Shibu Mathew Joseph is an experienced HR professional seeking a challenging position in HR operations, preferably in Dubai or Abu Dhabi. He has over 8 years of experience in HR operations, recruitment, administration, and people management. Currently he is the HR Manager of Asia Petrochemicals in Ras Al Khaimah, where he handles all HR activities including recruitment, employee relations, and compliance. Previously he worked as an HR Generalist at Gulf Computers and Assistant HR Manager at Al Raha Pure Natural Drinking Water.

1. SHIBU MATHEW JOSEPH
Contact: +97152–8446898
E-Mail: shibumathew1986@gmail.com
HUMAN RESOURCE PROFESSIONAL
HR Operations ~ Public Relations ~ General Administration ~ Industrial Relations ~ Performance Appraisal &
Recruitment ~ ISO 9001-2008 & ISO 20K
A dedicated analyst, proficient in running successful method-oriented HR operations & taking initiatives for business
excellence through process improvement
Seeking challenging assignments in HR Operations with an organization of repute, preferably in Dubai / Abu Dhabi
PROFILE SUMMARY
 MBA in HR & Marketing Management with 8 years of experience in:
HR Operations Public Relations General Administration
Recruitment & Placement Industrial / Government Relations Employee Welfare
Payroll Processing Reporting & Documentation People Management
 Gained significant knowledge of government undertakings related to labour, legal matters & relevant
government authorities plus network of contacts in the business & government sector
 Recruitment- contributing over all 8 years of accomplished experience with Recruitment & Staffing
Currently spearheading functions as Recruiter – Talent Acquisition
 Deft in heading the entire gamut of HRM functions with demonstrated leadership qualities;
conceptualising and effectuating measures in the operating procedures to optimise resource and
manpower utilisation
 Holds the distinction of interacting with management & employees by handling questions,
interpreting & administering contracts and helping resolve work-related problems
 Resourceful in coordinating with Practice Managers regarding employee turnover, absenteeism, changes
in work settings, employee motivation, recognition, salary raise, promotions, bonuses, other entitlement &
other employee related aspects
 Skilled in keeping records for each employee information such as payroll, contact details, absences,
supervisory reports on performance, among others
 Possesses strong communication, interpersonal and relationship management skills
CORE COMPETENCIES
Administration / HR Operations
 Interfacing with high level executives both internally/externally in a professional & effective manner; supervising the
efficient working of routine HR operations, in a manner that conveys a positive & proactive impression to all employees
 Ensuring optimum utilization of people with respect to their skills & capabilities, their retention, motivation,
integration and growth; verifying and documenting about personnel such as staffing, recruitment, training, grievances,
performance evaluations, staff records and classifications

2. Government / Industrial Relations
 Coordinating with relevant government bodies to process legal documents as per requirements; interacting with
official and staff’s documents such as visa, Medical, identity cards, work permits, licenses, lease agreements, business
contracts, etc. including its renewal, amendments or cancellation
 Ensuring adherence to statutory compliance in areas of Factory, IR and the social security legislations; handling
factory licensing / employment exchange matters and taking disciplinary actions
Performance Appraisal
 Collating and preparing reports for appraisal system as per performance review and development plan / based on
KRA / other modules of appraisals
 Drafting the confirmation / revision / increment / promotion letters according to the rating of appraisal system by
respective departmental heads
KNOWLEDGE PURVIEW
 Skilled in handling HRMS Portal as well as competency in HR Matrix & Skills Inventory; extensive working knowledge
of government procedures and regulations within UAE
 Played a vital role in serving as a core members for company’s ISO 20000 compliance; deft in managing HR &
Public Relations for Gulf Computers LLC
 Adroit in monitoring theimplementationof Performance Development Plans (PDPs) & Employee Development Programs
PROFILE SUMMARY
Since Nov’ 15 Asia Petrochemicals LLC, UAE as HR Manager
Start-up Experience- Working since Nov15 from the stage of plant commissioning- which mainly involves
manpower planning of the entire production team in 3shifts, administration, purchase, accounts & finance, sales
& marketing. Legal formalities- Lease Contracts, Civil Defense Certifications, EPDA, RAKIA- Visa formalities etc.
Asia Petrochemicals was established in the UAE, with the objective of expanding the Groups footprint in the Middle East
for Manufacturing, Trading, Distribution and Storage of Petrochemicals, Petroleum Products, Fuels and Polymers
The company's forte is its State of the Art Ester Production Facilty based in Ras Al Khaimah, UAE which has a installed
production capacity of 36,000 MTPA of various Acetates. It is the only such plant in UAE which manufactures and
refines the highest quality of Ethyl, Butyl and Methyl Acetates. The Unit is also integrated with a Storage Terminal within
the Plant Facilities to store feedstocks as well as the finished products.
Roles & Responsibilities
 End to End recruitment to ensure hiring ‘best-in-class-talent’ to facilitate achievement of business objectives.
Manpower Planning & Recruitment of all the staff including production, admin, purchase, accounts & finance etc.
 Ensure that all divisional HR activities comply with relevant labour laws and regulations
 Responsible for employee engagement and well-being to provide a supportive work environment
 Work closely with all divisions and departments, assisting managers and employees in understanding and
implementing HR policies
 Developing Policies & Procedures & Organizational Chart(Reporting Structure)
 Monitor on regular basis all employee movements and headcount, including recruitment, termination and
resignation, transfers, promotions, replacements etc. ensuring they are in line with the approved HR budget and
policies
 Manage employee relations and act as point of contact for employee questions and grievances, understanding
local employment legislation, compliance requirements and changes impacting the workforce, and providing
advice and information to managers relating to all aspects of employment
 Administer and report recruitment and on-boarding status against the approved HR Budget and worked as Talent
Acquisition specialist to close gaps through internal/external recruitment.
 Recruitment Procedures-(Preparing Job Description Sourcing CV’s, Screening, Initial Interview, Shortlisting), Offer
Letter(Discussing package, clarifications, joining formalities)
 Onboarding formalities(Arranging visa, ticket, joining report), Induction program(Briefing about the company
policies & procedures, Job Role)
 Developing process & forms(Recruitment, Leave, Performance appraisal, Grievance handling)
 Letters(Termination, Disciplinary, Performance, Experience certificates, Salary certificates), File Maintenance
(Employment Records-Offer letter, leave applications, Joining Reports, Labour contracts, Tenancy, Certificates,
Passports, License, etc.)

3.  Leave & Travel Management(Approvals, Requests- Annual leave, Maternity, Sick leave), Monthly Payroll
 Reports (Leave & Travel, Salary, Performance appraisal, Resign/Term), Tracking- Visa renewals, Cancellations,
Medical, EID, Tenancy renewals etc.
 Employee Relations & Engagement(Grievance handling, appraisal requests)
 Preparation of Full & Final Settlement based on contract & Department Clearance, Exit Interview
Since Mar’13 Gulf Computers LLC, UAE as HR Generalist
An ISO 20000 & ISO 9001:2008 certified company, is a pioneer in onshore IT & GIS Services & Solutions
Recruiter/Maharat HR
Work with internal teams and hiring managers to assist with recruitment efforts.
Assist in both external and internal hiring efforts
Develop recruitment strategy that includes job posting optimization
Identify and source appropriate talent as per client’ s requirement.
Manage the recruitment process and life-cycle, including initial assessments, interviews, and offers.
Counsel the candidate on corporate benefits, salary, and corporate environment.
Use social media, job portals, Internet sourcing, and own aggregated personal database to source candidates.
Roles & Responsibilities
 Responsible for maintaining HRMS Portal, updating policies & procedures, organizational chart.
 Recruitment & recruitment procedures such as offer letter queries, joining formalities, medical & life insurance,
induction, site deployment & site completion
 Developing process & forms.
 Performing overtime calculations, leave & travel management and maintaining records in the system
 Accountable for assisting the payroll management for its smooth operation
 Ensuring that labour laws are as per what is offered in the legislation and/or regulations
 Carrying out performance appraisal task as per decision
 Maintaining all necessary Medical & Life Insurance tasks for the employees
 License & Tenancy renewals: Visa formalities-New Visa, Renewal, Cancellations: Vehicle-Renewal, Fines, SALIK,
Insurance
 Overseeing the processing full and final settlement, cancellation, exit interviews & relieving formalities
 Handling & developing leave replacement and bench report
 Conducting on boarding formalities such as visa process & tickets and maintaining monthly billing sheet
 Monitoring the preparation and execution of employee justification sheet
 Deploying Competency Matrix, Skills Inventory, and HR Matrix for the company
 Dealing with employee issues- grievance handling
 Guiding in new account openings, loan & OD facilities
 Understanding and working as ISO 20000 team member for HR Dept.
Highlights:
 Played a vital role in providing notable improvement in employee satisfaction and improved employee morale
 Holds the distinction of streamlining any existing systems for petty cash, administration expenses & attendance
management/ processes which resulted in effective implementation
 Successfully received 20% salary increment based on performance appraisal review
Sep’07 –Mar’13 Al Raha Pure Natural Drinking Water, UAE as Operations Assistant
Role:
 Monitored effective implement of payroll system
 Checked all leave computations and payment so that they are correctly made
 Accountable for ordering employee airline tickets based upon provided criteria and eligibility
 Responsible for ensuring maintenance of data base for the employee
 Ensured:
o Applicability of the HR Management of the company with that of the labour laws
o Grievances of each employee are taken care within the timeframe
 Developed severance statements as per the UAE Labour Law
 Handled and managed physical company assets
 Oversaw the releasing of car and issuing of company phone to the employee; ensured their physical condition at
specific intervals and prepared reports for any traffic fines or issues relating to it
 Carried out inspection of company’s accommodation and conducted social gatherings
 Helped the PRO’s for passport, visa renewal, insurance and registration process

4.  Generated daily signing sheets of workers, attendance, punctuality reports, working hours & overtime reports
 Submitted the time sheets for approval and forwarding them for payroll processing on timely manner
 Completed processes and formalities for newly joined employees such as opening new bank accounts; oversaw
procedures for exiting staff
 Maintained data of the joining staff and communication between departments
Other Assignments:
 Managed the activities related to Quality Control, Production, Purchasing and Sales
 Verified standards of production are complaint with regulation standards of municipalities
 Imparted the training on the food handlers for the effective implementation of HACCP Internal Auditor for hazard analysis
 Ensured that all activities are related to production based on standard operating procedures
 Carried out inspection of the stock of materials and their quality check required for the production
 Maintained the vehicles and machineries on regular basis
 Helped the sales and motivated the field staff to keep up with the company objective
 Stored, filed & retrieved corporate documents and reports as and when needed
 Developed sales target based upon market research and identified market trends to achieve higher sales
 Ensured that the credit facility given to the sales people is under limit
 Oversaw business contact database of potential clients and business partners
Highlights:
 Played a vital role in providing notable improvement in employee satisfaction and improved employee morale
 Holds the distinction of streamlining any existing systems in quality control processes which resulted in improved
product quality
EDUCATION
 MBA in HR & Marketing Management from Birla Institute of Technology, RAK, UAE in 2009
 Bachelor of Business Management from Dr. G.R. Damodaran College of Science, Coimbatore,
Tamil Nadu in 2007
CERTIFICATION
 HACCP Certified Team Leader - Internal Auditor & Basic Food Hygiene Trainer
IT SKILLS
 HRMS Software, MS Office (Word, Excel, Outlook) & Internet Applications
PERSONAL DETAILS
Date of Birth: 17th July 1986
Languages Known: English, Hindi, Malayalam and Tamil
Nationality: Indian
Marital Status: Married
Visa Status/Location: Employment/Dubai
Driving License: UAE Driving License (Issued-2010)