Complete Tutorial of MSP (Microsoft Project) - From begging to end. 1. Activities 2. Resource 3.Scheduling 4. Cost Analysis 5. Resource levelling 6. ETC

1. Prepared By:
Rajeev Sharma
PT-301516
MIED 2016-18
Microsoft Project

2. Create New Project

3. New Blank Microsoft Project File

4. Add 100+ Construction Activities and Duration

5. Add 100+ Construction Activities and Duration

6. Add 100+ Construction Activities and Duration

7. Add 100+ Construction Activities and Duration

8. Add 100+ Construction Activities and Duration

9. Add 100+ Construction Activities and Duration

10. Add Predecessors according to how it should be done

11. Add Predecessors and change their FS,SS,SF,FF as per
Activities requirement

12. After adding FS,SS,SF,FF according to their requirement
and lag required

13. Select All Activities

14. Auto Schedule it, Date Changes according to Data input

15. To Show Critical Activity

16. To Show Project Summary

17. Select Format Format Bar Style

18. Format bar

19. Insert Column(Right Click on Arrow Area)

20. Insert <Total Slack> And <Free Slack> Column

21. • ADD Four Text Column with
Their Lookup Value

22. Four Text Column

23. To add their lookup value, Right click on column head
and Custom field

24. Right click Custom Field Rename to
rename field name

25. Renamed Filed Name <Responsibility> <Stage> <Data
Saved > <Project manager>

26. To add lookup values
Right click Custom Field
Rename to rename field name

27. lookup values of Responsibility Column

28. lookup values of Stage Column

29. lookup values of Data Saved In
Column

30. lookup values of Project Manager
Column

31. After Assigning all the Lookup values to the Respective
columns

32. Create Filters

33. View Menu Filter New Filter

34. New Filter Name <Rajeev_Filter2>

35. Add Filter Values

36. Result after Adding Filter Values

37. Add 3line Filter

38. Result 3 Line Filter

39. Add 4line Filter

40. Result 4 line filter

41. Add 5 Line Filter

42. Result

43. To come in original Activities
View Menu Filter Clear Filter

44. Create Interactive Filters

45. To modify and make it interactive 5line Filter Values
View Menu Filter More Filter <Filter
Name> Edit

46. Add in Values Question
“< Question>:”?

47. Add All Questions OK Apply

48. Dialogue Box will Open For Filter the matter
Interactive Filter <Responsibility>

49. Interactive Filter <Stage>

50. Interactive Filter <Project manager>

51. Interactive Filter <Storage>

52. Interactive Filter <Critical>

53. Result After Filter the values

54. To come in original Activities
View Menu Filter Clear Filter

55. Result-Clear Filter

56. Resource

57. To Add Resource
Click Resource Sheet

58. Blank resource sheet

59. Add Resource on every activities

60. Assign Resource

61. Assign resource & Unit

62. After assigning resource OK

63. Assign All Resources

64. Resource Level Resource

65. Level Resource task bar Level now

66. LevelAuto Resourced

67. Add Cost Column

68. Resource Graph
View Other view Resource Graph

69. Resource Graph

70. Work Contour

71. View Resource Usage

72. Select all activities which is doing by Mason

73. Select Front loaded in work contour

74. Result

75. To See Resource Graph
Select
View OtherView Resource Graph

76. Resource Graph

77. Grouping

78. Create Group
Select Activity for Grouping

79. Create Grouping

80. Result

81. Phase Grouping

82. Apply

83. Result

84. Clear Phase

85. Calendar Making

86. Project Menu Change Working time

87. Dialogue Box will open , Here we can manage our calendar

88. All Saturday Working
Add Start and Finish

89. Go to Details

90. Add as working Hours

91. Set as Weekly Tick Saturday Set End By Date OK

92. 2nd and Last Saturday Non-Working

93. Set as Monthly Last Saturday Of Every 1 Month
Set End By Date OK

94. Set as Monthly 2nd Saturday Of Every 1 Month
Set End By Date OK

95. 2nd and 4th Saturday Non-Working
Add Start and Finish Date

96. Set as Monthly 4th Saturday Of Every 1 Month
Set End By Date OK

97. Add any holidays
Add Start and Finish Date

98. Apply Ok

99. Project Final Statics
Project Menu Project Information

100. Adding Formula

101. Add new column

102. Adding formulae
Step 1 : Right Click on the column header > Click on Custom fields

103. Step 2 : Rename the column as Interfering float > Click on the bubble formula >
Click on formula

104. Step 3 : In the formula box, click on field, select duration and select total float

105. Step 3 : In the formula box, click on field, select duration and select total float

106. Step 4 : Next select the mathematical operation

107. Step 6 : In the formula box, click on field, select duration and select free
float > Click OK

109. Step 7 : OUTPUT
Note: Interfering float is the time available to delay an
activity without delaying the project’s estimated
completion time, but delaying an activity into interfering
float will delay the start of one or more following non-
critical activities.

110. Using Iff function

111. Method : Add a new column > Go to custom fields and rename
as Activity critical or non-critical

112. Click on formula > Click on function > Click on function
> click on general > select Iff ( Expression, true, false)

113. Delete the word expression in the formula > click on field > select
duration > click on duration > use the symbol = and type “0” > in
the true part type “ Critical” and in the false part type “Non-
Critical” > click on OK

114. OUTPUT

115. Using Switch function

116. Method : Add a new column > Go to custom fields and
rename as Switch drawing numbers

117. Click on formula > Click on function > Click on function > click on
general > select switch ( Expression1, value1…)

118. Add Formulae

119. Output of switch function

120. Recurring activities

121. Here let us consider payday as the recurring activity throughout the
project duration.
Click on task tab > Click on task > select recurring task

122. Enter the name of the activity> enter the recurrence
pattern >select the day >click on OK

123. Output

124. Macro and creating switch

125. Click on view tab > click on macros > Click on record macro

126. Enter the macro name > set the shortcut as Ctrl + A >write the
description> Click on OK to start recording

127. In the recording – select all the activities by clicking on the
box in the left corner > Click on resource tab > click on level
resources > click Ok > Stop recording

128. k on view tab > click on macros > select stop recording

129. Creating button/switch
Let us create a new micro as shown previously with task range filter
Click on view > Click on macro > click on record macro > Enter name as task range
filter > type shortcut as Ctrl + U > enter the description > Click on OK

130. Record the macro by clicking on filter > select task Range > set the from and to ID
>ClickOK > click on view > Click on macro > select stop recording

131. Go to view > select macro > select view macro > select the task
range filter macro and click on edit

132. After clicking on Edit, select the code lines as shown below

133. Then click on insert > select userform

134. In the user form dialogue box click on the command button from the
side menu and drag a box and rename it as task range filter > double
click on the command and paste the link copied earlier

135. Click on Run

136. Click onTask

137. After Clicking on run we will get the button dialogue box > click on
the button task range filter and enter thebetween ID as 150 and
And ID as 180 and click on OK

138. Output : We can observe that it now displays all
activities with task ID between 150 and 180

139. COST FORECAST
• Earned value,
• Planned value,
• CPI, SPI
• Cost

140. Click on Project Set Base line Set Baseline

141. Click Ok

142. File Options

143. Schedule uncheck actual cost

144. To see earn value table
View Table moreTable

145. Click Earn value Cost Indicator

146. Add New table % Completed

147. Result

149. Result

150. CleatTable

151. To get Actual costTable
Table More table

152. Apply

153. Crete NewTable
Add Field Name

154. Apply

155. Result

156. Add Cost Column

157. Project Reports

158. Click on Report tab >select Custom

159. Select Resources > Resource overview

160. Output

161. Resource Overview Report

162. Report on Cost overrun
lick on reports tab > select customize > Select costs > select cost
verruns

163. Reports

164. Cost Overrun Reports

165. EarnValue Report

166. RESOURCE COST OVERVIEW

167. RESOURCE COST OVERVIEW

168. COST OVERRUNS

169. COST OVERRUNS

170. PROJECT OVERVIEW

171. BURNDOWN

172. • Ribbon

173. Go to Resource sheet

174. Right Click Customize ribbon

175. Add 12 Ribbons

176. Apply Ok

177. Result

178. Project Link

179. Project1

180. Project2

181. Project 3

182. Click Sub Project

183. result

184. Grantt Chart

185. THANKYOU