Microsoft Word Skills

1. Mi
Microsoft Word
1 Keyboard Shortcuts
2 Formatting Tables
3 Creating a document
4 Smart Art
5 Setting up a mail merge
6 Creating a mail merge
7 Showcase

2. Mi
1 Keyboard Shortcuts

3. Learning Objectives
Must understand the importance of understanding
and using MS Word
Should be able to use keyboard shortcuts to format a
document
Could be able to explore all of the main shortcuts
when navigating a document
Key Words: Navigate, Format and Shortcuts

4. Course Introduction – MS Word

5. VLE

6. VLE – Lesson Request
Are there any skills you want to learn? Post a message on the wall and request a
lesson!

7. What professional level are you?

8. One Drive
Throughout the year you will be expected to use
One Drive. One Drive is an online storage site
created by Microsoft (it is very similar to Google
Drive).
We use One Drive in school because:
• One Drive automatically saves a back up
copy of your files
• You can access your files from anywhere
• You can work on any device with the internet
• You can share files with whomever you want
• You have free access to Office online

9. Microsoft Shortcuts
Log on to the VLE and download the Keyboard
Shortcuts table and explain the shortcut.
For example, press Ctrl + O then explain what
happens.

10. How did we do?
Must know the main editing
keyboard shortcuts including
copy, paste and cut
Should be able to use keyboard
shortcuts to format a document
Could be able to explore all of
the main shortcuts when
navigating a document
Key Words: Navigate, Format
and Shortcuts

11. Mi
2 Formatting Tables

12. Learning Objectives
Must be able to format a table including merging rows
Should be able to edit the style of text on a document
Could be able to format the style of a table including
splitting the table
Key Words: Format, Style and Modify

13. What is a table?
A table is a grid of cells arranged in rows and columns. Tables can be used to
organise any type of content, whether you're working with text or
numerical data. In Word, you can quickly insert a blank table or convert
existing text to a table. You can also customize your table using different
styles and layouts.
Create a table and add information about your classmates!

14. Your task
1. Add a title to the document
2. Delete the "Keyboard shortcut" row
3. Merge the empty rows
Format the document to make it look more professional by changing the type of
text
Modify the text style of:
1. Normal
2. Heading 1
3. Heading 2
4. Heading 3​​​​​​​
1. Modify the table style
2. Draw a border and increase the size of the lines on the table
3. Separate the table into sections (Ctr + ENTER)
4. Remove empty rows
Download the
shortcuts table from
the VLE and complete
the tasks.

15. How did we do?
Must be able to format a
table including merging rows
Should be able to edit the
style of text on a document
Could be able to format the
style of a table including
splitting the table
Key Words: Format, Style and
Modify

16. Mi
3 Creating a document

17. Learning Objectives
Must be able to create a professional looking cover page
Should be able to add a header and footer
Could be able to add and update a table of contents
Key Words: Appropriate, professional and suitable

18. Creating a document
When creating a document on Microsoft word it is
important to make it look professional.
In todays lesson we are going to look at setting up a
document and creating a cover page and a table of
contents.
You are going to create a document based around a
celebrity!

19. Your task
1. Add a cover page
2. Edit the cover page
3. Add an appropriate image to the cover page
1. Add a table of contents
2. Create a fact file about your chosen topic
3. Format the fact file using the style section
4. Add a table and format
1. Add an image to your fact file
2. Update your table of contents
3. Add page numbers to the document
4. Add your name to the footer
5. Add a header
You are going to create a document on a
person of your choice! Make sure you
choose someone you don't mind
creating a document about as you will
be working on this for the next two
lessons!
Log onto the VLE and follow the video
tutorials!

20. How did we do?
Must be able to create a
professional looking cover
page
Should be able to add a
header and footer
Could be able to add and
update a table of contents
Key Words: Appropriate,
professional and suitable

21. Mi
4 Smart Art

22. Learning Objectives
Must be able to create and edit smart art
Should be able to create a user guide to explain the
home and insert tab
Could be able to create a user guide to explain the
page layout and reference tab
Key Words: User guide, Annotate and explanation

23. Your task
1. Insert smart art
2. Add text to smart art
3. Format smart art
Create a user guide to explain the home and insert tab
Create a user guide to explain the page layout and
reference tab
Log onto the VLE and follow the video
tutorials!

24. How did we do?
Must be able to create and edit
smart art
Should be able to create a user
guide to explain the home and
insert tab
Could be able to create a user
guide to explain the page layout
and reference tab
Key Words: User guide, Annotate
and explanation

25. Mi
5 Setting up a mail merge

26. Learning Objectives
Must be able to create your own party invitation
Should be able to create a list on Microsoft Excel
Could be able to add extra fields to Microsoft Excel
Key Words: Suitable, Audience and Appropriate

27. What is a Mail Merge?
Imagine if you had to write 1000 birthday invites
You would have to write each invite 1000 times
You would have to insert everyone's name and address
individually

28. What are the benefits of Mail
Merge?
Make changes quickly to lots of letters
Produce thousands of letters very quickly
Much easier to check letters for errors etc.
Send letter to only certain people
You can save letters as a template and reuse
Letters can be personalised
Same databases of people can be reused

29. Your task
Create your invitation on Microsoft Word
Create your invite list on Microsoft Excel
Format your table on Excel e.g. add a border
Log onto the VLE and follow the video
tutorials!

30. How did we do?
Must be able to create your own
party invitation
Should be able to create a list on
Microsoft Excel
Could be able to add extra fields
to Microsoft Excel
Key Words: Suitable, Audience
and Appropriate

31. Mi
6 Creating a mail merge

32. Learning Objectives
Must be able to create a mail merge invitation
Should be able to create a detention letter and
spreadsheet to hold detention data
Could be able to Mail merge the detention letter
without using a video tutorial
Key Words: Merge, Combine and Spreadsheet

33. Your task
Mail Merge your invites (Use video tutorial to help)
1. Write a detention letter on Microsoft Word
2. Create a table on Microsoft Excel to hold information
such as student name, address, detention date,
reason for detention etc.
Mail merge the detention letter
Log onto the VLE and follow the video
tutorials!

34. How did we do?
Must be able to create a mail
merge invitation
Should be able to create a
detention letter and spreadsheet
to hold detention data
Could be able to Mail merge the
detention letter without using a
video tutorial
Key Words: Merge, Combine and
Spreadsheet

35. Mi
7 Showcase

36. Learning Objectives
Must update your tracker sheet to see what skill level
you are
Should be able to showcase the skills you have learnt in
this unit
Could be able to increase your skill level by completing
new tasks
Key Words: Update, Showcase and professional

37. Showcase
Todays lesson is about showcasing your skills and
updating your tracker sheet!
Take a look at the skills you have not ticked. Can you
create a word document to show you can complete this
tasks?
The word document can be about anything but it must
look professional!

38. How did we do?