Ms Project 2010 Application For PMP

MS Project 2010 application for PMPs
Instructor: Phạm Tuấn Anh MBA, PMP

Outline
Initiating (0.5 day)
Planning Essentials (2.5 days)
Executing: Communication and Reports (2 days)
M&C: Tracking and Analyzing (0.75 days)
Closing Activities (0.25 days)
All Rights Reserved © Professional Management Academy - 2013 2

Initiating
Introduction
PMP Process groups vs. MsP2010
Enterprise Project Management
Setting up MsP2010 environment

Initiating
Introduction
Project management software?
22 million
250 thousand

Initiating
Introduction
Top PM softwares
Why MSP?

Initiating
PMP Process groups vs. MsP2010
Effective application approach

Initiating
PMP Process groups vs. MsP2010
Level of MS Project usage
PM Stage MS Project
usage level
Comments
Initiating Low May help develop high-level order of magnitude estimates for schedule, scope, and cost
Planning High Helps define, integrate, and communicate scope, time, cost and resource plans. Some
support for risk planning
Executing Med-High Helps direct who does what when, in terms of execution. Provides the roadmap and
clear path to the final deliverable or result
M&C High Helps monitor and control change and measure the impact on scope, time, cost, and
resources. Allows for effective variance analysis and decision-making for taking
corrective action
Closing Low-Med Useful for final variance analysis, lessons learned, developing future forecasting abilities,
best practices, and benchmarking

Initiating
Enterprise Project Management
What is EPM?
How is EPM?
• Demand Management
• Portfolio Selection and
Analytics
• Resource Management
• Schedule Management
• Team Collaboration
• Business Intelligence and
Reporting

Initiating
03 Professional functions
• Team Planner View
• Direct Project to SharePoint Synchronization
• Inactive Tasks Function

Initiating
Resource sharing without EPM?

Initiating
Setting up MsP2010 environment
Default view
• Gantt Chart
• Timeline
• Ribbon

Initiating
The Ribbon
• Tabs
• Groups
• Quick Access Toolbar
• Buttons
• File & Backstage view

Initiating
Gantt Chart
• Text area
• Bar area
• Auto Filter, Group, Sort
• Add new column
• Zoom

Initiating
Changing views
• Task and Resource tabs
• View tab
• Quick view switching
• Split screens

Initiating
Start creating new project
• Using Project Template
• Importing from MS Excel
Key settings
• Manual & Automatic Scheduling
• Project Summary Task and Outline Number

Initiating
Scheduling approaches and Default Task Type
• Duration Based Scheduling
• Effort-Based Scheduling
• The Relationship between Work and Duration
Work = Duration × Units
 Fix one component and enter the second variable
 Project will calculate the third

Initiating
Scheduling approaches and
Default Task Type

Initiating
Working with Calendars
• Creating new calendar
• Conversion factors: hours per day, hours per week, days per month
Project start/end date
• Configure start date
• Display start/current in Gantt Chart

Initiating
Hands-on session
Setting Up – Initializing a new Project
Change the Working Time – Working With Calendars

Planning Essential
Create WBS and Task List
Estimate Task Duration
Setting Dependencies and Critical Path
Assigning Resource and Estimate Cost
Calculation Engine for Automatic Scheduling

Planning
Create WBS and Task List
What is a WBS
Creating vs. representation
• Interim Deliverables
• Milestones
“A deliverable-oriented hierarchical decomposition of the
work to be executed by the project team, to accomplish
the project objectives and create the required deliverable”
WBS item Description
(0) Final deliverable Project summary task
1 .0 Interim deliverable 1 Summary task, phase, or major piece
1 .1 Task 1 Lowest level of detail in the structure
1 .2 Task 2
1 .3 Task n
1 .4 Key milestone Deliverable achieved
2 .0 Interim deliverable 2
2 .1 Task 1
….

Planning
WBS format
• Outline structure
• Network diagram
• Tree structure

Planning
WBS sizing
• Compatible with organization’s reporting requirement
• Level of detail do team members require
• Enough detail to estimate resource, timeline
• Lower-level elements fully describe the upper level
• Allow effective management of project risks and drive key issues
• Effective tracking of project scope, timeline, and budget

Planning
Progressive Elaboration

Planning
Tasks and Milestones
• Last level detail in WBS
• Summary task has item(s) indented under it
• Finish task referred as milestone
– Reporting
– Gating
– Decision making
– Key handoff point
– Benchmarking/tracking
Assign a duration of zero to a task, it automatically
changes to a milestone and is represented in the Gantt
bar area by a diamond

Planning
Tasks name column
• Focus in task name
• Enter WBS components first, later
outline the detail
• Quick access using Task/Insert
group

Planning
User-controlled Scheduling
• Project is default to start with manual
schedule option
• Switching between two modes:
– Task mode column
– Task tab /Schedule group

Planning
Outlining (Indenting & Outdenting) Tools
• Summary task
– Broad categories under which we
can group tasks
– Represents total work effort, cost,
duration, start/finish date
• Creating summary tasks
– Task tab > Insert group > Summary
– Indent sub tasks
• Project enable to turn-off
automatic roll-up calculation

Planning
Collapse and Expand: Show Outline
• WYSIWYG
– Broad categories under which we can
group tasks
– Represents total work effort, cost,
duration, start/finish date
• Creating summary tasks
– Indent sub tasks
– Task tab > Insert group > Summary

Planning
Setting Up – Initializing a new Project
Change the Working Time – Working With Calendars

Outline
Executing: Communication and Reports (2 days)
• Understanding Views
• Using Tables and Custom Fields
• Using Filter, Group and Sorts
• Create Custom View, Formatting and Reporting
• Master Schedule with Inserted Projects

Outline
M&C: Tracking and Analyzing (1 day)
• Setting and Maintaining Baselines
• Updating and Tracking Status
• Variance Analysis and Corrective Action

Ms Project 2010 Application For PMP

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