This document provides an overview of basic project management concepts using Microsoft Project 2010. It discusses what a project is, project constraints, planning and controlling activities, work breakdown structures (WBS), and getting started with MS Project settings. It also covers creating a project, tasks, durations, linking tasks, milestones, resources, baselines, tracking progress, and earned value management. The document uses an example fence building project to demonstrate tracking progress and calculating schedule and cost performance indicators in MS Project.

2. Project Management Basic concepts
with
Microsoft
®
Project 2010
By:
Abdul Ghaffar PMP
ghaffarsarwar@gmail.com
+923434017209

3. Objective
• Projects Management Basics
– What is a Project
– Project Constraints
– Project Planning, Monitoring & control
– WBS
• Getting started with MS Project
(General Schedule Settings and Currency)
• Creating Project in MS Project
– Project Calendar
– Task List
– Task Notes
– Duration
– Linking Tasks
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4. Objective …
– Lead & Lag
– MileStone
– Network Diagram
– Critical Path
– Adding Resource and its cost
– Creating Baseline
– Custom Fields
• Tracking Project
• Other Views and Reports
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5. What is a Project?
A project is a temporary endeavor that helps to
accomplish some specific objective by utilizing definite
interconnected tasks and the effective utilization of
resources.
• To achieve an objective
• One Time (Start and finish dates)
• Constraints of time, cost and resources
• Performed by People – Single or Group
• Coordinated and controlled activities
• Specific Deliverables
• Progressive Elaboration
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6. Major Constraint on Project
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7. Project Process Groups
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8. PMBOK 5
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9. WBS for MS Project Training
1. Soft ware
Development Plan
1.1
Scope
1.2
Analysis/Soft
ware
Requirements
1.3
Design
1.4
Developme
nt
1.5
Testing
1.5.1
Unit Testing
1.5.2
Integration Testing
1.6
Training
1.7
Documenta
tion
1.8
Pilot
1.9
Deploymen
t
1.10
Post
Implement
ation
Review
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10. Starting With MS Project 2010
File
->options
-> Display
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11. Starting With MS Project 2010
File
->options
-> Schedule
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12. MS Project 2010
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13. Task List
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14. Task Duration
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15. WBS Code
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16. Sub Task
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17. Link Task..
Finish to Start (FS),
where the first must be finished before
the next begins.
Start to Start (SS),
where 2 tasks must start at the same
time.
Finish to Finish (FF),
where 2 tasks must end at the same time.
Start to Finish (SF) ,
where the start of the first is linked to
the completion of the second (with a lag
time specified as well.
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18. Link Task
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19. Predecessors
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20. Lead & Lag Time
• Lead time causes a successor task to overlap
a predecessor even though they are linked
finish to start (FS).
• Lag time allows you to add a delay between
the start of the successor and the end of the
predecessor.
– Simply specify lead or lag time in the
Predecessor column.
• Lead time is represented with a minus sign (-)
• Lag time is represented with a plus sign (+).
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21. Lead and Lag
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22. Calendar
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23. MileStone
Milestones let you gauge your progress through the project.
It’s good practice to include a Start and Finish Milestone for each division/part of your WBS.6/10/2014 By : Abdul Ghaffar, PMP 23

24. Resource
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25. Assign Resources to Tasks
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26. The Critical Path
The Critical path is the flow of tasks, of which,
a delay in any one of these tasks will cause a
delay to the project.
It is the longest path through the project
network diagram and the shortest possible
time to complete the project
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27. Critical Path
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28. Critical Path..
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29. Slack
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Slack is the amount of time that a task can slip before it affects another task
or the project's finish date.

30. Custom Field
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31. Tracking Project
To control the variations from actual plan (baseline)
we need to track project and continuously check
the health of the project.
• EVM is a financial measurement tool that
combines the conflicting aspects of scope,
schedule and cost into a unified set of metrics.
• These metrics can be used for measuring,
monitoring, reporting and forecasting project
performance. It can be used through all the
phases of a project, from initiation to closure.
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32. Earned Value …
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33. Example
You have a project to build a new fence. the fence is
four sided as shown.
Each side is to take one day to build and is budgeted
for $1000 per side.
The sides are planed to be completed one after the
other.
Today is the end of day three.
• Calculate AC, BAC, CV, CPI,SV, SPI, EAC etc.
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34. Plan Tasks
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35. Set Baseline
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36. Actual Status
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37. Check Status
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38. Status Summary
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39. Calendar View
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40. Network Diagram
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41. Other Reports
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42. THANKS
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