Sandeep Singh is an experienced HR professional with over 9 years of experience managing human resources functions such as payroll administration, compensation and benefits, performance management, and statutory compliance. He currently works as a Senior Executive of Corporate HR at IDS Infotec Ltd in Mohali, India, where he is responsible for tasks like processing employee leave, allowances, and insurance; maintaining personnel records; and ensuring compliance with labor laws. Prior to his current role, he held HR positions at Cleardeal Consultants Pvt. Ltd and Freight Systems Pvt. Ltd. Singh holds an MBA in HR from NIIBMT and a diploma in business administration.

1. SANDEEP SINGH
Address: H. No. 141, Property No. B015-02869, Randhawa Road, Sector 10, Ajit Enclave, Near Somal Tent House,
Kharar, Mohali, Punjab-140301
Email: sandeepsinghkoli@gmail.com | Contact: +91 96469-07634
Linkedin: www.linkedin.com/in/sandeepsinghkoli
HUMAN RESOURCE
Statutory & Legal Compliances and Employee's Information Management
An astute HR professional with overall experience of more than 9 years of insightful experience in Human
Resources with IT/BPO companies. Exposure in People Management, Employee Relation, Pay Roll Managemnet,
Organizational Development, Performance Management, Compensation & Benefit.
Area of Expertise:
 Human Resources Information Sys.
 Payroll Administration
 Compensation & Benefits
 Performance Management
 Employee Relation & Welfare
 Organizational Development
 Statutory & Legal Compliance
 Leave Management
 Quality Management
 Database Management
 Business Visa Processing
 Group Medical Insurance
E X E C U T I V E S U M M A R Y
 Extensive background in HR Analyst including experience in HRIS Management , statutory & Legal Compliances
(Shop Act), staff development, conflict resolution, benefits & compensation, employment Verification and HR records
management
 Proficient in Compensation & Rewards Management, Statutory compliance, Payroll Processing, Personnel
Management, Performance Appraisal, Vendors Management, Visa processing, Group Medical Insurance
 Significant exposure in MIS, policy formulation, implementation, performance management structures,
compensation, rewards, people management, Employee Relation and HR Calendar & Dashboard.
 High mentoring ability. Excellent knowledge of MS office
T R A I N I N G / S E M I N A R S / W O R K S H O P S U M M A R Y
 “Employees’ Provident Funds and M P Act – implementation & Difficulties” on Sep’2012 at PHD Chamber.
 “Role of Emotional Intelligence (EI) and Competency Mapping in Organizational Success” on March’2013 at PHD
Chamber.
 “SELECTING THE RIGHT PERSON THROUGH PSYCHOMETRIC ASSESSMENT” on May’2013 at PHD Chamber.
 “Effective Communication & Presentation Skills” on June’2014 at Confederation of Indian Industry (CII)
P R E S E N T E X P E R I E N C E
IDS Infotec Ltd, Mohali - India │ Sr. Executive- Corp. HR │ Apr 2010 till date
Accomplishments:
➾ Acknowledged for efficiently managing personnel activities like attendance, leave policy, bonus, group health
insurance, accidental insurance
➾ Successfully aligned exit policies with IT perspective (implementation of online performance module, mobile
reimbursement and leave authorization module)
➾ Played key role in implementing/ IT Initiatives for HR by aligning exiting policies & format in intranet
Job Profile:
Human Resource Management
➾ Created and maintain filling systems, generated Human Resource data reports, answered phone calls, created and
typed office correspondence using computer, maintained confidentiality of proprietary information plus, prepared
and reviewed written documents accurately and completely.
➾ Ensure compliance to organizational processes in processing of Employees Leave, Allowance, Insurance, Termination

2. Processing
➾ Involved in processing of employee’s medical insurance, leave, housing advances/ allowances
➾ Prepare/ maintain updated documentation of the candidate (Appointment letter, Offer Letter, Extension letters,
Relieving letter, etc.)
➾ Participate in modifying HR and office related policies and communicating the same to employees across the
hierarchy
➾ Work on Web based Leave Management Systems (SQL Database) and ERP Management Systems (SQL Database)
➾ Issue ID card to 5 location employees, visiting card for all employees
➾ Set up medical health insurance for employee/ family across company, bank account for new recruits and existing
employees (based on requirement)
Payroll Administration
➾ Accountable for Payroll Generation of new joinees as well as existing employees (whenever required)
➾ Manage annual salary revision based on market benchmarking
➾ Collaborate with various support teams in preparing/ maintaining monthly payroll by collating information from
concerned departments
➾ Manage reimbursement, salary slips. Ensure compliance to labor laws in resolving payroll, salary, leaves, PF related
issues. Update payment status to finance for payouts by presenting detailed reports and MIS
➾ Monitor monthly attendance & leave, maintain updated employee details for processing of salary
➾ Track CTC records of existing employees as per minimum wage, CTC revision as per minimum wage notification
➾ Coordinate activities related to exit formalities, processing of full and final settlement
Compensation & Benefits Management
➾ Implement various remuneration policies, including pay packages for newly hired employees
➾ Make monthly order of Sodexo Meal coupons as per eligibility.
➾ Prepare the IOM for Variable part as per eligibility.
➾ Design salary structure aligned to organizational requirements and prevailing industry trends
➾ Revaluate and implement employee’s benefits rules as per changing requirement and market trend
➾ Negotiate with insurance companies pertaining to various types of insurance & medical coverage to employees
➾ Implement annual increments, promotions and reward systems
Performance Management
➾ Conduct performance appraisal across the organizational hierarchy and set up framework for authenticating
performance appraisal systems linked to reward management
➾ Define/ implement policies related to increment, incentive & other remuneration policies
➾ Set up performance appraisal, performance-linked bonus, performance-based reward system and performance
contracting system using various tools like KPI and Balance score card
➾ Prepare Self-Assessment forms as per appraisal category
➾ Prepare Group/Department/Branch-wise Score Sheet
➾ Prepare self-assessment sheet , calculate individual score/ incentive and draft increment letter
Employee Relations / Employee Welfare Management
➾ Participate in employee engagement and CSR activities (group outing/ picnic and year end party); national festival
celebrations, conduct internal seminars and events
➾ Enhance employee satisfaction by implementing various employee welfare schemes like easy loans, Mediclaim and
insurance. Implement sports, games and other cultural activities aimed at team building
➾ Induction of new entrants to familiarize them with company culture, values, policies and processes
➾ Efficiently handle employee queries on Leave, Policies, Attendance, resignation, clearance, etc.
Organization Development/ Change Management
➾ conduct employee satisfaction survey/ organizational climate surveys for performance
➾ Set up processes/ systems for streamlining employee communication, employee retention, grievance handling,
performance improvement and discipline
➾ Organize awareness campaigns and training programs to generate awareness on change
➾ Implement steps to improve motivation levels, boosting performance levels and reducing attrition rates

3. Statutory & Legal Compliance
Labour Compliances pertaining to Govt. Departments like:
 Provident Fund | Gratuity | Employee State Insurance| Labour Department | Employment Exchange |
Shop & Establishment
➾ Laison with govt. offices and courts for any dispute & Legal cases.
➾ Ensuring the renewal of 3 Companies Shop Act registrations on yearly basic.
➾ Prepare/ submit ESIC-Online declaration form, Monthly challan, half yearly return, PF calculating and challan
➾ Maintain updated salary register; prepare statutory compliances, F&F, Bonus Register, Gratuity, policy, tax
calculations of individual employees, disbursement of Form 16
➾ Ensure to complete the all statutory & compliance formality by contract vender (Housekeeping, Security, Electrician
etc.)
Leave Management
➾ Ensure to allocate statutory leave time to time in employees in AMS.
➾ Verify the availed leaves by employees as per policy.
➾ Responsible for prepare the data of earned leave for yearly encashment.
➾ Daily in/out report for supervisor.
Quality Management
➾ Interact in QMS & ISMS, internal and external audits under quality management.
➾ Monitor implementation of control documents for from the Joining to exit of employee.
➾ Understand requirements, design formats, deploy formats, follow up with Business development Team, Client
Services Department, and Quality team and validate data.
➾ Supervise the maintenance of employee personnel records.
➾ Initiate and conduct timely investigations, prepare documentation and make recommendations for
corrective/disciplinary actions.
➾ Represent the management at meetings that involve employee benefits, compensation and discipline issues.
➾ Establishing, organizing and supervising the maintenance of department records, ensuring complete accuracy and
confidentiality.
Database Management
➾ Responsible for maintenance and back-end support of Employee’s Information System Software (oracle/ open source
ERP)
➾ Manage and maintain a computerized database of personnel, ERP database, HRM Software as well as Time &
Attendance Management.
Business Visa Processing
➾ Designed & Implemented Overseas Travel Policy and Visa Application Policy & Procedure.
➾ Taking care of visa processing of UK, USA & Schengen (Germany, Italy, Belgium and The Netherlands etc.) visa for the
employee who often travels abroad for business purposes.
➾ Preparing visa petition and supporting documents for Visa appointment process for different countries.
➾ Scheduling interviews with consulate online by completing online forms & guiding the employees for visa interview.
➾ Handling cases from embassy & responsible for getting Visa Approval Notice back after the visa Interview.
➾ Dealing & Co-ordinating with travel agent as and when required.
Group Medical Insurance
➾ Taking care of Group Medical Insurance of those employees who are not covered under ESI.
➾ Responsible for managing data regarding Group Medical Insurance, Group Personal Accident and Group Term
Insurance.
➾ Timely sending the addition & deletion to TPA.
➾ Dealing & Co-ordinating with TPA as and when required.

4. P R E V I O U S E X P E R I E N C E
Cleardeal Consultants Pvt. Ltd. - India │ Sr. Executive- Corp. HR │ Mar 2007 to Apr 2010
➾ Monthly attendance of On roll employees More than 300 employees, and 400 Out Sourced employees of Vodafone
(Field PSR’s, DST, Field Retention Executives, CSE and Field Collection Executives).
➾ Maintain the ESI report & prepare the half yearly return.
➾ Maintain the EPF report & prepare the yearly return.
➾ Maintain Central Labour report & prepare the half yearly return.
➾ Maintain the Bonus Register.
➾ Prepare the salary in Excel and process in to software.
➾ CTC with process activity.
➾ Prepare monthly Wage tracker and Salary Register.
➾ Prepare and disbursement of Monthly Salary Slips.
➾ To fill & submit the challans of EPF & ESI.
➾ Booking of Monthly Salary in Tally version.7 and 9.
➾ Prepare Bill/Invoice of services Outsourced.
➾ Daily Manpower MIS.
Freight Systems Pvt. Ltd.- India │ Co-Ordinator │ Jan 2006 to Feb 2007
➾ To maintain the monthly attendance.
➾ Daily MIS.
➾ Co-ordinate with field executive.
➾ Correspondence Letters
Jinal Plastics Ltd. - India │ Trainee │ Dec 2004 to Dec 2005
➾ To maintain the monthly attendance.
➾ To prepare the salary with manual punching.
➾ MIS and Review Data
➾ Correspondence Letters
C R E D E N T I A L
EDUCATION CERTIFICATION
 MBA(HR ) from NIIBMT (Delhi) 2010
 Diploma in Business Administration, NIM (Maharashtra) 2008
 Senior Secondary, PSEB 2004
 High School, PSEB 2002
Date of Birth: 24th June 1986| Marital Status: Married | Reference: Available on Request