This document provides an overview of getting started with Excel 2007, including how to understand spreadsheets and the Excel window interface. It describes how to enter labels and values, use formulas with cell references and functions, edit cells, switch between worksheet views, and choose print options. The objectives are to tour the Excel window, enter and edit formulas, work with different views, and set up print layouts.

1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Getting Started with Excel 2007

2. Understand spreadsheet software Tour the Excel 2007 window Understand formulas Enter labels and values and use AutoSum Objectives Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

3. Objectives Edit cell entries Enter and edit a simple formula Switch worksheet views Choose print options Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

4. Understanding Spreadsheet Software Microsoft Excel is an electronic spreadsheet program An electronic spreadsheet program allows you to perform numeric calculations The spreadsheet is called a worksheet Individual worksheets are stored in a workbook which is the Excel file Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

5. Understanding Spreadsheet Software Advantages of using Excel Enter data quickly and accurately Recalculate data easily Perform what-if analysis Change the appearance of information Create charts Share information Build on previous work Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

6. Understanding Spreadsheet Software Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Sample worksheet with chart

7. Touring the Excel 2007 Window The Name box displays the active cell address The formula bar allows you to enter or edit data in the worksheet The intersection of a row and a column is called a cell Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

8. Touring the Excel 2007 Window Each cell has its own unique location called a cell address A cell address is identified by its coordinates (A1) The cell in which you are working is called the active cell Sheet tabs let you switch from sheet to sheet in a workbook Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

9. Touring the Excel 2007 Window The status bar provides a brief description of the active command or task in progress The mode indicator provides additional information about certain tasks A selection of two or more cells such as B5:B14 is called a range Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

10. Touring the Excel 2007 Window Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Name box and current cell address Formula bar Sheet tabs Cell pointer Status bar Open workbook

11. Understanding Formulas Formulas are equations in a worksheet Excel formulas allow users at every level of mathematical eVistaertise to make calculations with accuracy Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

12. Understanding Formulas When creating calculations in Excel, it is important to: Know where the formulas should be Know exactly what cells and arithmetic operations are needed Create formulas with care Use cell references rather than values Determine what calculations will be needed Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

13. Understanding Formulas Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Formula appears in formula bar Result of formula Viewing a Formula

14. Understanding Formulas Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Excel arithmetic operators

15. Entering Labels and Values and Using AutoSum Labels contain text and numerical information not used in calculations Labels help you identify data in worksheet rows and columns You should enter all the labels first before entering other content Values are numbers, formulas, and functions that can be used in calculations Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

16. Entering Labels and Values and Using AutoSum A function is a built-in formula A function includes arguments , the information necessary for the calculation Clicking the AutoSum button sums the adjacent range above or to the left, though you can adjust the range The Fill button fills cells based on the first number sequence in the range Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

17. Entering Labels and Values and Using AutoSum Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Cells included in formula Formula AutoSum button Creating a formula using the AutoSum button Fill button

18. Editing Cell Entries You can change, or edit , the contents of an active cell at any time To edit the contents of the active cell: Double-click the cell, or Click in the formula bar, or Just start typing Excel switches to Edit mode when you are making cell entries Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

19. Editing Cell Entries Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Active cell Insertion point Mode indicator Worksheet in Edit mode

20. Editing Cell Entries Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Common pointers in Excel

21. Entering and Editing a Simple Formula Formulas start with the equal sign (=), also called the formula prefix Calculation operators in formulas indicate what type of calculation you want to perform Arithmetic operators perform mathematical calculations such as adding and subtracting Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

22. Entering and Editing a Simple Formula Comparison operators compare values for the purpose of true/false results Text concatenation operators join strings of text in different cells Reference operators enable you to use ranges in calculations Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

23. Switching Worksheet Views You can change your view of the worksheet window by using either: View tab on the Ribbon View buttons on the status bar Normal view shows the worksheet without including headers and footers or tools like rulers and a page number indicator Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

24. Switching Worksheet Views Page Layout View provides a more accurate view of how a worksheet will look when printed It shows page margins, headers and footers, rulers, etc. Page Break Preview displays a reduced view of each page of the worksheet, along with page break indicators Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

25. Switching Worksheet Views Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Page Layout View Workbook Views group Header text box Vertical ruler Horizontal ruler

26. Switching Worksheet Views Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Page Break Preview Blue outline indicates print area Bottom page break indicator

27. Choosing Print Options You can see how a worksheet would look when printed using: Page Layout tab The dotted line indicates the print area , the area to be printed Print Preview You can print from this view by clicking the Print button on the Ribbon Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

28. Choosing Print Options Page Layout tab Page Setup group Print orientation: landscape or portrait Scale to Fit group Sheet Options group Print dialog box lets you choose the number of copies, the printer, etc. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

29. Choosing Print Options Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Worksheet with Portrait orientation Page Layout tab Dotted line surrounds print area

30. Choosing Print Options Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Worksheet in Print Preview Print button Zoom button Close Print Preview button

31. Summary Understand spreadsheet software Tour the Excel 2007 window Understand formulas Enter labels and values and use AutoSum Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

32. Summary Edit cell entries Enter and edit a simple formula Switch worksheet views Choose print options Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition