Ismail Khan has over 15 years of experience as an executive secretary and administrator. He has strong communication, management, and client relationship skills. His career includes positions with Princess Nora Bint Abdulrahman University, FACET Construction Engineering, and JOBEAST.CO.IN, where he oversaw administration, HR, payroll, and staff training functions. Khan holds a B.Com degree and several computer and business diplomas. He is proficient in English, Arabic, Hindi, Urdu, and Telugu.

1. CURRICULUM VITAE
Ismail Khan
Position – Executive Secretary
Objective:
A highly motivated individual with years of experience as Executive Secretary; possesses
strong interpersonal skills; ability to handle training programs and manage staff teams; has the
capacity to adjust in a fast changing environment, ability to handle conflict with different
groups; has outstanding communication skills.
Career Profile:
• Worked with Princess Nora Bint Abdulrahman University for Women under AL
Yamama Company for Contracting and Trading as a Admin & HR Secretary from Jan
2013 to March 2015.
• Worked with FACET Construction Engineering Pvt Ltd as a Administrator from Jan 2008
to Dec 2012.
• Worked with JOBEAST.CO.IN as a Administrator cum HR Executive from Jan 2003 to
Dec 2007.
• Worked With Office of the Addl. Commissioner Greater Hyderabad Municipal
corporation (GHMC), Hyderabad as a Administrative Officer from August 2001 to Dec
2002.
Responsibilities at the Office of the Addl. Commissioner (Greater Hyderabad Municipal
Corporation).
 Provided secretarial assistance for Routine Office Administration.
 Prepare and maintain Quotations, Invoices, Work orders, bills Etc.
 Office correspondence, Letter Drafting, Filing Etc.,
Duties and Responsibilities at JOBEAST.CO.IN.
 Planning and program development.
 Administration of all Contract Labor.

2.  Attending Incoming & Outgoing calls with proper etiquettes and maintaining records
for them.
 Maintaining company’s files and folders like staff attendance, vouchers, receipts
books, invoices etc.
 Answering the calls and direct the calls to the concerned person / extension.
 Maintaining /Updating Leave Records, Prepare & process timely distribution of
Salary, bonus, increment Salary slip, leave encashment, final settlements and
preparing salary statements.
 Follow up of Confirmation Records statutory obligations - PF, ESIC, Prof Tax,
Gratuity, LTA, Bonus.
 Arranging & conducting Interviews/Initial screening the candidates/ helping in
recruitment processes.
 Ensure statutory compliances for PF withdrawal, Annual returns, Monthly challans,
factory License, Shop & establishment license, labour law and record information on
a timely basis. Liaison with all Government Agencies ensuring adherence to
compliance.
 Conduct employee orientation and facilitate new comers joining formalities
Maintain and regularly update master database (personal file, personal database,
organogram) of each employee.
 Resolve grievances or queries that any of the employees have. Escalate to the right
level depending on the nature of the grievance or issue.
 Prepare letters like offer, confirmation, etc, implement and administer performance
management process as per the PMS policy and timelines.
 Review job descriptions for all positions at regular intervals and update them in
consultation with the respective Managers.
 Keeping records of staff insurance and get it renewed in due time.
 Coordinate with consultants & candidates for scheduling appointments with the
Management team for sourcing.Greeting and assisting visitors and Guests.
 Maintenance of Attendance Register and keeping a track on Outdoor Duties of the
Executives / Staff.
 Maintaining reports, books of accounts and ledgers in accordance to company’s
policy.
 Manage all banking transactions of the company.
 To do the data entry, prepare presentations, make reports whenever required
by the team.
 Maintaining inward and outward data concerned.
 Receiving and sending faxes whenever required and confirm the receipt and delivery
of the same.
 To perform other administrative work like supervision on Housekeeping and
other administration purchases viz. inventory.
Responsibilities at FACET Construction Engineering Pvt Ltd.
 Maintain Petty cash and coordinating with finance dept.
 Vouchers, Cheques & Entries in Tally.
 Reconciles records with internal company employees and management, or external
vendors or customers.
 Occasional flexibility to work in other roles as required in the project phase or as
suggested by the company.

3.  To adopt corporate dress code – i.e. western formal dressing suitable for
office environment.
 Store Maintenance - Stationery & Welfare.
 Salary Statement, PF, Professional Tax Statement
 Maintaining salary discrepancy sheet of the employees.
 Project Reports - Division wise.
 Updating Inventory received and other work.
 Maintaining the files, records and documents as required.
 Handling Telephonic and Walk-in enquiries.
 Verifying the accuracy of invoices and other accounting documents or records.
 Update and maintain accounting journals, ledgers and other records detailing
financial business transactions (e.g., disbursements, expense vouchers, receipts,
accounts payable). Enters data into computer system using defined computer
programs.
 Outstanding - Collections & Payables - Division wise.
Job Profile at Al yamama co. for trading & contracting, Saudi Arabia, Riyadh
 Assisting Hr Manager.
 Keeping up-to-date contact details (i.e. names, addresses and telephone numbers)
for the management committee and (where relevant) ordinary members of the
organization.
 Encoding Documents of Employees.
 Maintaining Manpower Monitoring.
 Orientation of new Employees.
 Facilitating Medical Exams for new Employees.
 Assisting employees of salary query.
 Facilitating of Employees Exit, Vacation & Leave.
 Handle national staff contracts and promote employee adherence to personnel
policies, and ensure compliance with all labor laws.
 Maintain the confidentiality of all sensitive HR information at all times.
 Follow up on international staff recruitment activities and liaise with HR Dammam
and Regional office to keep staff data updated throughout the assignment, and
update the international staff recruitment sheet.
 Maintain knowledge of international staff entitlements and benefits, assisting in
responding to questions raised by staff.
 Maintain tracking of staff time and effort reporting, leave and absence.
 Attendance Register, Leave Register & Salary Register,
 Circulating agendas and reports.
 Keeping up-to-date contact details (i.e. names, addresses and telephone numbers)
for the management committee and (where relevant) ordinary members of the
organization.
 Compiling lists of names and addresses that are useful to the organization, including
those of appropriate officials or officers of voluntary organizations.
 Responding to all committee correspondence.
 Preparing a report of the organization’s activities for the year, for the Annual
General Meeting.

4. Academic qualifications:
• Bachelor of Commerce (B.Com) from Osmania University, Hyderabad.
Technical Qualifications:
• Diploma in Computer Hardware Engineering.
• Advance Diploma in Computer Applications.
• Post Graduate Diploma in Computer Education.
• Diploma in Fiber Optics in the National Small Industries Corporation Ltd, (NSIC)
Prototype Development and Training Centre (PDTC).
• Diploma in Computerized Air Line Ticketing from Society for Employment Promotion
and Training in Twin Cities (SETWIN).
Technical skills:
Operating System : MS-Dos, MS-Windows(3.1, 95, 98, ME, XP, Vista & Windows 7)
Office Tools : Ms-Office (XP, 2003 and 2007)
Email Tools : Outlook Express (6), Microsoft Office Outlook 2007
Other skills:
• Outstanding communication.
• Strong experience in supervising management teams.
• Office administration, bookkeeping and scheduling.
• Client relationship management.
• Training, management and motivational.
Proficient languages:
English, Arabic, Hindi, Urdu and Telugu.
Strengths :
Determination, Dedication, Desire, Discipline, Decision Hardworking & Sincere
Personal profile:
Father's Name : Late Jaffer Khan
Date of Birth : 15-12-1976
Marital Status : Married
Religion : Islam
Passport No. : M9222682
Passport valid until : 21 May 2025
Email : i_khan732@hotmail.com
MOBILE NUMBER : 0091-99 63 10 20 33
0091 91 00 22 03 73
SKYPE ID : ismailkhan732

5. Permanent Address : 11-3-220, 575 Spl"C" Mallepally,
Hyderabad, 500 001
A.P. India.
References: Professional reference will be furnished upon request.

6. Permanent Address : 11-3-220, 575 Spl"C" Mallepally,
Hyderabad, 500 001
A.P. India.
References: Professional reference will be furnished upon request.