This document provides an overview of MS Project 2007 features including: - Project baselines and tracking progress against baselines using earned value analysis - Creating reports in MS Project - Advanced customization options like templates, fields, and views - Working with multiple linked projects simultaneously It also outlines lab exercises for hands-on practice with baselines, earned value analysis, reports, and customization features.

1. MS Project 2007 Presented By – Dinesh

2. Agenda Project Baseline & Tracking Earn Value Management Lab Exercise 3 Reports Advance Customization Working with Multiple Projects Lab Exercise 4

3. Project Baseline and Tracking Baseline To preserve the original data / budgeted data. It’s a static reference point for comparison MS project allows up to 11 baselines. Baseline Full Project Baseline Part Project Update Progress Manually Through Project Server Set Progress Line To depict Status of various tasks as of progress date

4. Project Baseline and Tracking View Baseline Gantt Chart Table Revise Baseline Overwrite Create New Baseline

5. Earn Value Analysis It’s a method to measure the performance against the baseline PV or BCWS Planned value or Budgeted Cost of Work Scheduled EV or BCWP Earn Value or Budgeted Cost of Work Performed AC or ACWP Actual Cost or Actual Cost of Work Performed BAC Budgeted amount for total work, it’s equal to PV at end of the project

6. Earn Value Analysis SV Schedule Variance = EV – PV, greater than 0 is good, means ahead of schedule CV Cost Variance = EV – AC, greater than 0 is good, means under budget. CPI Cost performance index =EV/AC, more than one is better SPI Schedule performance index=EV/PV, more than one is better

7. Earn Value Analysis EAC Estimate at Completion=BAC/CPI ETC Estimate to Complete=EAC-AC VAC Variance at Completion=BAC-EAC

8. Earn Value Analysis Example Let’s say you have to furnish your office Make the table , cost 1000 ( 5 days) Make the 4 chairs , cost 300 each( 8 days) Painting , cost 2000 ( 3 days) Status at the end of 5 th day Table complete , cost 1200 3 chairs complete , cost 800 painting complete , cost 2100

9. Earn Value Analysis Example At the end of 5th Day PV = 1000 + 750 + 2000 = 3750 AC = 1200+800+2100 = 4100 EV = 1000+900++2000 = 3900 BAC= 1000+1200+2000 = 4200 SPI=EV/PV =3900/3750 = 1.04 CPI=EV/AC = 3900/4100 = 0.95 So we are ahead of schedule, but over budget.

10. Earn Value Analysis Example How much is required now EAC = BAC/CPI = 4200/0.95 = 4421 ETC = 4421-4100 = 321 SV= EV-PV = 3900 – 3750 = 150 CV= EV- AC = 3900 – 4100 = -200

11. Lab Exercise Exercise 1 Baseline your project Update Actual Results for task Check Variance Revise baseline of one task only Shorten Duration, Reduce Work, and Reduce Cost of few tasks Check variance reports Exercise 2 Earn Value Exercise

12. Reports Basic Reports Overview Current Activities Cost Related Assignment Workload

13. Reports Creating your own reports Visual Reports Export Data to Excel

14. Advance Customization Creating Project Template Create a Project Complete all tasks Save as template Create a new project and select your template

15. Advance Customization Customizing Fields Field Type Field Attribute ( Look up, formula) Calculation on summary Values to display Using customized fields

16. Advance Customization Formatting Views Toolbar Commands Forms & Macros These are seldom used WBS MS Project maintains WBS code internally

17. Working with Multiple Projects Master Project Collection of individual project, where changes in master project are replicated to individual projects and vise versa

18. Lab Exercise Reports Run Basic Reports That Summarize Data by Project, by Resource, by Task, or by Cost Develop a New Basic Report Run Visual Reports That Summarize Data by Project, by Resource, by Task, or by Cost Save project data in excel Customization Create one date field and one number field Rollup fields to summary ( date on maximum, number on sum) Insert customized field in your view

19. Q & A