Maruf Ahmed has over 15 years of experience in human resources and administration roles for global companies in Bangladesh and the UAE. He holds an MBA with a focus on human resources and finance. In his current role as Manager of HR and Administration at Global Tex Venture Ltd. in Bangladesh, he handles all HR operations including recruitment, payroll, and employee relations. He also oversees general administration, facilities management, finance, and regulatory compliance activities. Maruf Ahmed has a proven track record of managing HR and administrative functions for large multinational organizations according to local laws and global standards.

1. MARUF AHMED
E-mail : marufauchan@gmail.com
Phone: +880-1755-305-878, +880-1676-662-555
Dhaka, Bangladesh
Career Objective:
To discover and exhibit more of my potentialities and to utilize strong organizational communication and
interpersonal relation skills in a challenging creative and stable environment where I would have enough
opportunities.
Profile Summary:
 15+ years more of Job Experienced in HR and Administration related work in Global Multinational
Buying/Liaison/Sourcing/Trading office of Fashion Retailer and Consulting Company.
 Have the reputation of working for renowned companies such as GLOBAL TEX VENTURE, AUCHAN,
TECHNOS, CAMC, and ALAM Group, Abu Dhabi, UAE
 Qualified with MBA – Masters of Business Administration (Major in HRM & Finance)
 Proficient in MS Office, ORACLE, SAP, KORMEE (HRIS/PAYROLL & Accounting) Software &
Application.
 Well versed with BD. Labor Law Ordinance and other employment related legislations
 Expertise in Administrative laws, rules and regulations.
 Knowledge in BD. Govt. TAX & VAT also Financial Laws, Legal, Auditing and Bank rules and
regulations
 Country Visited Dubai, Abu Dhabi, South Korea, Singapore, India for Official Training/Seminar and
Workshop purpose.
 Have excellent communication skills both spoken & written in English.
 Strongly commercial; and can handle multiple countries with a divorce workforce.
 Can work under pressure & meet deadlines.
 Well organized, systems oriented & have a strong attention to details
 Efficient, smart, reliable and hardworking
 Can handle multiple tasks effectively and very much flexible with time.
 Possesses excellent organizational skills and can work well independently.
 Adherence to deadlines without sacrificing quality of output.
 Prioritization of work and perfect time management.
 Expert in interdepartmental liaison and coordination.
 Faultless maintenance of reminders and follow-up systems
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2. Employment History:
Organization: GLOBAL TEX VENTURE LTD, Bangladesh Sourcing Office, Dhaka. www.globaltexven.com
Duration: Jan 2013 – Till Now
Designation: Manager – HR & Administration (Austria Based Multinational Retail Company)
Organization: ALAM GROUP, Abu Dhabi, UAE. www.alamgroup.ae
Duration: Jan 2012 – Dec 2012
Designation: Manager – HR & Administration (UAE Based Retail Company)
Organization: AUCHAN INTERNATIONAL, Dhaka Liaison Office, Bangladesh. www.groupe-auchan.com
Duration: Aug 2007 – Dec 2011
Designation: Assistant Manager – HR & Administration (France Based Multinational Retail Company)
Organization: TECHNOS CORPORATION, Bangladesh Office, Dhaka. www.technos21.com
Duration: Jan 2003 – Jul 2007
Designation: Sr. Executive – HR & Administration (South Korean Based Multinational Engineering Dev.
Company)
Organization: CHINA CAMC ENGNEERING CO., Bangladesh Office, Dhaka. www.camce.com.cn
Duration: Jan 2001 – Dec 2002
Designation: Executive – HR & Administration (China Based Multinational Engineering Dev. & Consult.
Company)
JOB PROFILEJOB PROFILE ::
Human Resources Management Activities:Human Resources Management Activities:
• First point of contact for HR queries; Responds to management and employee inquiries regarding policies,
procedures, and programs.
• Lead the interview and selection process of the company and ensures that all the recruitment is based on
organogram, Job description and Job specifications.
• Develop and maintain relationship with renowned HR Consulting agencies, Web Portal, News Paper and
other recruitment sources.
• Review, Update and Monitor all policies in line with current legislation and global HR framework.
• Accountable for all HR operations processes including to new joiner process, maintaining records,
induction etc.
• Work closely with specialist teams such as payroll, Compensation & Benefit, to ensure processes are
streamlined.
• Manage and execute payroll to ensure employees are paid accurately and on time.
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3. • Support recruitment activities, build structured processes and manage high volumes of recruitment.
Responsible for implementing the standard & good HR practices both in Corporate Office and in Units.
• Organization development and culture building plan execution;
• Employment and compliance to regulatory concerns;
• Company employee and corporate social responsibilities support;
• Employee welfare, wellness and health;
• Reward and Recognition; Staff IR; Employee services and counseling.
• Maintains positive employee relations by assisting management in resolving employee relations and
communications issues.
• Manage grievance, disciplinary, and capability investigations and hearings. Advises management on
appropriate resolution of employee relations issues.
• Review the staffs rules and regulations (or employee handbook) on a regular basis.
• Identify key skills, specialty skills and propose training needs accordingly (based on TNA).
• Maintain smooth running of the Human Resources Information System (HRIS).
• Initiate, monitor and review annual performance appraisals of both Management staff & workers of
corporate office and units.
• Attendance, Leave & Holiday Management.
• Monitor overall security matters including carrying out security operations, organizing regular fire training
and reporting of any incidents.
• Additional responsibilities are outlined in job description which is available upon selection.
• Support the annual Performance Management Cycle, salary & bonus review; educate & coach managers &
employees to ensure all processes are managed in a timely manner.
• Analyzes trends within the client organization in turnover, hiring, promotions, and separations to determine
support or action needed to adjust unfavorable trends
• Provides guidance and daily support to management on all human resources activities, such as
recruitment, selection, performance review, compensation benefits, training & development, termination,
grievances, discipline, performance appraisal, exit interviews etc and employee relations, and resolves
problems requiring senior site management intervention.
• Maintain PF fund, PF loan, PF investment, Insurance related issue.
• Ensure that the grievances and disciplinary procedures are attended and initiated as per the BD. law.
• Implement of Welfare & Health stipulated under BD. Labor Act 2006 and routine Employee Co-ordination
and Motivational activities.
• Monitor & update information regarding BD. Labor Market and Bangladesh Labor Law-2006 related issue
also ensures company’s liability to be covered as per local ordinances.
• Contribute to and support the implementation of HR Policies and processes to increase awareness and
efficiency of employee;
• Develop & implement people programs & initiatives for better engagement;
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4. • Assists management and HR Business Partners in designing and implementing changes in organizational
structure including implications of restructuring.
General / Corporate / Facilities / Support / Office Administration / Regulatory Affairs Activities:Activities:
• Evaluate and monitor administrative services and recommend changes in policies, systems and
procedures to ensure services aligned with changing business needs and objectives;
• Ensure company administrative resources are fully and properly accounted for and that internal
control systems are adequate and functioning;
• Responsible for All office management activities including day to day Administration Facilities/Support,
Procurement Management, Vendor Management, Assets Management, Office Supplies, Supplier
Administration, General/Corporate Affairs Administration, MIS, Insurance, Health, Safety & Security
Management, Travel & Logistics Management, Car Lease / Benefit Management, Shared Service Support,
Legal & Statutory support, PF & Petty cash Administration, Secretarial & Maintenance;
• Monitor overall Training/Meeting related matters. Keep Communicate with Internal and External Trainer
also Training/Meeting Materials Manage and track equipment and supplies Trainee equipment (laptops,
USB modems, software, Printer, Photocopier, UPS, Projector etc.) and supplies (personal protective
equipment, office supplies, outbreak equipment etc.) and Venue arrangements. Also keep track of trainers
and courses File and track trainee outputs (e.g., reports, studies, and papers). File up all the trainer training
materials.
• Property & facilities Management like searching new office premises/residences, coordination/Negotiation
with the LL, contract execution & renewals, monitor & supervise construction & renovation, project
management, utility management, housekeeping, repair & maintenance, office safety & security
management, fixed assets management, insurance;
• Prepare administrative detail budget for material equipment & supplies, office supplies, expatriate
residences, utilities, construction, general maintenance etc;; estimate new requirements and
prepare budget plans for designated areas of work;
• Vehicles management & carpooling of company owned vehicles & rented vehicles like coordination with the
enlisted rent-a-cars, contract execution, monitoring vehicles allocation & vehicles log book, repair &
maintenance, keeping updated of other legal documentation as per company’s SOP;
• Manage Facilities (physical infrastructure like water, furniture, electricity, Internet); deal with vendors
(Suppliers, landlord, contractors, etc.);
• Organize repair and maintenance of office building and equipment as required;
• Arrange conferences, meetings and training reservations as per requirement;
• Managing and controlling all relevant company owned household material/ item inventory;
• To Establish and manage effective system of ordering and inventory control of office supplies;
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5. • Oversee the identification of office technology needs and maintenance of equipment
coordinating with relevant ICT staff;
• Supervise the recording (inventory), disposal and transfer of office assets for office; evaluate, on a
regular basis, the inventory status and transactions in the database; report anomalies and
discrepancies for timely action;
• Ensure availability of all safety equipment at Company facilities and keep them functional;
• Review adequacy of office space requirements, security arrangements, access control measures and
suggest appropriate measures to ensure safety and security of the office premises and staff;
• Responsible for identifying vendors for all items purchased to ensure quality and cost targets are met;
• Set up proper internal controls in respect of Expense verification;
• To check bills for office supplies and ensure correctness of the same before passing for payments;
• Supervise office cleaning and hygiene issue;
• Maintain PABX system, Security system, Office renovation;
• Seating arrangement of the New Staff / employee’s;
• Distribution of mobile to the staff as well as corresponding with mobile operating system;
• Maintaining corporate agreement with mobile phone operates and intercommunication tools like PABX &
Land Phone; Monitor company security issue by CCTV;
• Ensure & Monitor company security functions as like as visitor control, Gate pass check, employee’s in-out
check, Wastage check etc;
• Maintain and update records of vehicle insurance, staff insurance, burglary/fire insurance etc;
• Maintaining Liaison with important Govt. Semi Govt. and Non Govt. organizations and try to purpose the
serve of the organization with them.
• Administer MIS system; Ensure completion of jobs with various government organizations;
• Maintain files of all Contracts, MoUs, Agreements and Deeds;
• Store waste/scrap products of various branches and arrange tender to sell those products;
• Arrange travel documents for employees & expatriates that include air ticketing, visa processing, insurance
coverage, pick up and drop arrangement, explore and maintain framework agreement with travel agencies
to ensure smooth and cost effective support in this area, including domestic air travels.
• Coordinate and manage required services to expatriate employees for their smooth settling-in Bangladesh
ensuring government permission, required visa, work Permit,18A, 18B, security clearance and renewal of
the same and, shipment of personnel effects;
• Management of office canteens & dormitory to ensure proper arrangement for all eligible company staffs;
• Check and audit all invoices related to Facilities Admin and Services and ensure timely payment against
these invoices;
• Assist or negotiate contracts with vendors and service providers to ensure cost- effective services
and of quality and timely service;
• Management of express couriers; inbound & inbound parcels/documents through central mail rooms to
ensure the proper disbursement of all documents/parcels to make sure the cost effectiveness of the
organization;
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6. • Liaison with government offices like BOI, Register of Joint Stock Companies, Bangladesh Bank, Home
Ministry, City Corporation, Income Tax Offices, DCCI, BGMEA etc. for company formation and other legal
& corporate issues including reporting to the different government agencies like BOI, Tax & VAT Offices &
Bangladesh Bank etc.;
• Other job responsibilities like as management representative when ever required, coordination with the
business partners and suppliers, event management etc.;
• Organized schedules of meeting, managed appointments, transportations and accommodations. Providing
necessary services to the concern departments. Maintain all personal files, records, employee, including
electronic filing system and reporting to the consecutive authorities;
• Other related tasks assigned by the management from time to time.
Finance and Accounts Activities:Finance and Accounts Activities:
• Prepare, examine, and analyze bills/invoices, vouchers, accounts receivables, accounts payable, accounting
records, financial statements, inventory management and other financial reports to assess accuracy,
completeness, and conformance to reporting and procedural standards. Perform entries to proper accounts;
• Ensure all company payments and expenses claims are paid and recorded accurately and in a timely
manner; Review and verify invoices received;
• Prepare Payment Request and get proper approval before preparing payments;
• Compile payment summary and send checks to Regional Head Office Finance biweekly for checking and
approval;
• Prepare payment template for Regional Head Office finance to upload in Group Accounting Software;
• Maintain petty cash fund for disbursements and keep proper records;
• Monitor cash requirement and request fund from Regional Head Office on a timely basis to ensure sufficient
money in the bank to meet payments;
• Coordinate with the bank to encashment those remittances. Reporting for foreign remittance to Bangladesh
Bank (18A & 18/B);
• Preparation of monthly, quarterly & yearly budget. Budget analysis and variances report to the Regional
Head Office Finance;
• Preparation of monthly salary & arrange disbursement directly through staffs bank accounts;
• Ensure that all payments are paid within due dates and records are maintained in an organized manner;
• Reconcile bank account statement on a monthly basis and submit Bank Reconciliation Report to Regional
Head Office Finance;
• Prepare accruals at month end and accrual template for Regional Head Office finance to upload in Group
Accounting Software;
• Checking properly all kind of financial agreements/contracts with lawyer before signing;
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7. • Preparation of monthly, quarterly & yearly financial statement and coordination with company Accounting
Consultant;
• Ensure local tax filing and statutory requirements are complied with;
• Assistant and coordinate with tax consultant on different taxation issues and attend to the tax office hearing
etc.;
• Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax
requirements. Manage customs, and Value Added Tax;
• Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual
costs;
• Assist month end closing and follow group time-table.
• Prepare monthly expenses variance analysis with sufficient explanation.
• Prepare schedules for annual audit by company appointed Accounting consultant.
• Properly Maintained and implemented group internal control policies and procedures;
Education:
• Masters of Business Administration -MBA (Major in HRM & Finance) – Darul Ihsan University,
Dhaka, Bangladesh, 2009
• Masters of Political Science – National University, Gazipur, Dhaka, Bangladesh, 2003
Technical skills:
• Completed 6 (Six) Months “Diploma in Computer Science & Technology” course from NTRMS
(National Training & Research Academy for Multilingual Shorthand under the Education Ministry,
Bangladesh Govt.), Bogra, Bangladesh.
• Microsoft Excel, Word, Power Point, Hard Ware, Mailing Clients Microsoft Outlook 2003, 2007
• Advance knowledge of ORACLE, SAP, KORMEE etc. (HRIS/PAYROLL and Accounting Software)
Training/Workshop:
• Successfully organized a comprehensive learning programme for 30 hrs. for Microgenix BD Limited
Employees with Society for Leadership Skills Development (SLSD) on ‘Effective Business
English & Communication (EBEC) for the session March-April & April-May 2013.
• Successfully organized a comprehensive learning programme for 6 hrs. for Microgenix BD Limited
Employees with Society for Leadership Skills Development (SLSD) on “Professional Office
Manner & Etiquette” on the 27
th
June 2013.
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8. • Successfully organized a comprehensive learning programme for 16 hrs. for Microgenix BD Limited
Employees with Society for Leadership Skills Development (SLSD) on “Effective Time
Management Skills” on the 19
th
& 20
th
December 2013.
• Attend the Workshop on “Working towards improving Social Compliance, Worker-Management
Relations & Compensation and Benefits, Working Time & Health and Safety Management”,
Dated 20
th
April 2011, organized by BSCI (Business Social Compliance Initiative). www.bsci-intl.org
• Attend “Team Building Training” organized by Auchan International SA. New Delhi Liaison Office Dated:
10
th
to 12
th
February 2011. www.groupe-auchan.com
• Attend BSHRM (Bangladesh Society for Human Resources Management) on “Grievance Management
and Disciplinary Action” Dated: 10
th
January 2004. www.bshrm.net
• Attend BSHRM (Bangladesh Society for Human Resources Management) on “Effective Recruitment and
Selection Procedure” Dated: 5
th
July 2003. www.bshrm.net
Others Activities:
• Executive Member of BSHRM (Bangladesh Society for Human Resources Management) www.bshrm.net
Personal Information:
Fathers Name : Late Mahatab Uddin
Mother’s name : Most. Meherun Nesa
Permanent Address : 63/3 (2
nd
Floor), Uposhahar Housing Estate, Sopura, Rajshahi-6203
Nationality : Bangladeshi by birth
National ID No. : 2694803578246
Passport No. : BL0416683
Date of Birth : 13/09/1974
TIN No. : 554641239531
Marital Status : Married
Religion : Islam
Languages known : Bangla, English, and Hindi
References:
Md. Saidur Rahman Khan Mr. Md. Mustafizur Rahman
Sr. Asst. Chief (Sr. Asst. Secretary) Director (Administration)
Health Economics Unit Bangladesh Agriculture Research Institute
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9. Ansari Bhaban, 14/2, Topkhana Road, (BARI)
Dhaka-1000, Bangladesh Gazipur,
Phone # +8802 - 8141921 (Res.) Dhaka, Bangladesh
Mobile # +88-01713-333-000 Mobile # +88-01715-032-976
(Maruf Ahmed)
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10. Ansari Bhaban, 14/2, Topkhana Road, (BARI)
Dhaka-1000, Bangladesh Gazipur,
Phone # +8802 - 8141921 (Res.) Dhaka, Bangladesh
Mobile # +88-01713-333-000 Mobile # +88-01715-032-976
(Maruf Ahmed)
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