This document provides an overview of creating worksheets in Microsoft Excel, including entering labels, values, formulas, and functions. It discusses the Excel window and components such as worksheets, cells, ranges, and AutoSum. Functions allow for complex calculations using predefined formulas, and arguments specify the values or cells referenced in a function. Parentheses can be used to control calculation order in complex formulas.

1. Chapter 5Creating a Worksheet

2. What’s inside and on the CD?In this chapter you will learn the essentials of creating a Microsoft Excel worksheet Excel provides a set of tools for simple or complex calculations such as:Creating a budgetEstimating expensesCreating an income and expense projection2Practical Microsoft Office 2010

3. What’s in the Excel window?To start Excel:Click StartPoint to All ProgramsClick Microsoft OfficeClick Microsoft Office Excel 2007Ribbon is similar to Microsoft WordThis chapter points out important features in Excel that differ from features in Word 3Practical Microsoft Office 2010

4. What’s in the Excel window?4Practical Microsoft Office 2010

5. What’s in the Excel window?A worksheet is grid of columns and rowsColumns labeled with lettersRows labeled with numbersExcel worksheets saved in workbookWorkbook contains one or more worksheets represented by tab at bottom of Excel window5Practical Microsoft Office 2010

6. What’s in the Excel window?When workbooks saved or opened, all work sheets saved or openedClick sheet tab to go to that sheetRight-click tab to rename, insert, or delete sheet6Practical Microsoft Office 2010

7. What’s in the Excel window?A worksheet cell or cell is rectangle formed by intersection of column and rowEach cell has unique name consisting of column letter followed by row numberFor example, cell B3 is located in second column of third row7Practical Microsoft Office 2010

8. What’s in the Excel window?The active cell, marked by black outline, is one you can currently edit or modifyClick any cell to make it active, or use arrow keysA range is series of cells, e.g., D3:D6 is range of all cells from D3 through D6Click and drag to select range of cells8Practical Microsoft Office 2010

9. How do I enter labels?A label is any text entered into cell:worksheet titledescribe numbers in other cellstext data such as names of people or citiesAny “number” not used in calculation must be entered as labelIf label is too long to fit in current cell, it will extend into cells to right if they are empty9Practical Microsoft Office 2010

10. How do I enter labels? 10Practical Microsoft Office 2010

11. How do I enter labels?To make label wrap and display in two or more lines inside same cell:From the Home tab, click the Wrap Text button in the Alignment group11Practical Microsoft Office 2010

12. How do I enter labels?Edit label by clicking cell, then click in Formula barUse arrow keys to move insertion point and backspace and delete keys to edit textPress Enter key or  Enter button on formula bar to accept change Press  Cancel button to exit without keeping changesEdit label inside cell by double-clicking cell then edit with arrows, Backspace, and Delete keys12Practical Microsoft Office 2010

13. How do I enter values?A value is a number entered into cell and used in calculations Values can be used in formulas to calculate resultsType minus sign (-) before number to enter a negative value13Practical Microsoft Office 2010

14. How do I enter values?14Practical Microsoft Office 2010

15. How do I enter values?A value can be edited just as you would edit a label – in the cell or in the Formula barExcel makes assumptions about the values as you enter themType an apostrophe (‘) before a number to specify it as a label15Practical Microsoft Office 2010

16. How do I enter values?Use the Fill handle to automatically enter values with technique called drag-and-fillPoint to the bottom-right corner of a cell. When the pointer changes to a black cross shape, drag the pointer across or down other cellsDisplays the Auto Fill Options buttonFill with series of numbersFill with value of initial cell with or without formattingFill with cell formatting without a value16Practical Microsoft Office 2010

17. How do I enter formulas?A formula specifies how to add, subtract, multiply, divide, or otherwise calculate values in cellsFormulas always begin with an equal (=) sign and can use cell references that point to other cellsA cell reference is the column and row location of a cell17Practical Microsoft Office 2010

18. How do I enter formulas?For example, the formula =C2-C3 subtracts the contents of cell C3 from the contents of cell C2Common arithmetic operators are:- (subtraction) / (division)+ (addition) % (percent)* (multiplication) ^ (exponent)18Practical Microsoft Office 2010

19. How do I enter formulas?To enter a formula:Click the cell where you want the result of the formula to appear. Type the equal sign (=).Click the first cell referenced in the formula. A marquee, which is a rectangle of dashes, will surround the cell just clicked.Type an arithmetic operator (+,-,*,/) then click the next cell referenced in the formula.Press Enter to end the formula.19Practical Microsoft Office 2010

20. How do I enter formulas?A formula can also be typed directly into the cellEdit a formula in the cell or in the Formula bar the same as labels and values20Practical Microsoft Office 2010

21. How do I enter formulas?21Practical Microsoft Office 2010

22. How do I create complex formulas?Complex statistical, financial, and mathematical formulas can be created in Excel.Use parentheses to make sure the operations in a formula are executed in the correct order.Without parentheses, Excel will calculate using the following order: multiplication and division, then addition and subtraction. 22Practical Microsoft Office 2010

23. How do I create complex formulas?By using parentheses you can specify the order of calculation. For example, in the formula, =B3+C3*1.2, Excel will multiply cell C3 by 1.2 then add that to the value in cell B3.23Practical Microsoft Office 2010

24. How do I create complex formulas?In the formula, =(B3+C3)*1.2, Excel will add cell B3 to cell C3 then multiply the result by 1.2 A formula can include values, cell references, or both. Copying or moving formulas can lead to unexpected results24Practical Microsoft Office 2010

25. How do I create complex formulas?25Practical Microsoft Office 2010

26. How do I use functions?Excel includes many predefined formulas, called functionsExcel includes these examples:Financial functions – payments and net valueMathematical and trigonometric function – absolute value and arctangentStatistical functions – average and normal distributionYou can use the Insert Function button to select a function from a list. There are more than 250 from which to chooseClicking on a function in the list will display a tip about the function’s use26Practical Microsoft Office 2010

27. How do I use functions?27Practical Microsoft Office 2010

28. How do I use functions?The Payment or PMT function calculates the payments for a loanThe PMT function will calculate loan payments for a car or a house, among othersFormulas can include multiple functions28Practical Microsoft Office 2010

29. How do I use functions?Arguments are values or cell references used in the function for calculations.For example, the Average function’s argument is a series of numbers or cell references used in the calculation.The result is the average of the values.29Practical Microsoft Office 2010

30. How do I use functions?To select a range of cells for your argument, click and drag to select the range.Some functions need more than one argument and they may be required or optional.The PMT function, for example, requires three arguments and two optional arguments.30Practical Microsoft Office 2010

31. How do I use functions?It can be difficult to enter arguments for a function.If you need help, click Help on this function link.When using a new function check results with calculator.31Practical Microsoft Office 2010

32. How do I use functions?32Practical Microsoft Office 2010

33. How do I use the AutoSum button?The AutoSum button is used to quickly calculate the total of a column or row of cells.Excel examines cells to the left and above current cell to determine inclusion.The AutoSum button can be tricked by a blank cell or a cell containing a label. It is always wise to double-check the range.33Practical Microsoft Office 2010

34. How do I use the AutoSum button?Be careful using the AutoSum button to calculate a range in a column with a numeric headingWatch the marquee to verify the rangeIf the AutoSum button does not automatically select the correct cells, create the Sum function manually34Practical Microsoft Office 2010

35. How do I use the AutoSum button?35Practical Microsoft Office 2010