This document provides instructions for using basic email and calendar functions in an email client. It describes how to open and reply to emails, attach and save files, create contact groups and send emails to groups. It also outlines how to create appointments and meeting requests in the calendar, invite others and view the calendar in different views.

1. Technology Literacy

2. Opening an Email
Inbox
Double Click Message to Open

3. Opening an Email
It will open in a new window

4. Replying to an Email
Click Reply

5. Replying to an Email
The Reply Message will open in a new window
Click to Maximize the window

6. Replying to an Email
Type your response
Note the initial email is below your response

7. Replying to an Email
Click Send
(**remember to check spelling before sending)

8. Replying to an Email
You have replied

9. Opening an Attachment
Notice the Attachment in the Reading Pane

10. Opening an Attachment
If you single click the attachment, you get the
option to preview it. Click Preview file

11. Opening an Attachment
You cannot edit the preview
Double click the attachment to open the file

12. Opening an Attachment
The file will open (in the program it was created
in)

13. Opening an Attachment
Add the information requested

14. Saving an Attachment
Click File, Click Save As…

15. Saving an Attachment
Scroll down the left hand navigation pane
Click Computer

16. Saving an Attachment
Scroll down to find your Network Location
Click on your student number

17. Saving an Attachment
Enter FirstName_LastName as file name
Click Save

18. Saving an Attachment
Notice the File Name changed
Close Notepad Document

19. Attaching a File
Click New E-mail

20. Attaching a File
Enter To… field and Subject:
Click Attach File

21. Attaching a File
Scroll down to Computer (on left hand side)
Click Student Number (under Network Location)

22. Attaching a File
Double click File to attach

23. Attaching a File
File will appear
Type the body of the email

24. Inserting a Picture
Click Insert Tab

25. Inserting a Picture
Click Picture

26. Inserting a Picture
Double Click Sample Pictures to open

27. Inserting a Picture
Click on a picture, Click Insert
(OR double click the picture)

28. Inserting a Picture
The picture is inserted

29. Inserting a Picture
Re-size the picture by dragging the corner in

30. Click Send
Inserting a Picture

31. Creating a New Contact Group
Click Contacts Link

32. Creating a New Contact Group
Click New Contact Group

33. Creating a New Contact Group
Untitled – Contact Group will open in a new
window

34. Creating a New Contact Group
In the Name field, enter a name
Click Add Members

35. Creating a New Contact Group
Click From Address Book from drop down
menu

36. Creating a New Contact Group
Search for classmates by First Name
Double Click their name to put them in Members ->
list

37. Creating a New Contact Group
Continue searching and adding all classmates
in this manner

38. Creating a New Contact Group
When all members are added, click OK

39. Creating a New Contact Group
Double check all names are included
Click Save and Close

40. Creating a New Contact Group
New Group will be added to your Contacts
window

41. Creating a New Contact Group
Click Mail Link

42. Emailing a Contact Group
Click New E-mail

43. Emailing a Contact Group
Click Address Book

44. Emailing a Contact Group
Select Contacts from Address Book drop down
list

45. Emailing a Contact Group
Double Click Group to put in To -> field
Click OK

46. Emailing a Contact Group
ACR is in the To -> field
Type Subject and Body of Email
CC: Natasha Humar Click Send

47. Creating a New Contact
Click Contacts Link

48. Creating a New Contact
Click New Contact

49. Creating a New Contact
The New Contact Form appears in a new
window

50. Creating a New Contact
Enter the information you wish to store for this
contact
Click Save & Close

51. Creating a New Contact
Contact will appear in your Contacts window

52. Using the Calendar
Click Calendar link

53. Using the Calendar
The Calendar Window
Day

54. Using the Calendar
The Calendar Window
Work Week

55. Using the Calendar
The Calendar Window
Week

56. Using the Calendar
The Calendar Window
Month

57. Using the Calendar
To create an entry, right click a day and click
New Appointment

58. Using the Calendar
The New Appointment Window will open

59. Using the Calendar
Enter information about the appointment like
subject, location, start and end time, notes, etc.
Click Save & Close

60. Using the Calendar
Appointment will appear on the calendar

61. Using the Calendar
Invite others to a meeting
Right Click Date, click New Meeting Request

62. Using the Calendar
New Meeting Request opens in a new window
Click To…

63. Using the Calendar
Address Book will open
Click Contacts from drop down list

64. Using the Calendar
Double click contacts to enter them
Click OK

65. Using the Calendar
Enter Subject, Location, Start and End Time
and any notes/information. Click Send

66. Using the Calendar
Meeting will appear on your calendar and has
been sent to your invitees. Click Mail

67. Using the Calendar
Meeting Request in Inbox
Response is requested. Add to your Calendar