The document discusses the format and structure of a business letter, including:
- The main parts of a letter are the heading, inside address, salutation, subject line, body, complimentary close, and signature.
- The body includes an introduction paragraph, main discussion in the middle paragraphs, and a concluding paragraph.
- Additional notations may include identification of the typist, word processing file name, enclosures, and distribution list.
- Proper formatting includes margins and spacing between paragraphs. Sample letters are provided to illustrate the discussed structures and conventions.
Business Writing Mastery - 13th September 2017 KPI Consultancy
In this full day session, we will learn :
MOM & Memos :
- Communicate in ways that help improve the accuracy and effectiveness of your minutes.
- Know how to select the right content for different types of minutes.
- Be able to report discussions and actions using correct grammar and tone.
Reports That Work :
- Project a more professional image through your report writing.
- Write reports which are clear, logical and convincing.
- Produce accurate sections of a report.
This comprehensive workshop provides you with an in-depth understanding of how to write in a concise and clear style that focuses on your reader. It will help you build better relationships and improve your company’s image. This full day session also helps you perfect your writing skills and become a helpful resource for your staff and colleagues.
Business Writing Mastery - 13th September 2017 KPI Consultancy
In this full day session, we will learn :
MOM & Memos :
- Communicate in ways that help improve the accuracy and effectiveness of your minutes.
- Know how to select the right content for different types of minutes.
- Be able to report discussions and actions using correct grammar and tone.
Reports That Work :
- Project a more professional image through your report writing.
- Write reports which are clear, logical and convincing.
- Produce accurate sections of a report.
This comprehensive workshop provides you with an in-depth understanding of how to write in a concise and clear style that focuses on your reader. It will help you build better relationships and improve your company’s image. This full day session also helps you perfect your writing skills and become a helpful resource for your staff and colleagues.
Art of Letter Writing - Small tips that can make a differenceSameer Kachole
What ever we write, if we do not say from our heart, it is never Right. So, you make a Memo, Circular, Business letter or Love letter - Wright what is Right, feel the words that you write. Imagine the person who is going to read it and put down the emotion on paper.. and see the Magic.
This is one of the presentations used, in a one-day seminar on Communication and Interpersonal Skills for the Executives of the MI Plant, NFCL, Nacharam, Hyderabad.
Aquire useful techniques for effective writing and learn skills that apply to all forms of writing. Writing PowerPoint Presentation Content slides includes topics such as: 16 rules of writing, 26 writing tips, writing pitfalls, excercises, applications, 8 slides on sentence structuring, writer’s block, solution to writer’s block, brainstorming, 4 slides on free writing, 5 slides on letter writing, introductory letters, sales writing, sales letters, report writing, framing a report, tips and mistakes for media dealings, how to’s and much more.
The Three Step Writing Process (Technical & Business Writing)Waleed Liaqat
Explains the three step writing process that needs to be followed while preparing letters, applications, brochures etc. Indirect and Direct approach in writing are also explained.
Art of Letter Writing - Small tips that can make a differenceSameer Kachole
What ever we write, if we do not say from our heart, it is never Right. So, you make a Memo, Circular, Business letter or Love letter - Wright what is Right, feel the words that you write. Imagine the person who is going to read it and put down the emotion on paper.. and see the Magic.
This is one of the presentations used, in a one-day seminar on Communication and Interpersonal Skills for the Executives of the MI Plant, NFCL, Nacharam, Hyderabad.
Aquire useful techniques for effective writing and learn skills that apply to all forms of writing. Writing PowerPoint Presentation Content slides includes topics such as: 16 rules of writing, 26 writing tips, writing pitfalls, excercises, applications, 8 slides on sentence structuring, writer’s block, solution to writer’s block, brainstorming, 4 slides on free writing, 5 slides on letter writing, introductory letters, sales writing, sales letters, report writing, framing a report, tips and mistakes for media dealings, how to’s and much more.
The Three Step Writing Process (Technical & Business Writing)Waleed Liaqat
Explains the three step writing process that needs to be followed while preparing letters, applications, brochures etc. Indirect and Direct approach in writing are also explained.
properties such as (plastic viscosity, yield point ad gel strength) of the drilling fluid ivestigated using OFFITE model 900 viscometer and a computer which can offer a very accurate result.
Learn about, communications basics, the value of good communication skills, factors inspiring communication, the art of dynamic communication and practical guide to communication
Learning Objectives:
To teach you to read letters or letter requests carefully before responding.
To teach you the importance of creating formal and informal documents.
To teach you basic letter formats and letter-writing strategies.
To teach you letter-writing etiquette.
WRITING MODELS FOR COLLEGE, MASTERS AND DCOTORAL DEGREEDELJIEANGANA
Teachers who want to cut lesson planning time should welcome this series. The new editions are revised in line with the new literacy framework and bring you new models. Writing Models aims to help teachers cover every sort of writing type they need; fine tune lessons by following key teaching points for each model; and deliver the new literacy units to pupils of varying ability using different versions of the same model.
Each book in the series gives you:
A bank of easy-to-use, photocopiable models for writing covering poetry, narrative and non-fiction
Key teaching points for each model.
Letter writing is the exchange of written or printed messages. Distinctions are commonly drawn between personal letters (sent between family members, friends, or acquaintances) and business letters (formal exchanges with businesses or government organizations).
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The purpose of this guide is to brief the reader about business writing. By the end of this guide, the reader should be able to write a business report/letter, an email, a memo, a complaint, an apology, and professionally delivering negative and positive messages. Subsequent sections will guide the reader through the journey of what to do and what to avoid when writing a professional message regardless of its type.
Online aptitude test management system project report.pdfKamal Acharya
The purpose of on-line aptitude test system is to take online test in an efficient manner and no time wasting for checking the paper. The main objective of on-line aptitude test system is to efficiently evaluate the candidate thoroughly through a fully automated system that not only saves lot of time but also gives fast results. For students they give papers according to their convenience and time and there is no need of using extra thing like paper, pen etc. This can be used in educational institutions as well as in corporate world. Can be used anywhere any time as it is a web based application (user Location doesn’t matter). No restriction that examiner has to be present when the candidate takes the test.
Every time when lecturers/professors need to conduct examinations they have to sit down think about the questions and then create a whole new set of questions for each and every exam. In some cases the professor may want to give an open book online exam that is the student can take the exam any time anywhere, but the student might have to answer the questions in a limited time period. The professor may want to change the sequence of questions for every student. The problem that a student has is whenever a date for the exam is declared the student has to take it and there is no way he can take it at some other time. This project will create an interface for the examiner to create and store questions in a repository. It will also create an interface for the student to take examinations at his convenience and the questions and/or exams may be timed. Thereby creating an application which can be used by examiners and examinee’s simultaneously.
Examination System is very useful for Teachers/Professors. As in the teaching profession, you are responsible for writing question papers. In the conventional method, you write the question paper on paper, keep question papers separate from answers and all this information you have to keep in a locker to avoid unauthorized access. Using the Examination System you can create a question paper and everything will be written to a single exam file in encrypted format. You can set the General and Administrator password to avoid unauthorized access to your question paper. Every time you start the examination, the program shuffles all the questions and selects them randomly from the database, which reduces the chances of memorizing the questions.
Final project report on grocery store management system..pdfKamal Acharya
In today’s fast-changing business environment, it’s extremely important to be able to respond to client needs in the most effective and timely manner. If your customers wish to see your business online and have instant access to your products or services.
Online Grocery Store is an e-commerce website, which retails various grocery products. This project allows viewing various products available enables registered users to purchase desired products instantly using Paytm, UPI payment processor (Instant Pay) and also can place order by using Cash on Delivery (Pay Later) option. This project provides an easy access to Administrators and Managers to view orders placed using Pay Later and Instant Pay options.
In order to develop an e-commerce website, a number of Technologies must be studied and understood. These include multi-tiered architecture, server and client-side scripting techniques, implementation technologies, programming language (such as PHP, HTML, CSS, JavaScript) and MySQL relational databases. This is a project with the objective to develop a basic website where a consumer is provided with a shopping cart website and also to know about the technologies used to develop such a website.
This document will discuss each of the underlying technologies to create and implement an e- commerce website.
Understanding Inductive Bias in Machine LearningSUTEJAS
This presentation explores the concept of inductive bias in machine learning. It explains how algorithms come with built-in assumptions and preferences that guide the learning process. You'll learn about the different types of inductive bias and how they can impact the performance and generalizability of machine learning models.
The presentation also covers the positive and negative aspects of inductive bias, along with strategies for mitigating potential drawbacks. We'll explore examples of how bias manifests in algorithms like neural networks and decision trees.
By understanding inductive bias, you can gain valuable insights into how machine learning models work and make informed decisions when building and deploying them.
Forklift Classes Overview by Intella PartsIntella Parts
Discover the different forklift classes and their specific applications. Learn how to choose the right forklift for your needs to ensure safety, efficiency, and compliance in your operations.
For more technical information, visit our website https://intellaparts.com
We have compiled the most important slides from each speaker's presentation. This year’s compilation, available for free, captures the key insights and contributions shared during the DfMAy 2024 conference.
Literature Review Basics and Understanding Reference Management.pptxDr Ramhari Poudyal
Three-day training on academic research focuses on analytical tools at United Technical College, supported by the University Grant Commission, Nepal. 24-26 May 2024
Hybrid optimization of pumped hydro system and solar- Engr. Abdul-Azeez.pdffxintegritypublishin
Advancements in technology unveil a myriad of electrical and electronic breakthroughs geared towards efficiently harnessing limited resources to meet human energy demands. The optimization of hybrid solar PV panels and pumped hydro energy supply systems plays a pivotal role in utilizing natural resources effectively. This initiative not only benefits humanity but also fosters environmental sustainability. The study investigated the design optimization of these hybrid systems, focusing on understanding solar radiation patterns, identifying geographical influences on solar radiation, formulating a mathematical model for system optimization, and determining the optimal configuration of PV panels and pumped hydro storage. Through a comparative analysis approach and eight weeks of data collection, the study addressed key research questions related to solar radiation patterns and optimal system design. The findings highlighted regions with heightened solar radiation levels, showcasing substantial potential for power generation and emphasizing the system's efficiency. Optimizing system design significantly boosted power generation, promoted renewable energy utilization, and enhanced energy storage capacity. The study underscored the benefits of optimizing hybrid solar PV panels and pumped hydro energy supply systems for sustainable energy usage. Optimizing the design of solar PV panels and pumped hydro energy supply systems as examined across diverse climatic conditions in a developing country, not only enhances power generation but also improves the integration of renewable energy sources and boosts energy storage capacities, particularly beneficial for less economically prosperous regions. Additionally, the study provides valuable insights for advancing energy research in economically viable areas. Recommendations included conducting site-specific assessments, utilizing advanced modeling tools, implementing regular maintenance protocols, and enhancing communication among system components.
1. USING THE LETTER FORMAT
The lecture will be of two main parts:
•Introduction
•Parts of a Letter
Plus Two Sample Letter Formats
2. INTRODUCTION
Letters are ordinarily used to send
relatively short messages to:
customers
Clients
Government agencies
and other readers outside the
writer’s organization.
3. The Parts of a letter include:
((7 Parts
1. Heading
2. Inside Address
3. Salutation
4. Subject Line
5. Body
6. Complementary Close
7. Special Notations
4. Two variations of the letter format are
will be discussed towards the end of the
lecture:
Figures A – 1
and A – 2.
Both variations have the same parts.
5. 1. Heading
• The heading gives your address (but not your
name( and the date.
Words in the heading are usually spelled out:
Street, Avenue, and so on. Exceptions: e.g.
P.O Post Office’s two-letter
NY for New York ..etc.
• Most likely, the letter you send at work will be
typed on “letterhead” stationery that has your
company’s name, address, and phone number
already printed on it. The date will be the only
part of the heading you will have to provide.
Figures A – 1 and A – 2 show examples.
6. 2. Inside Address
The inside address gives:
– the name and address of the person to whom you
are sending the letter.
– Where appropriate, include the person’s title and
position.
– By custom, the titles Mr., Mrs., and Dr. are
abbreviated, but other titles are usually written
out in full: Professor, Senator.
– The reader’s title is usually typed before his or her
name, and the reader’s position is typed after it. If
your reader uses a middle initial, include it:
7. MIAMI UNIVERSITY Department of English
Bachelor Hall
Oxford, Ohio 45056
513 529/5221
October 12, 19—
Mr. Paul Ring
P.O. Box 143
Watson, Illinois 62473
Dear Mr. Ring:
I am delighted that you wish to learn about Miami University’s master’s degree program in technical and scientific communication.
This professional, practice-oriented program prepares people for careers in which they will help specialists in scientific, technical, and
other fields communicate their knowledge in an understandable and useful way. The job market for our graduates is excellent.
People studying with us complete three semesters of course work and an internship. Within this framework, we strive to tailor each
student’s course of study to his or her particular interests and career objectives. Consequently, our graduates work in a wide variety of
jobs and deal with many types of communication. These types include instruction manuals for computers and other high-tech
equipment, informational booklets given to cancer patients, technical advertising, corporate procedure books, and technical reports
and proposals in many fields, such as chemistry, aerospace engineering, pharmaceuticals, environmental protection, and health care. A
special feature of our program is that it prepares people to advance rapidly in the profession – to management, policy-making roles, or
ownership of their own communication companies.
We welcome applications from people with undergraduate degrees in many different subjects, including English and the other
humanities, communication, natural and social sciences, engineering and other technical fields, art, business, and education. We strive
to obtain graduate assistantships or other financial aid for every student accepted into the program who requests it.
I am enclosing a booklet describing our MTSC program in detail. If you wish to learn about similar programs at other schools, you
may want to purchase a copy of Academic Programs in Technical Communication, which is sold by the Society for Technical
Communication, 901 N. Stuart Street, Suite 904, Arlington, VA 22203-1854.
If you have any questions about the MTSC program, please feel welcome to write, call, or visit.
Sincerely,
C. Gilbert Storms, Director
Master’s Degree Program in
Technical and Scientific Communication
Enclosure: Booklet
Excellence is Our Tradition
8. Salutation
• The salutation is the letter writer’s
way of saying “hello.” By custom, a
salutation includes the word Dear,
usually followed by the reader’s
title, last name, and a colon (:(
10. Dear Mr. Dobheck:
• If you know your reader well enough to use
his first name in conversation, you may use
it in your salutation. In that case, use a
comma rather than a colon:
• e.g. Dear Leon,
• If you do not know the name of the
appropriate to address, you may use the
name of the department or organization in
the salutation:
11. e.g. Dear Customer Relations
Department:
When you do not know the name of
the person, avoid using Dear, Sir or
Gentlemen. These salutations are
considered objectionable because of
the assumption they make about
the sex of the addressee.
12. • Subject Line
• A subject line typically contains no
more than eight words. It usually
begins with the word Subject or Re,
followed by a colon (Figure A – 1).
Here are two examples:
Subject: Response to Your Letter of
March 8, 19 –
Re: Continuing Problems with the
SXD
13. • A subject line focuses the reader’s attention
on the topic of your message and makes it
easier to relocate your letter in the file.
Phrase your subject line in the same reader-centered
way you phrase the rest of your
communication. Avoid phrases like
“responses to Your Questions.” Use precise
phrase, such as “Near-Term Risks of
Investing in Southeast Asia.” Be brief but
specific. Bolding also helps focus the
readers attention on the purpose of the
letter.
14. • Although subject lines are helpful
to readers, many letters are sent
without them. If you are unsure
about whether to include one,
consider the custom in your
organization and the extent to
which a subject line will help your
reader.
15. • Body
• The body of a letter contains your
message. Except in rare instances,
it is single-spaced with a double
space between paragraphs. The
paragraphs are usually short – ten
lines or fewer. However, use longer
paragraphs if you feel they are
better suited to your message.
16. Customarily the body of a letter consists of:
• a beginning,
• a middle,
• and an end.
In most letters, the beginning is one
paragraph long. It announces the writer’s
reason for writing. In letters between
people who communicate frequently, it
may include personal news.
17. • The main discussion of the writer’s
topic is usually contained in the
middle section.
• The final paragraph usually
includes a social gesture – thanking
the other person for writing,
expressing a willingness to be of
further assistance, or the like.
18. Complimentary Close
• The complimentary close is the letter
writer’s way of saying “goodbye.” It
consists of one of several familiar
phrases, such as:
• Your truly, Sincerely, or Cordially.
The first letter of the first word is
capitalized. A comma follows the
complimentary close.
19. • When you are writing to someone
you do not know, select one of the
more formal phrases for your
complimentary close, such as
Sincerely or Sincerely yours. When
writing to an acquaintance, use
more informal phrase, such as
Cordially or With best wishes.
20. • Signature Block
• Your name appears twice in the signature block, once in
handwriting (with a pen) and once typed. Together, the
complimentary close and signature block look like this:
•
• Complimentary Sincerely yours, Cordially,
• Close
• SignatureRaphael Goodman Constance
• Typed name Raphael Goodman
Constance Idanopolis
• Title Senior Auditor Head, Sales Division
21. • Special Notations
• Following the signature block, you may include
certain notations:
• Identification of typist. If the letters is typed by
someone other than you, the typist may include your
initials and his or hers, usually against the left-hand
margin. Your initials appear first, in uppercase letter,
followed by the typist’s initials, in lowercase letter. A
colon or slash usually separates the two:
• TLK:smc TLKL/smc
• Sometimes, only the typist’s initials appear, always in
lowercase letters.
22. • Identification of Word-processing or computer
file.
• Letters typed on a word processor or computer may
include on a separate line the name or number of the
file in which the letter is stored, as in Figure A – 1.
Such a notation is especially common where printed
copies of the letter will be distributed for review
before it is sent to its intended reader and where the
letter might, with some slight modification, also be
sent to other readers. The file identification helps the
writer or the typist find the file again to make the
changes.
23. • Enclosure. If you are enclosing items with
your letter, you may want to note that fact.
You may also specify how many items you are
enclosing or what the items are:
• Enclosure
• Enclosure (2)
• Enclosure: Brochure
24. • Distribution. If copies of the letter are going
to be sent to other people, you may list their
names in alphabetical order. The abbreviation
cc stands for “carbon copy,” but it used also
when the copies are made on a copying
machine:
• cc: T. K. Brandon
• F. Lassiter
• P. B. Waverly
25. • Sometimes, it is a good idea to include the titles,
positions, and locations of the people who are getting
copies. If you work in a large organization, some of
your readers may not know who the others are unless
you identify them. Also, such information will help
future readers know what departments received
copies of the communication.
• cc: T. K. Brandon, Vice President for Research
• Dr. F. Lassiter, Manager, Cryogenics Laboratory
• P. B. Waverly, Purchasing Department
26. • Placement of Text on the Page
• The customary margins for page-length letter
are 1 to 1½ inches on the top and sides.
Typically, the bottom margin is ½ inch deeper
than the top margin. With letters that are
shorter than a full page, you might position the
middle line a few lines above the middle of the
page. Unless you re an experienced typist, you
may have to type a short letter twice, once to
see how long it will run and once to position it
attractively.
27. • When you write a letter that is longer than one page, use plain
paper for the second and subsequent pages rather than
letterhead stationery. At the top of the page, type the name of
the addressee, the page number, and the date. Here are two
commonly used arrangements:
• 1)
• Hasim K. Lederer
November 16, 19 –
•
__________________________________________________
__
• 2)
• Katherine W. Hodges
• November 16, 19 –
28. • Leave two or three spaces below the heading
before continuing the text. Always place the
heading ½ to 1 inch from the top of the sheet,
no matter how much blank space is left after
the end of the letter. If only your
complimentary close and signature block
appear on the final page, you might retype the
preceding page with larger top and bottom
margins so that you can carry over more
material to the final page