The document is a detailed presentation on Microsoft Project 2013, covering various functionalities such as determining critical tasks, formatting bars, managing calendars, and adding resources. It explains how to set up tasks, track activities, and implement project management practices through practical examples. Key features illustrated include task scheduling, resource leveling, and creating custom filters and columns to enhance project visibility and management.

1. MICROSOFT
PROJECT
2013
A PRESENTATION BY:
VISMAY SHAH
16014111028

2. Hello!
I am Vismay Shah
Welcome to Microsoft Project 2013
 Microsoft Project (or MSP) is a project management
software program.

3. BRIEF DETAILS OF PRESENTATION
In this Presentation you will cover following topics.
1. INTRODUCTION TO THE SCREEN
2. A PRACTICLE EXMAPLE
3. DETERMINE CRITICAL TASKS
4. FORMATING OF BAR
5. PROJECT SUMMARY TASK
6. ALL ABOUT CALENDAR IN MS PROJECT
7. EXCEPTION RECURRING AS WEEKLY,
MONTHLY, YEARLY
8. ADDING NEW COLUMNS TO THE PROJECT
9. USE OF FILTER
10. USE OF GROUP
11. ADD WBS TO THE PROJECT
12. USE OF SWTICH FORMULA
13. ADDING RESOURCES TO THE PROJECT
14. WHOLE RESOURCE SHEET
15. ASSIGNING OF RESOURCES
16. RESOURCE LEVLING
17. RESOURCE GRAPH
18. EARNED VALUE CONCEPT.
19. MACRO CONCEPT.
20.LETS CREATE A SWITCH (VISUAL BASIC)
21. CREATE YOUR OWN FACILIATED MENU

4. LET’S HAVE AN INTRODUCTION TO THE
SCREEN
1

5. • TASK MODE can
be of Two types ,
1. Manually
Scheduled
2. Auto Scheduled
• TASK NAME is
nothing but the
activity name, For
ex. Excavation,
PCC, Brickwork
Etc.
• DURATION is
Total time taken to
complete an
activity.
• This will be in
terms of Days.
• START is you start date
of the Activity,
• It can be the Current
Date or Any date of the
calendar.
• FINISH is the date
on/by which the
activity will be
completed.
• PREDECESSORS
contains main 4
constraints that can
decide that which
activities will start
together or parallel or
will finish together.
• RESOURCE NAME
allocates the
resource and let
you know which
resource is being
used for particular
activity.

6. THINGS TO SET UP BEFORE USE
I. OPEN THE MS PROJEC 2013.
II. Before Start using it , you need to set certain
things on it for that Go to the file menu on
the right hand side upper corner.
III. You will see the Last tab of OPTIONS there.
Click on it
IV. A dialogue box will prompt up as shown in
Image.
GO TO
FILE MENU
LAST TAB
“OPTIONS”
PROMPT OF
DIALOGUE
BOX

8. “
The 1st TAB you will see of General, In this particular tab You
need to set the DATE & TIME Format from any of the options
above but for the work Convenience go for the DAY DD-MM-YY.
GENERAL TAB

10. “
In the next tab named Display ; You can see the currency options
for this Project. Go to the Currency as shown selected in image &
change it to the INR as shown in Next slide.
DISPLAY TAB

13. “
In the Schedule Tab you can see another label named Schedule
Which denoted that Shows assignment unit as a : Percentage.
Change it to the “Decimal” From dropdown list.
SCHEDULE TAB

15. “
As you can see ; MS Project takes each New Task Manually
Scheduled but for the work Convenience change it to the Auto
Schedule.
SCHEDULE TAB

18. “
In MS Project , We usually work with Fix Duration and not with Fix
Units. But By default MS Project take it as Fixed Unit , so we need
to change it as Fixed Duration.
SCHEDULE TAB

21. “
In MS Project , There are chances of make mistakes in entries , to
overcome that we can undo them by Ctrl+Z , but there is an option in
this TAB by which you can increase this Undo level , By default it is
20. I have changed it to 35.
ADVANCED TAB

24. TRY OUT A PRACTICAL EXMAPLE2

25. • Now As shown in Image Add some Activities.
But you can see that Each activity starts parallel
to each other but this is not possible in real time
practice . For ex. Tracing of the Soil can not be
started before/ parallel to Excavation so as
Shuttering can not be started before/parallel to
Bar Bending.
• So we need to give predecessors to the activates
in the column of predecessors by just putting the
row number there.

26. • As you can see now the bar has been shifted to after the
completion of the preceding activity.
• But now we can say that if tracing is of 2 days then after
the day 1 of that activity some of the work will be
completed and by next day the PCC work in traced part
can be started parallel to it.
• To do Such thing Just double click on the Activity of
PCC & screen will be prompt following dialogue box.

27. • Go to the
Predecessors
Tab.

28. • In this tab you will find the preceding activity for PCC as
Tracing .
• In that you need to change the Type of Activity to Finish
to Start to Start to start. But we need to start PCC
exactly after the next day so give Lag time in next
column as 1day.

29. • After Selecting it Just Click on Ok.

30. • Now you can see the change in BAR as well as Predecessors.

31. • Similarly the activity of “BAR BENDING”
has no relation with excavation, so that
can be started parallel with Excavation.
• To do so remove the predecessor given.

32. HOW TO DETERMINE CRITICAL TASKS IN
WORKING PROJECT
3

33. • Now to highlight the critical path go to the FORMAT Menu, There
you will see a option for Critical Task as shown in image.
• Now click on it.

34. • YOU CAN SEE THE CHANGE NOW.

35. FORMATING OF BAR4

36. • So you can see that the critical path has been highlighted by
red bars.
• Now if you look at bars the only gives the duration of activity
as bar , no other information can be obtained by them.
• To do that we need to Format the Bars. Just Go To
FORMAT BAR STYLE
FORMAT
MENU
• By clicking on it you will have a dialogue box like below.

38. “
• Go to the TEXT tab on the right side corner as shown , you
will have the things shown in next slide.
• You need to change it. SO in the TEXT Tab just change &
write as following
1.Left- start 2.Right –Finish 3.Top – Name 4.Bottom – Duration.
TEXT TAB

40. • Now Just Click on Ok.

42. • In the appeared dialogue box scroll through bottom & you will
find the critical name showing red bar. See the Text tab , it is
blank. So we need to repeat the procedure as we did for task.
• You can see the Change now but also there is no change in
critical path. So go again to ,
FORMAT BAR STYLE
FORMAT
MENU

43. • After changing it as per slide no. 28 just click on OK.

44. • So now you can see the critical task are also changed and
they are showing information like normal tasks.

45. HOW TO GET PROJECT SUMMARY TASK5

46. “
• It is used to determine total summary or total duration of entire
project.
• To do the same, select the whole project data from left corner
of screen & …..
PROJECT SUMMARY TASK
UPPER
LEFT CORNER
DO CHECK
MARK TO
PROJECT
SUMMARY
TASK BUTTON
FORMAT
MENU

47. • You will see something like show in next slide.

49. LET’S TALK ALL ABOUT CALENDAR IN MS
PROJECT
6

50. “
￭Then, as You can see a dialogue box , To CREATE a new calendar
of your convince , click on “Create New Calendar…”
￭After clicking on that another dialogue box will appear , asking a
name along with 2 radio buttons asking if you want to create new
base calendar or Make a copy some other calendar.
￭Here I have given my own name “VISMAY” as calendar Name and
Making new Base calendar.
HOW TO CREATE NEW CALENDAR
CHANGE
WORKING
TIME
PROJECT
MENU

52. “
• Here as you can see the standard calendar has 2 nonworking
days & the general working time is 8.00 to 17.00 am.
STANDARD CALENDAR

54. “
• As you can see in this calendar named “ VISMAY” I have changed
the working days & working hours as well.
VISMAY CALENDAR

55. • TO DO so go to Work Weeks tab in Change Working Time
dialogue box.
• To change the working times of each day select the days
from the left side panel & click on third radio button named
“Set day(s) to these specific working time”
• Now click on Details in right side.
• Initially in standard calendar it was 8.00 to 12.00 & 13.00 to
17.00. from which I have changed it to 9.30 to 13.00 & 14.00
to 18.30.

57. “
• Also I have changed the Saturday as the working day
from Nonworking day.
• But for the timings are as follows : 9.00 to 12.00 & 13.00
to 17.00.
VISMAY CALENDAR

59. “
• As now to add holidays on working days Go To the
Exceptions TAB as shown.
• ADD THE HOLIDAYS as per the CALENDAR And you will se
the day current working day will be changed to NON-
WORKING DAY & shown by Underline.
VISMAY CALENDAR

61. “
• IT WON’T WORK OR APPLY YOUR CALENDAR UNTILL &
UNLESS YOU CHANGED IT.
• To do so …
VISMAY CALENDAR
PROJECT
INFORMATION
PROJECT
MENU

65. EXCEPTION RECURRING AS WEEKLY,
MONTHLY, YEARLY
7

66. YEARLY EXCEPTION
 Let us take the example of 15th August that occurs as Holiday in
Calendar Every Year.
 So, You don’t need to add exception every year manually.
 To do so 1st create the exception of Independence day for current
year & double click on it.
 You will have a dialogue box shown in next slide.

67. • As you can see this dialogue
box have different facilities
such as you can set time for
exceptions.
• The very next label is of
Recurrence Pattern. This
label faciliets you that you
can repeat the exception as
daily/weekly/monthly/yearly.
• As we are going for the
independence day it occurs
yearly.

68. • As you can see it is asking for
the date on which it needs to be
repeated yearly.
• The third label is of Range of
recurrence.
• Currently it is showing that it will
end after 1 occurrence, let us
change to 5.

69. • You can see that it will occur for next 5
years and will end by 15-8-2020.

70. • YOU CAN SEE
THE CHANGE
NOW.

71. MONTHLY EXCEPTION
 Let us take the example of a company that has 1st Saturday
holiday.
 To do so create an exception on any 1nd Saturday of current
month & double click on it.
 You will have a dialogue box shown in next slide.
 In the prompted dialogue box ,go to the recurrence label click
on recurrence pattern as monthly.

72. • It will ask recurrence time in terms
of Date of particular or Day e.g.
This exception should recur on 1st
Saturday of each month.
• Set the recur time as The “First
Saturday of Every 1 month”.
• Click on ok. You will see that
exception has created on every 1st
Saturday of each month.

74. WEEKLY EXCEPTION
 Let us take the example of a company that has alternate Sunday
working. E.g. 2nd & 4th Saturday will be Holiday.
 To do so create an exception on any 2nd Saturday of current
month & double click on it.
 You will have a dialogue box shown in next slide.
 In the prompted dialogue box ,go to the recurrence label click
on recurrence pattern as weekly.

75. • It will ask recurrence time in terms
of week e.g. This exception should
recur after 1 week or 2 week etc.
• To set alternate , set the recur time
as 2 weeks & Saturday as the day
to recur in the below days.
• Click on ok. You will see that
exception has created on each
alternate Saturday.
• Also I have changed the range of
recurrence as 15.

77. ADDING NEW COLUMNS TO THE PROJECT8

78.  Now , let us assume that in a Large project there are number
of engineers are working to the same project & each one have
different responsibilities.
 To show or to keep record that who has what responsibility
we need to add a new column in MSP.
 But you will find that it has no in built column as
responsibilities.

79. • You can see there is no inbuilt option such as responsibility.
• So we have to create it manually. To do so, right click on the
column of “Add new Column” & go to the custom fields.

80. • By clicking on
custom fields,
you will prompt
a dialogue box.

81. • You can see the different option to add
texts e.g. text1, text2 etc.
• We rename the field as responsibility. &
click on OK.
• In the next label name custom attribute
you will find the button of Lookup.
Basically lookup stands for entering the
value for manually created field.
• After clicking on that button you will
have dialogue box shown in next slide.

82. • It has options for adding the values as well as
descriptions for it.
• I have added 3 names as responsibility
consist of engineer name.
• Then click on Close.

83. • As you can see that it is
created now.
• Lets go to the main screen &
add the new created column.

84. • As you can see it has three values to add.
• Now let us add this for activities.

85. • Now , let us assume that in a project there are number of activities
that has values as Billed or not.
• To show or to keep record that which activities are billed or not. We
need to add a new column in MSP.
• Repeat the same procedure. Only the difference will be this time look
up value will have Yes or No option

86. • Similarly we can show the PHASES of the project.
• Repeat the procedure , the only difference that it will have lookup values
as Phase1 , Phase2 etc.

87. HOW TO USE FILTER TO THE PROJECT9

88. • As you can see there is a filter option in VIEW menu.
• The current status of filter option is “ [No Filter] ”.

89. • In Filter option There are many in-built filters
ready to use.
• But in some case we need to filter the project
as per our need or client need.
• To do so we need to create a new filter,
• For example in this project I want to see only
those acivities assigned to VRAJ.

90. • NAME of the
filter required
(Responsibility in
our case)
FIELD NAME required
to be filtered
TEST to be performed
in filter.
• VALUES to be
checked by filter.

92. FILTER FOR THE TEST “DOES NOT EUQAL”
• The Highlighted Part in the Image can be summarized as follows:
“ Filter the Project & show only such Activities that “Does not Equal to” (test) “
VRAJ” (value) in the field name “RESPONSIBILITY” .
• NOW JUST
CLICK ON
SAVE.

93. • As you can see that New Custom filter is
now created.
• Apply it to the project & see the change in
your Activity List.

95. FILTER FOR THE TEST “EUQAL”
• The Highlighted Part in the Image can be summarized as follows:
“ Filter the Project & show only such Activities that “ Equals to” (test) “
ISHAN” (value) in the field name “RESPONSIBILITY” .
• NOW JUST
CLICK ON
SAVE.

97. TWO LINE FILTER
• The Highlighted Part in the Image can be summarized as follows:
“ Filter the Project & show only such Activities that “ Equals to” (test) “
VRAJ” (value) in the field name “RESPONSIBILITY” OR show only such
Activities that “ Does not Equal to” (test) “ NO” (value) in the field
name “BILL”.
• NOW JUST
CLICK ON
SAVE.

99. HOW TO USE GROUP TO THE PROJECT10

101. • In Group By option There are many in-built
groups ready to use.
• But in some case we need to group the
project as per our need or client need.
• To do so we need to create a new group,
• For example in this project I want to group
the project for those acivities which are
assigned to VRAJ.

102. FILED NAME by
which you want to
create the group
FILED TYPE by
which you want to
create the group
Nature of
ORDER either
Ascending or
Descending

105. HOW TO ADD WBS TO THE PROJECT11

106. WBS
PROJECT
MENU
DEFINE CODE
PROJECT CODE
PROFILE, PROJECT
INITIALS LIKE AM, VS
ETC.

108. HOW TO CHANGE ALREADY ASSIGNED
RESPONSIBILTY IN CURRENT WORKING
PROJECT ( USE OF SWTICH FORMULA)
12

109. USE OF SWITCH FORMULA
■TO UNDERSTAND THIS CASE LET US TAKE AN CLASSIC
EXAMPLE , THAT IN A WORKING PROJECT AN ENGINEER NAMED
“ISHAN” IS GOING TO REPLACED BY NEW ENGINEER “KUSH”
■IN SUCH CASE WHEN WE HAVE ALREADY ASSIGNED THE
RESPONSIBILITY , NOW WE HAVE TO CHANGE ALL THE
RESPONSIBILITY ASSIGNED TO ISHAN TO KUSH.

111. • NOW FIRST ADD A NEW COLUMN NAMED “NEW RESPONSIBILITY”.

112. • AS YOU CAN SEE THAT NOW A
NEW COLUMN IS CREATED.
• DO NOTE THAT WE ARE NOT
GOING TO ADD NEW LOOK UP
VALUES THIS TIME.

113. • GO TO THE FORMULA BUTTON IN
THE CUSTOM FILED.
• YOU WILL SEE SOMETHING LIKE AS
SHOWN IN NEXT SLIDE.

114. • THIS IS THE DIALOUGE BOX FOR FORMULA.

115. FUNCTION
GENERAL
SWITCH
FORMULA

116. • YOU CAN SEE NOW THAT WE HAVE ADDED THE FORMULA TO OUR NEW
FLIED

117. • NAME OF THE FIELD
WHERE CHANGE IS
REQUIRED
• BY WHAT VALUE YOU NEED TO
CHANGE THAT FUNCTION

118. • NOW TO ADD THE FILED NAME
WHICH REQUIRES CHANGES
GO TO
FIELD TEXT
CUSTOM TEXT
RESPONSIBILTY

119. • AS YOU CAN SEE NOW
THAT RESPONSIBILTY
FIELD IS ADDED.
• NOW ADD ‘=‘ RIGHT AFTER
THE SQAURE BRACET IS
COMPLETED.
• AND JUST AFTER THAT
INSERT THE ORIGINAL
VALUE, i.e. “ISHAN”
• NOW PUT ‘,’ & INSERT THE
NEW VALUE, i.e. “KUSH”

120. • UP TO THIS COMMAND
WE HAVE CHANGED
RESPONSIBILITY OF
ISHAN TO KUSH BUT
WHAT ABOUT OTHERS?
• WE ARE NOT CHANGING
THEM , SO WE NEED TO
ADD THAT TOO.
• TO DO SO FOLLOW NEXT
SLIDE.

121. • JUST CLICK ON OK.

123. • SEE THAT NOW THE
RESPONSIBILITY HAS CHANGED
FOR ISHAN TO KUSH BUT NOT FOR
VISMAY.

124. ADDING RESOURCES TO THE PROJECT13

126. NAME OF THE
RESOURCES
FOR EX. MASON,
MISTRY,RMC
CEMENT, SAND
ETC.
TYPE OF RESOURCE
FOR EX. WORK,
MATERIAL OR COST
WHAT TYPE OF
QUANTITY YOU USE FOR
RESOURCE
FOR EX. CUBIC MT. ,
CUBIC FT., KG ETC.
INITIALS OF RESOURCE NAME
FOR EX. “L FOR LABOUR”
MAXIMUM UNITS WHICH
CAN BE USED FOR
RESOURCE.
STANDARD RATE OF
RESOURCE IN PER DAY
OR PER HOUR UNITS.

127. RESOURCE TYPE : WORK
• BASICALLY WORK TYPE RESOURCES INCLUDES ONLY THOSE RESOURCES WHICH
ARE BEING USED FOR SPECIFIC WORK/TASK SUCH AS JCB,VIBRATORS, MACHINE
MIXER, TRACTORS, DUMPERS ETC.
• HERE IN THIS CASE I HAVE ADDED JCB RESOURCE WITH ITS MAXIMUM UNITS AS 2 &
STANDARD RATE AS “700RS/DAY.”
• YOU CAN ADD MANY RESOURCE OF WORK TYPE AS SHOWN IN NEXT SLIDE.

129. RESOURCE TYPE : MATERIAL
• BASICALLY MATERIAL TYPE RESOURCES INCLUDES ONLY THOSE
RESOURCES WHICH ARE BEING USED FOR SPECIFIC WORK/TASK SUCH AS
JCB,VIBRATORS, MACHINE MIXER, TRACTORS, DUMPERS ETC.
• HERE IN THIS CASE I HAVE ADDED RMC RESOURCE WITH ITS UNITS AS
M3[METERE CUBE] & STANDARD RATE AS “3200RS.”
• IN COMPARE OF WORK TYPE RESOURCES , THE MATERIAL TYPE RESOURCES
DOESN’T CONTAIN ANY MAX. UNITS [ IT IS ASSUMED THAT YOU CAN USE AS
MUCH AS YOU CAN]
• YOU CAN ADD MANY RESOURCE OF MATERIAL TYPE AS SHOWN IN NEXT
SLIDE.

131. RESOURCE TYPE : COST
• BASICALLY COST TYPE RESOURCES INCLUDES ONLY THOSE RESOURCES
WHICH ARE BEING USED ON SOME SPECIFIC COST SUCH AS CONTAINER,
MUSTER , LEVEL TUBE , GLOVES & SHOES ETC.
• HERE IN THIS CASE I HAVE ADDED MUSTER RESOURCE WITHOUT ADDING
ANYTHING.
• YOU CAN ADD MANY RESOURCE OF MATERIAL TYPE AS SHOWN IN NEXT
SLIDE.
YOU CAN’T ADD COST TO
THIS TYPE OF RESOURCE

133. WHOLE RESOURCE SHEET14

135. • NOW WHEN YOU ARE WORKING WITH 2 OR MORE PROJECT , YOU
DON’T NEED TO CREATE RESOURCE SHEET EVERYTIME.
• MICROSOFT PROJECT GIVES US A FACILTY NAMED “RESOURCE
PULLING” BY WHICH WE CAN PULL THE WHOLE RESOURCE SHEET
TO ANOTHER PROJECT FILE.
• LET’S SEE THE PROCEDURE OF IT.

136. STEP 1: CREATE A NEW FILE ( I AM TAKING A BLANK FILE JUST FOR
UNDERSTANDING PURPOSE)
STEP 2: GO TO THE RESOURCE MENU , THERE YOU WILL FIND AN OPTION
NAME RESOURCE POOL , IN THAT OPTION YOU WILL FIND ANOTHER OPTION
SHARE RESOURCE.
STEP 3: CLICK ON IT.
STEP 4: A DIALOUGE BOX WILL APPEAR AS SHOWN IN NEXT SLIDE.

138. • JUST CLICK ON OK.
• AND NOW CHECK IN IN NEW PROJECT FILE’S RESOURCE SHEET ,
EVERY RESOURCE IS COPIED OR YOU CAN SAY PULLED FROM THE
OLD FILE.

140. ASSIGNING OF RESOURCES15

141. STEP 1: GO TO THE GANTT CHART VIEW

142. STEP 2: ADD NEW COLUMN OF RESOURCE NAME

143. YOU CAN SEE THE LIST OF RESOURCES WHICH YOU HAVE ADDED IN RESOUECE SHEET

144. STEP 3: ASSIGN RESOURCE TO THE ACTIVITIES BY CHECKING THE BOX AHEAD OF THEM

145. • IT MAY HAPPEN THAT ANY ACTIVITY CONTAINS MORE THAN 1 RESOURCE , SO YOU
CAN ADD MULTIPLE RESOURCE TO ONE ACTIVITY.
SEE HERE I HAVE ADDED JCB & LABOUR TO THE EXCAVATION ACTIVITY.

146. IT MAY HAPPEN THAT ANY ACTIVITY CONTAINS MORE THAN 1 UNIT OF A RESOURCE ,
SO TO INCREASE UNITS OF A PARTICULAR RESOURCES , DOUBLE CLICK ON THE
ACTIVITY.
• YOU WILL HAVE
A DIALOUGE
BOX AS ABOVE.
• GO TO THE
RESOURCE TAB
NOW.

147. GO TO THE
UNITS COLUMN
AND CHANGE
AS PER YOUR
REQUIREMENTS

148. NOW CLICK
ON OK.

149. SEE NOW REINFORCEMENT ACTIVITY HAS 2 RESOURCES WITH MORE
THAN 1 UNIT.

150. THE EARLIER PROCEDURE IS LITTLE DIFFUCLUT &
TEDIOUS , SO WE HAVE AN ALTERNATE OF IT. GO TO
TASK
GANTT
CHART
MORE VIEWS

151. YOU WILL HAVE DIALOUGE BOX LIKE THIS.
NOW SELECT “TASK DETAILS FORM”

152. BY SELECTING “TASK DETAILS FORM” YOU WILL HAVE A SCREEN LIKE THIS.

153. TASK DETAILS FORM WILL SHOW YOU ONE ACTIVITY AT TIME WITH
FOLLOWING DETAILS
1. NAME
2. DURATION
3. START
4. FINISH
5. CONSTRAINT
6. TASK TYPE
7. WBS CODE
8. % COMPLETE
& LAST BUT NOT THE LEAST YOU CAN ADD RESOURCE EASILY.

154. RESOURCE LEVLING16

155. LET US TAKE FOLLOWING EXAMPLE IN ORDER TO UNDERSTAND RESOURCE LEVELING
ACTIVITY DURATION MASONS LABOURS
1-2 (A) 2 1 2
2-3 (B) 3 2 2
2-4 (C) 4 3 2
2-5 (D) 2 1 3
3-10 ( E) 4 2 2
4-6 (F) 2 3 2
4-7 (G) 4 3 3
5-9 (H) 4 5 3
6-8 (I) 2 1 2
7-9 (J) 5 1 3
8-9 (K) 3 0 4
9-11 (L) 2 1 1
10-11 (M) 3 1 2
11-12 (N) 2 1 2

156. I HAVE DRAFTED & ALLOCATED THE RESOURCES IN NEW MSP FILE.

157. BY THE CONVENTIONAL METHOD YOU KNOW THAT 13 & 10 IS THE MAXIMUM
UNIT FOR MASON & LABOUR RESPECTIVELY.
SO YOU CAN SEE AS PER THE ALLOCATION IT IS HIGHLIGHTED BY RED,
THAT MEANS YOU NEED TO BALANCE IT.

158. THIS IS THE SIGN OF
OVERALLOCATION

159. RESOURCE GRAPH17

163. TO LEVEL THE RESOURCES GO TO
CLICK ON LEVEL ALL & THEN OK.

164. SEE ALMOST EACH
ACIVITY IS LEVELED
NOW. THAT RED HEAD
ARE GONE FROM MOST
OF THE ACTIVITY.

165. BY THIS OPTION YOU CAN CLEAR THE LEVELING FROM THE ENTIRE
PROJECT.

166. EARNED VALUE CONCEPT.18

167. LET US TAKE AN EXAMPLE THAT WE ARE WORKING ON THE PROJECT
WHICH IS ABOUT 80,000RS IN TOTAL COST.
BY THE TIME OF INITAIL SCHEDULING WE FOUND THAT COST OF 1ST DAY IS
8000 , COST OF 2ND DAY IS 16000, BUT ON THE THIRD DAY RAIN OCCURRED &
NO WORK HAPPENED.
LET , RS24000=Budgeted cost for work schedule (BCWS)
The value of work done = 0.25 * planning cost = 20000Rs (this is called BCWP –
Budgeted cost for work performance)
Actual work done, on site = 22000Rs. (ACWP Actual cost for work progress)

168. Cost performance index (CPI) = BCWP / ACWP = 20000/22000 = 0.90
If CPI.
= 1 – On schedule
>1 under the Budget
<1 Over the Budget
FORECAST COST = Planning cost / CPI = 80000/0.90 = 88000Rs.
SPI = Schedule Performance index = BCWP/ BCWS = 20000/24000 = 0.83
If SPI
=1 on schedule
>1 Ahead the Schedule
<1 Behind the schedule
FORECAST DURATION = Planned duration/ SPI = 10/0.83 = 12Days

170. NOW SET A BASE LINE TO THE PROJECT , FOR THAT GO TO
PROJECT
MENU
SET
BASE LINE
SET
BASE LINE
& YOU WILL HAVE SCREEN AS SHOWN IN NEXT SLIDE.

171. CLICK ON OK & HENCE A BASE
LINE OF THE PROJECT IS SET UP.

172. NOW GO TO PROJECT
MENU
PROJECT
INFORMATION

173. TO HAVE THE IDEA THAT WE ARE OVER BUDGET OR UNDER BUDGET , WE
NEED TO SET A STATUS DATE ON WHICH WE NEED THE EARNED VALUE
DATA.
I HAVE SELECTED 28TH NOV. (3RD DAY FROM THE STARTING DATE OF THE
PROJECT.)

174. TO SEE THE TABLE OF EARN VALUE GO AS SHOWN IN FIGURE.

175. SELECT THE “EARNED VALUE COST
INDICATORS” TABLE

176. YOU WILL HAVE A SCREEN LIKE ABOVE IMAGE.
NOW ADD 2 NEW COLUMN TO IT “ACTUAL COST” & “% COMPLETE.”
CHANGE THE VALUE OF THEM AS “22,000RS & 25%” RESPECTIVELY.

178. YOU CAN SEE THE VALUES OF CPI & SPI.

179. MACRO CONCEPT.19

180. TO GO THE MACROS
VIEW MACROS

181. TO RECORD A MACRO.
VIEW MACROS
RECORD
MACRO

182. HERE IN THIS CASE I AM RECORDING A MACRO FOR SHOWING CRITICAL ACTIVITY.
STEP1 : START RECORDING A MACRO.
STEP 2: RENAME THE MACRO AS “CRITICAL”
STEP 3: CLICK ON OK.
STEP 4: NOW GO TO FORMAT MENU & CLCIK
ON CRITICAL PATH.
STEP 5: AGAIN GO TO VIEW MENU & STOP
THE MACRO.

183. “HENCE MACROS CAN BE SUMMRIESED AS A
RECORED THING/SCRIPT WHICH WE NEED TO
PERFORM REPETETIVE IN A PROJECT.
SO MACRO WILL WORK LIKE , YOU RECORD IT
THE WHOLE SEQUENCE 1ST TIME NOW FOR THE
2ND OR 3RD TIME JUST RUN THE MACRO INSTEAD
OF DOING WHOLE PROCEDURE AGAIN

184. NOW TO RUN THAT RECORED
MACRO
VIEW MACROS
VIEW
MACRO
SELECT THE MACRO &
CLICK ON RUN.

185. ONLY CRITICAL
ACTIVITIES ARE
SHOWN AFTER
RUNNING THE
MACRO.

186. SELECT THE NON-CRITICAL
MACRO & CLICK ON RUN.

187. SEE , CRITICAL & NON
CRITICAL ACTIVITIES ARE
TOGETHER NOW.

188. LETS CREATE A SWITCH (VISUAL BASIC)20

189. SWITCH IS BASICALLY NOTHING BUT A VISUAL AID ADDED TO THE
PROJECT. IT SERVES AS FACILITY TO THE PLANNER.
IT WORKS ABSOLUTE FUNDAMENTALS OF MACROS, BUT WHEN WE
DON’T NEED TO REPEAT THOSE STEP, SWITCH HELPS US TO PUT
THEM TOGETHER & BY THE TIME WE JUST NEED TO CLICK THE
SWITCH TO PERFORM PARTICULAR TASK.
IN THIS CASE I AM CREATING THE SWITCH FOR THE CRITICAL & NON
CRITICAL COMMAND.

190. NOW TO ADD A VISUAL AID TO THE PROJECT GO TO
VIEW MACROS
VISUAL
BASIC
AFTER CLICKING ON IT YOU WILL PROMPT A TOTALLY NEW SCREEN AS
SHOWN IN NEXT SLIDE.

192. NOW IN THAT SCREEN GO TO INSERT
USERFORM
AFTER THIS YOU WILL
HAVE A SCREEN AS
SHOWN IN NEXT
SLIDE.

193. NOW INSERT A
SWITCH FROM
TOOL BOX.

194. RENAME THIS COMMAND
BUTTON AS CRITICAL

196. ADD ANOTHER SWITCH
NAMED AS “ NON
CRITICAL”
THIS IS HOW WE JUST
CREATE THE SWITCH,
FOR FUNCTIONING OF
THIS SWITCHES WE
NEED SOME COMMAND
& TO DO SPO, FOLLOW
THE NEXT SLIDE.

197. VIEW MACROS
VIEW
MACROS
EDIT
OPTION
AFTER CLICKING ON EDIT ,
YOU WILL HAVE A SCREEN
AS SHOWN IN NEXT SLIDE.

199. COPY THE HIGHLIGHTED
COMMAND.
NOW PASTE THIS COMMAND
IN “CRITICAL SWITCH” BY
DOUBLE CLICKING ON IT.

200. BEFORE
AFTER
NOW DO THE SAME
PROCEDURE FOR
NON-CRITICAL
SWITCH

201. NOW TO RUN THE SWITCH, GO TO RUN MENU & THEN RUN OPTION, AFTER
CLICKING ON IT YOU WILL HAVE A SCREEN AS SHOWN IN NEXT SLIDE.

203. YOU CAN SEE THAT 2 SWITCHES ARE PROMPTED TO OUR MSP
SCREEN & BY CLICKING ON IT, WE CAN FIND THE CRITICAL & NON-
CRITICAL TASK DIRECTLYA

204. CREATE YOUR OWN FACILIATED MENU21

205. MICROSOFT PROJECT PROVIDE US THE FACILITY TO CREATE A MENU LIKE
PROJECT , VIEW ,TASK, WHICH HAS OUR OWN USEFUL FUNCTIONS IN IT.
TO DO SO GO TO THE TASK MENU & ON THE VERY LEFT SIDE OF IT, YOU WILL
FIND A BLANK PART.
YES! RIGHT CLICK ON THAT BLANK PART & SELECT THE SECOND LAST OPTION.

206. YOU WILL HAVE
DIALOUGE BOX LIKE
THIS IN WHICH AT
BOTTOM PART YOU
CAN ADD YOUR NEW
TAB.
JUST CLICK ON IT &
THEN CLICK ON
RENAME BUTTON.
YOU CAN SEE THAT
YOUR REQUIRED
TAB IS CREATED
NOW AS SHOWN IN
NEXT SLIDE.

208. NOW FROM THE
LIST OF POPULAR
COMMANDS YOU
CAN ADD YOUR
DESIRED
COMMANDS.
I HAVE ADDED
1. CUT
2. INFORMATION
3. SAVE
4. STATUS DATE

209. JUST CLICK ON OK

210. DONE!!

211. Thanks!
Any questions?
You can find me at
■ Fb.me/vismay30
■ Shah.vismay.30@gmail.com