The document provides information on Roadmap IT Solutions, an ERP software and services provider. It discusses Roadmap's history and international expansion since 2004. It highlights Roadmap's certifications and partnerships with Oracle. It also describes Roadmap ERP's implementations across industries and its capabilities to optimize business performance. The document is an overview of Roadmap presenting its history, credentials, solutions and customer reach.

2. A problem
solution tour now begins
Roadmap IT Solutions (P) Ltd registered its path breaking presence in the business of ERP in the year 2004.
Headquartered in Chennai and all the other 3 major Metro Cities of India, Roadmap's presence sprawls across India and
has also penetrated geographical borders to infiltrate the markets of SaudiArabia (KSA), SouthAfrica, Europe, and still
counting. Roadmap's FDIs in Switzerland and Ethiopia, and the Partnering Company & Investment in the Kingdom of
SaudiArabia augment its international stature as a branded ERPvendor.
The Oracle Gold Partner edge has privileged the indigenously modeled Roadmap ERP to be technologically sculpted
on the multi-tiered Oracle platform. The ISO 9001:2015 & ISO 27001:2013 certification has boosted Roadmap's market
presence as an authentic and highly- professional business entity. The business leaders spearheading the relentless
progress of the Company are adorned with 30+ years of impeccable experience in diverse business domains, and work
in tandem to harmoniously sharpen the ERPproduct to suit any industry variant.
Cushioned by the luxury of being crafted and supported by 450+ proficient IT prodigies, Roadmap ERP prides over its
350+ On-Premise and On-Cloud implementations across 50+ industry types. The entire bunch of Roadmap ERP's
digital prowess is fashioned to optimize the profitability, and enhance the performance efficiency, accuracy, and agility of
businesses in the most affordable manner possible.
OUR MOTTO:
GO BEYOND CUSTOMER EXPECTATIONS
About Roadmap
1

3. Roadmap - HR & Payroll
HR-Planning
Roadmap HR planning gives long range, short range and departmental plan for the manpower requirements. It is an integral part of
corporate planning and budgeting process. The system will check for the available manpower as per the activities mentioned by the user
and finalizes the required manpower to generate the request instantly.
Long Range Plan/
Objectives
Short Range Plan/
Objectives
Department
Objectives
Determine required
Activity, Job Titles
Compare Plan Vs
Actual manpower
Generates manpower
request & forward to HR
Receives manpower
request
Business Process Flow
Top
Management
Middle
Management
HR Department
Hierarchy of HR Planning is used for document forward and
approval in Roadmap ERP Modules.
View employees and their positions as well as vacant
positions, Planned Vs Actual Manpower.
System generated manpower requests.
Tree structure view of the hierarchy.
Business Process Mapping
Department
Manager
Define job titles, positions, organization chart, job description,
standards, qualifications, skill sets, specification.
Long term / short term / department plans and objectives.
Plan for manpower and compare with the available.
Planned manpower approval – Long and short term.
Manpower requests and approval.
HR & Payoll Architecture
Roadmap HR & Payroll software
strategically links the HRD and the other
departments of the company to capture
the employee and employee related
information from across the organization
and to assimilate an error-free
comprehensive account of each staff
member.
1

4. Today's demanding contracting and staffing environment requires a human capital management solution that enables rapid and
cost-effective recruiting and staffing. Roadmap HR-Recruitment handles the complete cycle of recruitment starting from manpower
request, advertisement, application receipts, scheduling & conducting different evaluation processes such as employment test, selection
tests, written tests, selection interviews, supervisory interviews, background check, reference check, issuing offer letter and upto
completion of including candidate into employees' master list.
HR - Recruitment
Business Process Flow
Department
Candidate
HR
Department
Candidate submits the
application Online
HR Department receives
the application for candidate
and upload it into
Resume Bank
Employee Test
Written Test
Interview
Reference Check
Background Check
Resume Bank Search
Resume Bank
Evaluation
Update the status in
Resume Bank
Make Advertisement /
through consultant and
collect CV
Employee Master
Update Status in
Employee application
Create Batch with set of
application for each job
Define the test for Batch
Sends man power request
to HR Department
Fetch
Suitable
application
If
Qualified
Yes
Yes
No
No
Handling of approved manpower requests, forming batches based on the job titles, positions etc.
Automatic matching of selection criteria.
Tracking of manpower request batches, tests, job titles and applicants.
Managing advertisement and preliminary application receipts.
Online job application submission.
Maintaining all details related to applicants (Huge volume of resume bank support).
Formation of multiple question sets based on job titles.
On-line written tests (objective & descriptive).
Scheduling of written test, employment test, medical test, interview, reference check, background check etc.
On-line evaluation, selection interviews, supervisory interviews, realistic job previews.
Track all operations of recruiting.
Issue / track offer letters and contractual agreements.
Online messaging (Alerts).
Business Functionality
Roadmap - HR & Payroll
2
Roadmap - HR & Payroll

5. Roadmap - HR & Payroll
HR-Employee Portfolio
Business Process Flow
HR Department
HR Manager
Register new employee
personal details, dependent
details, bank A/c details,
statutory document
education experience,
skill details
Prepare employee profile
changes for annual merit
increase, contract renewal,
promotion, compensation &
benefit changes, transfer etc
and forward for approval
Create profile and enter
salary, grade, allowance
details and forward for
approval
Update employee salary,
department work
location, grade, job, title,
position details
Approves the
profile
Enter employee resignation,
termination details and
create profile changes
Roadmap HR Portfolio facilitates storing & accessing critical employee records and providing instantaneous retrieval of employee
related information. This information includes the employee profile, career information in the organization such as departments served,
different positions/locations assigned, merit increase, compensation and benefits details such as basic salary, fixed allowance,
variable allowance, different insurance paid by company, tax deducted from employees, loan etc.
Business Process Mapping
Tracking employees complete details such as Personal,
Career details, compensation & benefits details, training
details, dependent details, etc.
Tracking employee profiles pending for approval.
Track employee legal documents information (Passport, visa,
driving license, work permit, identity card, medical card,
insurance), validity period and providing necessary alerts.
Track Active / Terminated / Resigned Employee details at any
instance.
Monthly department-wise employee headcount analysis
(Opening Count,Addition, Deduction, Closing Count).
EmployeeAttrition RateAnalysis.
Define applicable grades, min/max salary and allowances for each
grade.
Supports different types of employments (1) Company (2) Contract
(3) Subcontract (4)Temporary (5)Trainee (6) Apprentice
(7) Consultant.
Enter employee personal details, traits, dependent details,
education qualification, skill sets, experience, contract details,
notice period, etc.
Register profiles for new hire, promotion, transfer, compensation
and benefits information, miscellaneous changes.
Register statutory details such as ESI, PF, Income-tax, Aadhaar,
and bank account details.
Register memos, warning letter, show cause notices issued to the
employees.
Register the employee resignation, termination details and approval
through workflow.
Register employee service award details, various certificates
issued details.
Register and track the employee grievances.
Benefits
3

6. HR-Orientation
Orientation is the introduction of new employees to the organization, their work units and the job. This is also applicable for the employees
who are transferred, promoted to new environment, etc. With Roadmap HR Orientation, activity sequencing, scheduling and conducting the
orientation programme could be done at ease professionally. It ensures every new employee passes through the programme without fail.
The facility of linking the orientation type with specific employees will ensure the HR department to plan for different orientation programmes
for different categories of employees such as purchaser, machinist, operator, accountant etc.
Business Process Flow
HR Department
Department
Add newly joined records
and request for orientation
program
Department
Orientation
Prepare orientation
plan
Organization
Orientation
Business Process Mapping
Multiple orientation programs as per different job titles.
Organizational, departmental and job orientations.
Post orientation evaluation and have feedback from participants.
Schedule and monitor complete orientation programs.
Roadmap - HR & Payroll
HR - Training and Development
Business Process Flow
Training & Development
Department
Training Institution
HR Department
Department Heads
Employee
Prepares Annual Training
Program List
Sends Training Program
details
Announces the internal/
external training program
details to departments and
request for the participants list
Receive the
applications
Sends PO to the
Training Institute
Employee Training
Records
Appraise the employee for
post training
Receives the Training
program details and sends
the participant list
Employee attends training
program
Attracting the most qualified employees and matching them to the jobs for which they are best suited is important for the success of any
organization. In an effort to improve morale, productivity and to limit employee attrition rates, the organization effectively use employee
skills, provide training opportunities to enhance their skills and boost employees' satisfaction with their jobs and working conditions.
Roadmap HR Training & Development facilitates the organization in conducting enrichment programs. Since it is possible to find the cost
involved in the training, the approval based on the financial budgets and the amount spent per person can be easily traced. The pre and
post evaluation of training will help the organization to rate outcome of the training.
Training
External/
Internal
program
External
Internal
Business Process Mapping
Create and maintain organization's master training program.
Maintain external training institutions profile.
Registration of external training programs organized by various training institutions and send notification to the departments.
Conduct employee's pre and post training evaluation.
Efficient handling of employees approved training requests and arranging training program through internal/external training programs.
Employee assessment for the training program pre-requisite skill sets.
Internal/External training requirement.
Training course Registers/Nominations, objectives, evaluations.
Track the employee training history & Monitoring the training cost.
4
Roadmap - HR & Payroll

7. HR-Performance Appraisal
Business Process Flow
HR Department
HR Manager
Employee
Employee Supervisor
Department Manager
Methods :
1. Management by Objective (MBO)
2. Multi Rater Assessment (MRA)
3. Behaviorally Anchored Rating
Scale(BARS)
4. Work Standard Approach
5. Critical Incident Method
6. Check List Method
7. Essay Method
8. Forced Choice Method
9. Ranking Methods
10.Paired Comparison Ranking
HR Manager approves the
decision
Employee Self
appraisal
Supervisor appraises the
employee
Department Manager
appraisal the employee
Raises Appraisal request
for employee’s probationary
period, evaluation, merit
increase, contract, renewal etc
Receives filled in
appraisal
Proposes the decision
to HR Manager
Apply changes to
employee file
Performance appraisal is the process of structured formal interaction between a subordinate and supervisor, that usually takes the form of
a periodic interview (annual or semi-annual), in which the work performance of the subordinate is examined and discussed, with a view to
identifying weaknesses and strengths as well as opportunities for improvement and skills development.
The objectives of performance appraisals include: (1) validating selection and other management or cultural practices (2) helping
employees understand and take responsibility for their performance and (3) making decisions about pay or promotions. Roadmap
HR-PerformanceAppraisal supports all of the widely practiced performance appraisal systems.
Business Process Mapping
Appraisal for probationary period, annual merit increase and contract renewal evaluation.
Complete track of appraisal request upto profile changes.
Comparison of employee performance appraisals over a period of time.
Supports (1) BARS method (2) Check List method (3) Critical Incidents method (4) Essay method (5) Forced Choice Rating method
(6) MBO method (7) Ranking method (8) Work standard method (9) Scale Rating method (10) Multi RaterAssessment.
Adopt any method of appraisal to suit any business environment.
Integrated with employee profile management to facilitate reward such as promotion, transfer, salary increase, training requirement
as per HR policies of the organization.
Roadmap - HR & Payroll
5

8. Employee
HR-Leave & Time Management
Business Process Flow
Employee
Supervisor/ Manager
HR
Department
Employee submits leave
request through
system
Submits leave
encashment request
Approves the leave
request
Approves the leave
encashment request
Converts the leave
request into leave
entry
Post the leave entry
Late entry
Permission entry
Process leave
encashment request
Upload employee
attendance details from the
time attendance machine
Run program to
determine employee leave
entry, late and overtime
Roadmap Leave Management system provides accrual of leave and leave availed by the employees as per HR policy. Automated
processing facilities are provided to manage leave account balances and carry forward situations, with additional functionality allowed
for unused leave to be converted into payments to the employee. Each type of leave is defined as per the HR leave policy and
appropriate control/validations have been implemented.
Tracking pending employee leave requests for leave entry.
Leave encashment request and automatic generation of financial
related documents/ advices.
Summary on leave information.
Integration with time attendance system.
Track employee leave entitlements, transactions and current
balance at any instance.
Integration with time attendance system and determination of
employee worked hours, late arrivals, permission, overtime etc.
Supports different leave types (1)Accruals (2) Information
(3) LWOPand entitlement criteria.
Register different leave entitlements for each employee.
Supports periodical / yearly leave accruals.
Control over leave carry forward and maximum accumulation.
Paperless leave requests, approval and automatic notification.
Conversion of leave requests into leave entry.
Register employee attendance details, late arrivals, permissions
etc.
Business Process Mapping
Business Process Flow
Employee
HR Manager
Cash Management
Registers Loan
request and
forward to approval
Receives notification that
his application is rejected
Employee receives the
payment through payroll/
A/c or Receives cheque
Process the
document
Receives loan application
and approves/ rejects the
application
Prepares loan documents,
enters the disbursement
details & deduction details
Loan payment entry in
payroll record
Prepares payment
voucher and issues cheque/
does RTGS
Payroll adjustment
records for the
deduction
No
Yes
Cheque/ RTGS
Payroll
Roadmap HR Loan Management allows any organization to effectively and effortlessly configure any policy for availing the loan, the
frequency, the amount of the loan and the recovery. The system takes care of loans made to the employee and is fully integrated to the
finance.
Approved
Pay
option
Define various types of loans and criteria.
Employee loan request and approval details.
Efficient loan processing as per the company guidelines.
Loan disbursement through employee payables or payroll.
Employee loan register.
Flexible loan amortization schedules.
Employee loan deduction through Payroll.
Business Process Mapping
HR-Loan Management
HR Department
Benefits
Roadmap - HR & Payroll
6
Roadmap - HR & Payroll

9. HR - Business Trip
Business Process Flow
Business trip is one of the main activities performed for the purpose of marketing, selling, procurement and training.Any event of business
trip has to be verified and validated as per the policies procedures and department goals. Roadmap HR Business Trip helps the
organization to plan and execute the business trips with the necessary validations and authentication.
Marketing Department
Concerned Department
HR Department
Accounts
Department
Employee
Prepares business trip
request for the marketing &
gets approval and forwards
to HR
Prepares business trip
request for the training and
gets approval & forward to
HR
Receives approved
business trip request and
forwards copy to accounts
department
Books the required hotel,
airlines tickets
Receives approved bus trip
request & makes the
advance payment
Receives the approved bus
trip request and pays the
perdiem amount
Employee submits
the expense bill & returns
excess money
Per diem/
Reimbursement
Per diem
Reimbursement
Business Process Mapping
Setting up employee entitlements for the business trip.
Register Business trip request for training, sales & marketing,
procurement and approval through work flow.
Two types
Per Diem – Per day expenses paid in advance.
Reimbursement – post business trip reimbursement process.
Expenses registration, approval and tracking.
Shortfall deductions through Payroll.
Tight control based on eligibility criteria and company policy.
Tracking business trip costs.
Roadmap - HR & Payroll
Employee
Travel Agent
Business Process Mapping
Air ticket entitlement for the employee and dependents for annual vacation/Rest & Recreation leaves.
Periodical/YearlyAccrual ofTicket.
Ticket Issuance Register.
Ticket Encashment which is paid throughAPPayables or Payroll.
Tracking ticket current balance for the employees at any instance.
Ticket cost calculations.
Business Process Flow
HR Department
Register the employee
and dependents ticket
route class and other
entitlement details
Periodic ticket
accrual
Receives the ticket request
validates and issues voucher
to travel agent for the employee
and dependents ticket
Raises ticket request
for himself & dependents
Travel agent receives the ticket
voucher and issues the ticket
to the employee and sends
invoice to the company
Roadmap HR supports the ticketing procedures for the business trips of the employees and their trips on vacation with their dependants.
In finance, both expenses and liabilities are taken care and automated and the financial implications are also planned in advance.
HR- Ticketing
7

10. HR - Medical
The medical benefits offered in organization varies according to the grades/Job title. Also it requires strict validations, as it involves
financial and HR policies. It can be linked with the medical insurances of the respective employee to enable the prompt claim. The
automated allocations ensure error - free medical claims or benefits procedures.
Roadmap HR-Medical supports actual expenses reimbursement scheme or hospital contract scheme for the employees. It facilitates
registering the reimbursement invoices/hospital invoices in order to compute liability and expenses. While registering and approving
invoices, system validates all the criteria such as treatment coverage and maximum amount in order to have rigid control over the
medical expenses.
Business Process Flow
HR Department
Insurance
Company
Hospital
Contract
Reimbursement
Cashier
Enter Employee and
dependent medical
entitlement records
Request for insurance
card
Sends ID request for the
treatment
Issues the insurance card
to employee and
dependents
Sends invoice to the
company for the
premium
Receives the request
and issues identity card
Employee avails the
treatment whenever
required
Hospital sends invoice
to the company
Visits any hospital/ Physician
for the treatment & submits
invoice to the company
Receives the invoice and
makes payment to
employee
Insurance/
Hospital contract/
Reimbursement
Reimbursement
Hospital
Contract
Insurance
Business Process Mapping
Employee and Dependents eligible medical treatment list.
Position based eligibility criteria.
Employee-wise / Dependent-wise /Treatment-wise Budgets.
Supports three types of employee medical schemes.
Medical Reimbursements.
Hospital Contract.
Medical Insurance.
Tracking Employee and Dependents medical expenses.
Approval of Medical Expenses.
System generated AP documents for Hospital Contracts
and Employee Payable documents.
Roadmap - HR & Payroll
Business Process Flow
Roadmap Government Relations module (only for GCC countries) efficiently handles the Government relation activities such as applying
new employee iqama, renewing iqama, sponsorship transfers, exit & exit-re-entry visas, business visa’s, labor visa’s etc. HR department
can request and monitor Government relation requests related to the employees. Government Relation department can view approved
requests from various departments and take appropriate action on timely basis.
HR Department
Government Relation
Department
Requests the following to GR:
New IQAMA Request
IQAMA Renewal Request
Sponsorship Transfer
Exit - Reentry Visa Request
Business Visa Request
Labor Visa Request
HR receives and updates the
government relation details
in the concerned employee
HR file
Receives the service request
for the different government
relation service and process
the record updates the
details to HR
HR - Govt. Relations
Business Process Mapping
Efficient handling of labor visa’s, foreign
employees’ recruitment requests, agency
authorization and visa stamping activities.
Monitoring available labor visa’s by
profession and nationality, expiry date,
applying new labor visa and visa status
maintenance.
Efficient handling of the following requests
from various departments and updating the
status:
New Iqama, Iqama renewal.
Exit & Exit-Re-entry visa, Sponsorship
transfer.
Business visa, Labor visa & Family visa.
8
Roadmap - HR & Payroll

11. Payroll Management
Business Process Flow
HR Department
Payroll Department
Cash Management
- Payable
Updates Employee
profile file
1. New Hire
2. Merit Increase
3. Transfer
4. Promotion
5. Termination/
Resignation
Register employee
leave details
Enter employee
overtime details
Register employee
late arrival/ permission
details
Process the payroll Generate employee
statutory reports
Prepare the payroll Verify the payroll
Employee salary&allowance
adjust file, leave file,
overtime file, late arrivals
Prepare Cash payment
Voucher
Pending Payroll
Payables
Make the Statutory
Payments due
Issues cheque/
does RTGS transfer
Prepare Bank payment
Voucher
Pays cash to
employees
The automated and integrated Roadmap Payroll helps the HR people to process the payroll with a touch of a button. Also it helps any
department like Finance, Costing, and Production department to fetch and utilize the data for any employee related analysis. Payroll
supports configuring any kind of elements and combinations with a simple configuration tool without the intervention of a technical person.
Roadmap payroll automatically transfers the accumulated/earned liability like leave encashment, gratuity etc., to the respective liability
accounts. Organization can generate and submits the ESI, PF and other statutory from the payroll system.
Bank
Yes
No
Re-prepare
Cash
Payment
through Cash/
Bank
If
Payroll
is ok
Option to prepare payroll multiple times, verify and process
payroll.
Generation of up-loadable ESI, PF Statutory Reports from the
processed payroll .
TDS calculation.
Arrears calculation with retrospective effect.
Maintenance of payroll history.
Tracking employee remuneration history.
System generated periodical/ annual accruals based on the
user-configured formulas.
All mandatory statutory returns.
End of service benefit and final settlement.
Employee current salary and allowance details.
Integration with all other HR modules.
Fully configurable payroll formulae.
Rigid validations over payroll data.
User definable recurring and non-recurring allowances and
adjustments.
Employee overtime additions.
Disbursement of reimbursement.
Prepared / processed payroll summary & details.
Employee account statement.
Bank transfer statements for disbursement of compensation
and benefits.
Employee pay slip / cash employee Statement.
Business Process Mapping
Benefits
Roadmap-HR & Payroll
9

12. Standard Reports
Ÿ Employees List& Position List
Ÿ Muster Roll
Ÿ Leave
Ÿ Attendance Statement,
Ÿ Daily Attendance
Ÿ Employee Current Leave Balance
Ÿ Employee Leave Balance Details
Ÿ Employee Leave Balance As-on-Date
Ÿ Employee Leave Details
Ÿ Employee Leave Information, Transaction
Ÿ Leave Encashment Details
Ÿ Leave Entitlements, Leave Register
Ÿ Loan
Ÿ Employee Loan Requisition
Ÿ Employee Loan Deduction Plan
Ÿ Employee Loan
Ÿ Loan Document Details
Ÿ Allowance
Ÿ Allowance-wise Employee List
Ÿ Bank Statement Details, Bonus Statement
Ÿ Earnings Break-Up Department-wise
Ÿ Overtime Details
Ÿ Deduction
Ÿ CPF (Prepared), CPF (Processsed)
Ÿ LIC Deduction List
Ÿ Prepared Payroll Statement
Ÿ Payroll Preparation Details
Ÿ Processed Payroll - Statement, EPF REM.
Ÿ ESI Challan AC.NO.1, ESI Details
Ÿ ESI Return of contrib, ESI_PF_CTC
Ÿ Form-3A (EPF), Form 6-ESI
Ÿ Form-6A - Annual Summary, Form-6A
Ÿ Form-7 E. S. I. ACT, Form-12A
Ÿ Form-16, Gratiuty_Form_A
Ÿ PF Challan, PF Details Period-wise
Ÿ TDS Challan, Super Annuation Form-A
Ÿ Payslip
Ÿ Payslip_Cum_Attendance
Ÿ Employees Fixed Salary Statement
Ÿ Full and Final Settlement
Ÿ Payroll Consolidated Statement
50
Roadmap HR & Payroll-Reports
Dashboard
Ÿ No of employees Count report
Ÿ Average Age Report
Ÿ Male VS Female Report
Ÿ Payment Basis Report
Ÿ Employee Notice Period Report
Ÿ Qualification Report
Ÿ Headcount (Location wise) Report
Ÿ Headcount (Nationality wise) Report
Ÿ No of Year of Service
Ÿ Attrition Report
Ÿ Hired VS Leavers
Ÿ Department wise Employees report
Ÿ Category wise Employees Report
Human Resource
Ÿ Unit wise (No Of Employees ) Report
Ÿ Job wise Employee count Report
Ÿ Location wise Employee Count and cost%
Report
Ÿ Age group (Employee count & cost%) Report
Salary Statement
Ÿ Year and Employee Wise (Addition, Deduction
and Net salary) Report
Payroll Summary
Ÿ Entity/Unit & year wise addition and deduction
Report
Ÿ Employee Unit & year wise Report
Ÿ Department Unit & year wise Report
MIS Reports
Roadmap IT Solutions (P) Ltd.
II Floor, No.43/46,Brindavan Street Extension,
West Mambalam,Chennai-600 033.
Ph : 044-42043141, +91 9843545700, 7550247788
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