1. Dear Sir/Madam,
I have the pleasure of sending you my resume in order to apply for the position as
Executive / Personal Assistant.
I have worked for more than 10 years as Assistant Manager / Executive Secretary in
both London and Madrid. Among the tasks of the position, I would like to highlight
management of agendas, coordinating meetings, travelling (hotel reservations, tickets,
and transfers), restaurant reservations, preparation of presentations, budgets, filing,
filtering emails and calls, organization of events and translations, maintenance of
Social Networks. In addition, I have carried out tasks as a Personal Assistant (Travel
management, family reservations, booking tickets (Opera, Theater, Cinema ..), medical
appointment management, shopping (online: auctions, gifts ...) , among other.
I identify myself as an empathic person, good communicator, organized, with own
initiative, dynamic, creative, multipurpose, resolute, with good presence, observer
(attention to detail), with a gift of people, hardworking, positive, responsible,
organized and always with the desire to face new challenges and expand knowledge.
I am currently in active job search so my incorporation could be immediate.
Waiting for my profile to be of interest to you.
Receive a warm greeting,
Pilar Blein Ibañez
2. PILAR BLEIN IBAÑEZ
Calle Francisco Remiro 28, 1A 28028 Madrid, Spain +34 685 945 833 mariapilarblein@gmail.com
LinkedIn Aboutme
EXCUTIVE ASSISTANT / PERSONAL ASSISTANT / MARKETING & COMMUNICATIONS / SOCIAL MEDIA
Native Spanish speaker; Fluent in English
AIM
My aim is to find my dream position as a bilingual (Spanish/English) Executive Assistant in a demanding work environment where I can
develop and apply my skills in coordination, planning, customer’s relations, social media, marketing & market research and
communications.
PROFILE
Great organizational capabilities, detail oriented; with a proactive, empathic, creative and innovative approach to management.
Negotiation and leadership skills, always focused on reaching targets with an efficient use of resources.
Independent and motivated professional with research and development aptitudes; assertive; with the right attitude to improve client
relations and to grow at all organizational levels. With an emphasis on confidentiality.
Social Media & Networks management, Community Manager.
PROFESSIONAL EXPERIENCE
ARTESANOS DEL MARQUÉS S.L (GRUPO BAENA)
Assistant to the CEO October 2015 – November 2016, Madrid, Spain.
Reporting to the Board of Directors and top management. E-Commerce: design, planning and implementation of a campaign for product
commercialization through AMAZON and other online sales and distribution networks; inventory, POs and reports management and
logistics. Client management: customer lists and classification, prospects, and customer and supplier’s relations.
PARKER HANNIFIN, Madrid, Spain.
Executive Assistant June – December 2014.
Assistant to the Regional General Manager, agenda, visas, security and travel arrangements, email accounts, meetings, conference calls,
report reconciliation, expenses, presentations and reports management.
CHÁVARRI & MUÑOZ ABOGADOS Madrid, Spain.
Executive Assistant April 2013 – June 2014 (Interim position).
Assistance and support to the CEO, and to the HR department and the Department of evictions and rentals (presentations, agenda,
expenses management, reports). Also, corporate Website management and maintenance, and coordination of customer attention and
reception for this renowned Law firm.
REHABILITACION Y TRATAMIENTOS S.L. Madrid, Spain.
Office Manager January 2012 – April 2013.
Reporting directly to the CEO. Re-organization of the office area, direct contact with suppliers and customers. Organisation of building
works and procedural arrangements for the building team, updating of all required project documentation, monitoring of work groups
and set up and execution of common work processes. Acting as the comptroller: operations and accounts receivable control, overseeing
accounts payable management. Production of monthly reports for tax payments and allowances.
YOUR VIRTUAL ASSISTANT.ES Madrid.
Certified Virtual Assistant March 2009 – January 2012.
Professional services for specific projects for a series of corporate clients: Financiaciones Kival S.L., Nordfish S.A., Rehabilitación y
Tratamientos S.L., and assistance to freelance professionals (including the renowned Soprano, María Rodríguez). Production of
presentations, translations, (Spanish-English-Spanish), event planning and management, travel arrangements (accommodation,
meetings, business luncheons, dinners, entertainment, also administrative support and security requirements at destination). Social
media and networks management, and content distribution. Data updates, market research, and generation of reports.
HAVAS MEDIA GROUP Madrid.
Assistant to the CEO, and head of Strategy, and to the Research & Development Department. April 2005 - July 2008.
As Executive Assistant to the CEO of Havas media, a global leader in Marketing and Market Research: I have coordinated research
projects for market development; prepared sales forecasts presentations; produced reports an, translated all sales materials. Client
management: customer attention and support, business and sales events coordination; list of clients and prospects, and generation and
follow up of leads. I have also explored and implemented the business applications of the then brand new Social Media networks and
tools (E.g., Facebook) for market research and for the identification of potential clients and suppliers. I have also assisted the top
management in the creation and publishing of their first social media profiles.
3. GYJ EDICIONES Madrid.
Personal Assistant to the CEO. September 2003 – April 2005.
Agenda coordination and management; planning and coordination of meetings and travel. Management of all incoming and outgoing
communications, including emails and media relations, and archiving. Design and production of presentations.
SEAGRAM ESPAÑA Madrid, Spain.
Executive Assistant. September 1999 - May 2003.
Assistant to the Trade Marketing Director. Management of the agenda, meetings, customer support; production of reports, expenses
control, budgeting, logistics and coordination of incentives travel arrangements for wholesalers, including traveling as the company’s
representative. Conventions and events planning, coordination and organization. Assistance in the preparation of the Business Plan and
Sales Plan. Control and assistance to Duty Free (wholesalers) client management, including interpreting at meetings and events.
Production of reports for the Board of Directors.
MERRILL LYNCH London, UK/Madrid, Spain.
Executive Assistant. April 1999 - September 1999.
Assistant to the Research and Media Manager. Coordination of the agenda, planning of meetings and travel itineraries. Production of
presentations and newsletters both for internal and external use and distribution. Monthly overseeing of the department’s expenses,
archiving.
BANCO SANTANDER London, UK.
Executive Assistant. November 1997 - March 1999.
Assistant to the Financial Manager. Coordination of the weekly meetings of the Executive Board of Directors, preparation and distribution
of the minutes. Presentations, expenses management. Support to the Vice-President for Technology and Operations; coordination of the
agenda, meetings and expenses control.
EDICIÓN XII LTD London, UK.
Executive Assistant. September 1991 - October 1997.
Assistant to the Financial Manager. Credit control for more than 1000 international institutions; accounts payable and accounts
receivable management, production of weekly and monthly reports, allowances; new employees’ training, coordination of business
meetings. Negotiation with suppliers and direct customer support.
EDUCATION
International secretarial works - Escuela Intl. de Secretariado Maria Borkowska, Madrid. 1989 – 1991.
Bachelor – Instituto San Pascual, Madrid. 1988 – 1989.
LANGUAGES
Spanish: native speaker
English: fluent (C1 level of the European)
IT - SKILLS
MS Office (advanced user) – Word, Excel, Access, PowerPoint, Lotus, Outlook, Gmail. Social Media (Hootsuite), Photoshop CS4 (basic),
Publisher 2010, Front Page. Joomla 3.2., Debitoor, Podio.
ADDITIONAL EDUCATION
Certificate in Advanced English (CAE). Cambridge English school. Madrid. Enero 2016 – Junio 2016.
Community Manager. Master Degree at EFEM (Grupo Gates). Madrid. November 2013 – June 2014.
Community Manager & Social Media at Pixelpro, Madrid. July 2013.
Certified Virtual Assistant at Bureau Red, Madrid. September 2009 to March 2010.
Trade negotiation and sales techniques at Adams School, Madrid. May 2009.
Photoshop CS4 at Adams School (on-line), Madrid. February 2009 to May 2009.
Creation of businesses at Chamber of Commerce of Madrid. January 2002 to March 2002.
Executive Secretariat & Protocol at TEA-CEGOS School, Madrid. January 1999 to July 1999.
Cambridge First Certificate at Redbridge Institute, London. September 1991 to June 1992.
OTHER INTERESTS
Hiking, sailing, yoga TTC (International Yoga Teacher Certification by Sivananda Yoga Vendata), mindfulness and meditation, music
concerts and festivals.
Keep learning in all aspects of my life.
