This document provides instructions on how to insert various objects into a PowerPoint presentation, including text from Word, clip art, pictures, tables, charts, text boxes, and WordArt. The user can insert these objects using buttons on the Ribbon or icons within content placeholders. Inserted objects can be formatted and customized as needed.

1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Inserting Objects into a Presentation

2. Objectives Insert text from Microsoft Word Insert clip art Insert and style a picture Insert a text box Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

3. Objectives Insert a chart Enter and edit chart data Insert a table Insert and format WordArt Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

4. Insert Text From Microsoft Word You can insert text into PowerPoint from word processing programs, like Microsoft Word Acceptable file formats include: Microsoft Word format (.docx) Rich Text Format (.rtf) Plain text format (.txt) HTML format (.htm) Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

5. Insert Text From Microsoft Word Any styles applied in Word carry over in PowerPoint A Heading 1 style in Word becomes a slide title in PowerPoint A Heading 2 style becomes the first level of text in a bulleted list Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

6. Insert Text From Microsoft Word With plain text, PowerPoint creates an outline based on each paragraph Paragraphs without tabs become slide titles Paragraphs with one tab indent become first-level text in bulleted lists, and so on Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

7. Insert Text From Microsoft Word To insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

8. Insert Text From Microsoft Word To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Slides from Outline command Reuse Slides command

9. Insert Clip Art PowerPoint has access to many professionally designed graphics, called clip art Clip art includes: Clip art Photographs Movies Sounds Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

10. Insert Clip Art Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Microsoft Clip Organizer

11. Insert Clip Art You can customize the Clip Organizer by: adding clips to a collection moving clips from one collection to another creating a new collection Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Collections

12. Insert Clip Art Clip art is also available on the Clip Art task pane Click the Insert tab on the Ribbon, then click the Clip Art button or Click the Clip Art icon in a content placeholder Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Clip Art icon Clip Art button

13. Insert Clip Art When you find the clip art you want, click it to insert it on the slide Clip Art can be modified like other PowerPoint objects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Keyword Examples of “sunshine” found in All collections

14. Insert Clip Art To modify clip art, click the clip art, then click the Drawing Tools tab above the Format tab Use the Picture Styles and Adjust groups on Ribbon Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Sunshine clip art

15. Insert Clip Art Use the Size group to crop or change the width and height of the clip art Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Sunshine clip art

16. Insert and Style a Picture In PowerPoint, a picture is artwork created in another program and inserted into a PowerPoint digital photograph a piece of line art or clip art other artwork Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

17. Insert and Style a Picture There are 17 types of picture formats that you can insert into PowerPoint Examples include: JPEG BMP TIFF Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

18. Insert and Style a Picture To insert a picture, click the Picture button in the Illustrations group or Click Picture icon in a content placeholder Look for a picture in the Insert Picture dialog box, then click Insert Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

19. Insert and Style a Picture Crop a picture to remove unwanted areas Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Crop pointer – position over corners or sides

20. Insert and Style a Picture The Crop button is in the Size group of the Format tab The cropped portion of a picture, when you save unless you change the setting in the Compression Settings dialog box Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

21. Insert a Text Box Sometimes you need an extra text box in addition to the text box placeholders Label Small phrase To insert a text box, click the Text Box button in the Text group on the Insert tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

22. Insert a Text Box Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text group Text Box button

23. Insert a Text Box Drag Text Box tool to create a text box where you want it on the slide Text boxes can be moved to new locations Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text box being created

24. Insert a Text Box When finished, cursor is flashing so that you can enter text Format text just as you would text in other placeholders Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text box Flashing cursor

25. Charts can be inserted using Microsoft Excel or Microsoft Graph A chart is the graphical representation of numerical data To insert a chart, click the Insert Chart icon in the content placeholder Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Insert Chart icon

26. Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Types of Charts

27. Insert a Chart The Insert Chart dialog box opens from which you can choose the type of chart you need Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Chart categories Available charts

28. Insert a Chart When you insert a chart object into PowerPoint, you are embedding it An embedded object is an object whose data source can be opened for editing purposes Changes you make to an embedded object in PowerPoint do not affect the data source Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

29. Insert a Chart When you insert a chart, the Excel worksheet opens next to the PowerPoint window The worksheet includes the data that created the chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

30. Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Excel window Columns Rows Active cell Axis labels Legend name Data series

31. Enter and Edit Chart Data New charts are inserted with sample data that you edit with your own data When you enter or import your own data, the chart is updated automatically in PowerPoint Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

32. Enter and Edit Chart Data To edit data, click the Edit Data button in the Data group on the Chart Tools Design tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Click cell, type new data Remaining sample data

33. Enter and Edit Chart Data Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Chart with new data Value axis Category axis Legend

34. Insert a Table Use a table when you have information that would look best organized in rows and columns To insert a table, click the Table button in the Tables group on the Insert tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

35. Insert a Table The Table button offers many ways to insert a table Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Drag pointer to choose number of rows and columns Table button Click to use Insert Table dialog box Click to draw a table

36. Insert a Table You can also click the Insert Table icon in the content placeholder Enter text in each cell, then press [Tab] to go to the next cell Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Insert Table icon

37. Insert a Table Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition A typical table Activities Available on the Cruise Monday Dolphin Encounter Paint-Your-Own-Pottery Rock Wall Climbing Tuesday Ice Skating Face Painting Karaoke Wednesday Yoga Swimming Lessons Make Your Own Sundaes

38. Inserting a Table Use the Design tab to apply color styles, change cell borders and add cell effects Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

39. Insert and Format WordArt When plain old text seems dull and boring, you can rely on WordArt to make your slides more interesting WordArt is a set of decorative text styles that you can apply to any text object Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

40. Insert and Format WordArt Insert WordArt by clicking the WordArt button on the Text group Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition WordArt button WordArt styles

41. Insert and Format WordArt You can apply WordArt to existing text or you can start from scratch Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition WordArt text box with sample text Your text

42. Insert and Format WordArt You can format WordArt using the Text Effects button in the WordArt Styles group Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Choose a new style for WordArt

43. Summary You can insert text, text boxes, clip art, pictures, tables, charts, and WordArt into PowerPoint You can use buttons on the Ribbon or icons in a content placeholder Objects that you insert into PowerPoint can be modified using the Format tab on the Ribbon Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

44. Summary Text can be imported as Microsoft Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) or HTML format (.htm) The type of text imported dictates how PowerPoint arranges it as slide titles and bulleted text There are 17 picture formats that you can insert into PowerPoint Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

45. Summary Pictures can be cropped to remove unwanted areas Clip art can be accessed on the Clip Art task pane or the Microsoft Clip Organizer Charts are created using Microsoft Excel or Microsoft Graph Charts are embedded To edit a chart, you edit data in the worksheet Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

46. Summary Charts are embedded To edit a chart, you edit data in the worksheet Tables are another way to organize information in rows and columns Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

47. Summary Tables can be formatted using the Layout tab and the Design tab WordArt is found in the Text group—it is not one of the icons in a content placeholder WordArt can be modified using buttons in the WordArt Styles group Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition