The document discusses effective communication techniques for salespeople, including using words, body language, visual aids, and listening. It emphasizes the importance of nonverbal communication and outlines factors that can act as barriers to communication like differences in perception and information overload. It also provides tips for maintaining control in a sales presentation through persuasive communication, empathy, feedback, and creating trust with customers.

1. 5- McGraw-Hill/Irwin Copyright © 2009 by The McGraw-Hill Companies, Inc. All rights reserved.

2. Communication for Relationship Building: It’s Not All Talk Chapter 5

3. Chapter 5 5-

4. The Tree of Business Life: Communication Guided by The Golden Rule , effectively communicate using: Words Body language Visual Aids Listening Unselfishness to help a person make the correct buying decision I T C Ethical Service Builds T r u e Relationships T T T T T T T T T T T

5. Communication: It Takes Two In a sales context, communication is the act of transmitting verbal and nonverbal information and understanding between the seller and buyer

6. Exhibit 5.1: What Did You Say? What Did I Hear?

7. Salesperson-Buyer Communication Process Requires Feedback Major communication elements Source Encoding process Message Medium Decoding process Receiver Feedback Noise

8. Exhibit 5.2: The Basic Communication Model Has Eight Elements

9. Nonverbal Communication: Watch For It Concept of space Territorial space Intimate space – 2 feet Personal space – 2 to 4 feet Social space – 4 to 6 feet Public space – + 12 feet Space threats – too close Space invasion – OK to be close

10. Exhibit 5.3: Office Arrangements and Territorial Space

11. Communication Through Appearance and the Handshake Style hair carefully Dress as a professional Shake hands firmly and look people in the eye

12. Body Language Gives You Clues Nonverbal signals come from: Body angle Face Hands Arms Legs

13. A Light Signal for Vehicles has a Green, Yellow, and Red Light A person also sends three types of messages using body communication signals

14. You Have the Green Light Acceptance signals – a green light gives the “go ahead.” It indicates the buyer is willing to listen, and The buyer may like what is being said

15. You Have the Yellow Light Caution signals - a yellow light gives a neutral or skeptical sign indicating the buyer maybe uncertain about what you are saying Handle the signal properly, or it may change from yellow to red

16. You Have the Red Light Disagreement signals – a red light indicates the person may not be interested in your product

17. Recognizing Body Signals Knowing body signal guidelines can improve your communication ability by allowing the salesperson to: Be able to recognize nonverbal signals Be able to interpret them correctly Be prepared to alter a selling strategy Respond positively both nonverbally and verbally to a buyer’s nonverbal signals

18. What Would You Do? You arrive at the industrial purchasing agent’s office on time. This is your first meeting. After you have waited five minutes, the agent’s secretary says, “She will see you.” After the initial greeting, she asks you to sit down. For each of the following three situations determine: What nonverbal signals is she communicating? How would you respond nonverbally?

19. She sits down behind her desk. She sits up straight in her chair. She clasps her hands together and with little expression on her face says, “ What can I do for you?” What nonverbal signal is she communicating? What Would You Do? Situation #1 5- How would you respond nonverbally?

20. As you begin the main part of your presentation, the buyer reaches for the telephone and says, “Keep going; I need to tell my secretary something.” What nonverbal signal is she communicating? What Would You Do? Situation #2 How would you respond nonverbally?

21. In the middle of your presentation, you notice the buyer slowly lean back in her chair. As you continue to talk, a puzzled looks comes over her face. What nonverbal signal is she communicating? What Would You Do? Situation #3 How would you respond nonverbally?

22. Barriers To Communication Differences in perception Buyer does not recognize a need for product Selling pressure Information overload Distractions Poor listening How and what you say Not adapting to buyer’s style

23. Exhibit 5.8: Barriers To Communication Which May Kill a Sale

24. Master Persuasive Communication To Maintain Control Persuasion is the ability to change a person’s belief, position, or course of action Feedback guides your presentation Probing – asking questions Remember to use trial closes Empathy puts you in your customer’s shoes K eep it S imple S alesperson ( KISS ) Creating mutual trust develops friendship

25. Master Persuasive Communication To Maintain Control, cont… Listening clues you in Hearing Listening Listen to words, feelings, and thoughts Three levels of listening Marginal listening Evaluative listening Active listening Technology helps to remember

26. Your Attitude Makes the Difference 9 Factors of a Great Sales Attitude Caring Joy Harmony Patience Kindness Moral Ethics Faithfulness Self Control Enthusiasm Show your excitement towards the customer

27. Proof Statements Make You Believable Credibility through: Empathy Listening Enthusiasm Proof statements substantiate claims

28. Summary of Major Selling Issues Communication is the transmission of verbal and nonverbal information and understanding between a salesperson and prospect Modes of communication – words, gestures, visual aids Communication process model Barriers may hinder or prevent constructive communication during a sales presentation

29. Summary of Major Selling Issues, cont… Barriers must be recognized and overcome or eliminated Nonverbal communication is a critical component of the overall communication process Territorial space, handshake, eye contact, body language Enhancing overall persuasive power through development of several key characteristics Empathy, more listening and less talking, positive attitude, enthusiastic manner