerPoint is a presentation software program that allows you to communicate your ideas effectively You can use text, graphics, charts, and movies and modify them to your liking You can choose many output formats, such as on-screen presentations or handouts Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

49. Summary Planning is a very important part of creating a presentation You should consider the message you want to deliver, your equipment needs, audience needs, and additional materials Speaker notes Audience handouts Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

50. Summary PowerPoint opens in the Normal view which contains the Outline and Slides tabs, the Slide pane and the Notes pane The first slide has a Title Slide layout Layouts contain text and content placeholders which you click to type or add an object Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

51. Summary PowerPoint offers several design themes which dictate the overall look of your presentation Design themes include theme colors, theme fonts, and theme effects Design themes are found on the Design tab of the Ribbon Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

52. Summary The four views in PowerPoint are Normal, Slide Sorter, Notes, and Slide Show View Shortcuts are on the status bar and on the View tab on the Ribbon Before printing your presentation you should review it and preview it using the Print Preview command Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

53. Summary Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view You can print handouts as 1,2, 3, 4, 6, or 9 per page You can print in Color, Grayscale or Pure Black and White, depending on your printer Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition