This document provides an overview of the key features and functions of the Microsoft Excel program. It describes the basic components of an Excel workbook including worksheets, cells, columns, rows, and cell references. It explains how to start and quit Excel and gives details on the Excel screen layout and the worksheet. It also outlines the different types of cell entries one can make, including values, labels, formulas using operators, and built-in functions.

1. The Microsoft
Excel Program

2. Features of MS Excel
•Workbook – refers to the
book of cells which are
called worksheets.

3. Starting MS Excel
• Click on the start menu button.
Search/look for MS Excel and
click the icon.
• Find MS Excel on desktop/taskbar
and click the icon.

8. Quitting MS Excel
• On the File menu, click exit.
• Click on the Close button on the
title bar.
• Do the keyboard shortcut by
pressing Alt + F4.

10. The MS Excel Screen

11. The Worksheet
• Columns – are vertically arranged
cells which are labeled with
letters(column headings) from A
to IV. There are 256 columns in
one worksheet.

12. The Worksheet
• Rows – are horizontally arranged
cells which are labelled with
numbers(row headings). There are
65, 536 rows in one worksheet.
• There are 16,777,216 cells in just one
worksheet.

13. The Cell Reference and Cell Address
• Cell reference- name of cells in a
worksheet.
• Made up of letter and number.
• The column letter always comes first.
• Examples: S30, M8 and D2005

14. Cell Pointer and Active Cell
• Cell pointer- dark-bordered box that
identifies the current cell reference.
• Active cell- is the cell that is ready to
accept data.
• Autofill handle- small black square at
the lower right.

16. The Range
• Selected group of cells which can be
defined by the upper-left cell and
lower-right cell. A range is always
separated by a colon(:) which means
upto.

17. Types of Cell Entries
• Values- numerical data that can be
used in computations. They are
automatically aligned to the right.
• Labels- text entries. They are
automatically aligned to the left.

19. Types of Cell Entries
• Formulas- entries that have an
equation that calculates the values in
the worksheet.
• Formulas always start with an
equal(=) sign.

22. Types of Cell Entries
Symbol Operation
+ For addition
- For Subtraction
* For Multiplication
/ For division
^ For exponentation

23. Types of Cell Entries
• Functions- are built-in or pre-defined
formulas in Excel. Just like a formula,
functions start with an equal sign.
• Ex: Add all entries: =SUM
• Get the average of the entries:
=AVERAGE