The document discusses safety, health and environment (SHE) responsibilities and policies in organizations. It notes that thousands of accidents occur globally each year in workplaces. The objectives of SHE laws are to reduce hazards, establish minimum standards, create an enforcement framework and procedures for reporting accidents. The SHE policy should commit to prioritizing SHE and training personnel. Efforts to reduce risks include implementing rules, encouraging worker participation, and providing safety instructions and training. Safety measures involve management supervision, safety committees, rules and training to create a safe working environment.

1. Safety, Health & Environment

2. Responsibility
• Safety, Health and Environment should be a concern for both management
and workers.
• Each year around the globe thousands of accidents occur in large and small
organizations.
• Apart from losing many man hours organizations also bear economic cost
of accidents.
• These accidents can be avoided by ensuring safe working environment for
workers and by enforcing health and safety rules and regulations
• Surveys show that the highest number of fatalities occur in construction,
transportation and public utilities, agriculture, forestry, and fishing
services/businesses.

3. Objectives of promulgating SHE Laws
• To encourage employers and employees to reduce hazards in the
work place and to strengthen the health, safety and security
programs.
• To establish minimum safety and health standards, particularly in
hazardous industries such as steel, mining and construction.
• To create an effective framework for enforcement of the regulations.
• To frame procedures for reporting of job related accidents, injuries,
illnesses and deaths.
• To prevent employment of child workers.
• To provide special facilities for female workers

4. SHE Policy Statement
The SHE policy should contain a statement of intent by the employer to safeguard the safety, health
and environment law in letter and spirit.
• reflect its commitment to excellence in Safety, Health and Environment.
• give priority to SHE in the planning and execution of all production activities
• provide the training to all the personnel on SHE in their respective areas of work.
• create awareness on SHE
• maintain good house keeping practices in the factory premises.
• eliminate, minimize and control adverse environmental impacts
• prevent all work place injuries and illnesses, environmental incidents, and property losses or
damages.
• provide a safe place in which to work with safe means of access and egress.
• arrange for the safe use, handling, storage and transport of articles, materials and chemical
substances.
• develop appropriate management procedures and consultative arrangements to monitor SHE
Policy.

5. Efforts to reduce risks
• Implementation of safety rules and regulations.
• Effective participation and discussion of managers, workers
and health and safety experts.
• Written and verbal safety instructions for workers.
• Encouraging workers having good safety record.
• Designing systems that reduce risk and minimize dangerous
material handling.
• Developing a good maintenance program, creating safety
awareness and arranging training sessions for workers.

6. Safety Measures
• Involvement and active supervision by the top management and participation of the employees
in introducing effective safety policies in the entire premises.
• Creation of a Safety Committee to review the safety measures and monitor the implementation
of the safety rules and procedures periodically to create a safe and secure working environment.
• Preparation of Safety Rules and Instruction Manuals for strict compliance by employees at all
levels.
• Education and training of the workers on a continuous basis and dissemination of information by
posting of safety charts, posters and installation of safety equipment at all sensitive areas in the
premises.
• Creation of an environment where the equipment and machines which are properly maintained
and the workers are provided protective uniforms.
• Installation of proper warning/alarm systems and conduct of regular safety drills and exercises.
• Adoption of a policy which ensures that the workers are not required to work for very long hours
which may adversely affect their concentration and result in performance lapses.

7. Role of Chief Security Officer
• Access to the factory premises should be properly controlled by installation of CCTV cameras and
deployment of trained security personnel. Only employees on duty and authorised visitors should
be allowed entry inside the factory premises.
• All vehicles/trucks carrying sugar cane and other supplies should be thoroughly checked at certain
designated points before they are allowed to enter the factory area.
• Security awareness training and orientation should be provided to the employees who should
immediately bring any suspicious activity to the attention of the security personnel.
• Crisis Management/Emergency Training should be provided to the employees, including
procedures to be followed in the event of a bomb threat, armed attack, fire or any other
emergency and communicated to the employees.
• Policy regarding zero tolerance of any criminal activity should be adopted and communicated
clearly and understood by the employees for strict compliance.
• Personal records of employees should be investigated to ensure that they do not have affiliation
with any groups engaged in criminal activities. This investigation exercise should be conducted in
a discreet manner without causing any undue concern or panic among the employees.

8. Accident Reporting
• All accidents should be reported on Accident Reporting Forms and proper records should be
maintained of accidents resulting in death and major injuries.
• Identification of particularly more risky activities and adopting special precautionary measures
such as installation of safety grills to prevent accidents.
• Periodic training of employees for compliance with the safety rules and procedures so that they
are fully aware of the accident hazards while performing their duties.
• Regular maintenance of plant and machinery to ensure that all the parts and components are
repaired/ replaced promptly so that they do not cause injuries to the workers due to malfunction
or breakdown of the equipment.
• Periodical review of the safety conditions should be carried out by an independent person.
• Statistical trends of recurring accidents must be monitored closely to identify and examine the
need for introduction of special measures.
• Procedures for reporting ‘near-misses’ should be laid down: anonymously, if necessary to
encourage timely corrective actions and openness in reporting of such incidents.

9. Workplace Hazards
• Tables, chairs and desks that are placed too close to the doors
• Trailing electrical wires and unsafe electric plugs
• Torn carpets and uprooted wooden floors
• Poorly lit corridors, staircases, production halls and rooms
• Top heavy filing cabinets
• Untrained workers handling machines that may cause injuries if handled improperly
• Unmarked transparent glass plate doors and window panes
• Lifting heavy objects
• Removing safety guard or other precautionary devices on a machine
• Wet floors
• Uncomfortable stools and chairs
• Temporary blockage or closure of fire exit doors
• Noise
• Heat, humidity and improper ventilation
• New technology hazards like, VDU characters, brightness, movement and glare

10. Fire the greatest danger
• Fire is probably the greatest danger we face, both at work and in the home. One spark, forgotten burning cigarette or an
electrical fault is all that is needed to start a disastrous fire. A small spark can turn a fifty storey building to ashes in few
hours. Rightly said that if one plays with fire then one may get burnt.
•
• Several measures can be adopted to prevent workers and the workplace from this hazard, some of them are listed below.
• It is important to equip buildings and work area with warning equipment, this may be manual like ringing bells or
automatic like modern heat detector control systems.
•
• Firefighting equipment including extinguishers, sand buckets, hosepipes and sprinklers must be arranged in a working
order. This equipment may not be enough to fight fire therefore fire brigade must be called for the purpose.
•
• Escape routes must be identified, proper exit doors and corridors leading to them must be labeled and signposted. All
obstructions should be removed from the passages
•
• Employees must be given training to escape the building in case of a fire.