The document discusses file management and various utilities used for organizing, viewing, and maintaining files and the operating system. It describes the hierarchical structure of directories, drives, folders and subfolders used to organize files. It also discusses naming conventions for files including allowed/prohibited characters and filename extensions. Various utility programs are covered like disk cleanup and defragmenter for system maintenance, and display utilities for customizing desktop settings.

1. File Management © 2009 Prentice-Hall, Inc.

2. File Management The operating system provides an organizational structure for the computer’s contents Hierarchical structure of directories Drives Folders Subfolders Files © 2009 Prentice-Hall, Inc.

3. File Management © 2009 Prentice-Hall, Inc.

4. Viewing and Sorting Files and Folders Flip 3D © 2009 Prentice-Hall, Inc.

5. Viewing and Sorting Files and Folders Details view © 2009 Prentice-Hall, Inc.

6. Viewing and Sorting Files and Folders Large Icon view © 2009 Prentice-Hall, Inc.

7. Viewing and Sorting Files and Folders Other views available Tiles view List view Small and Medium Icons view © 2009 Prentice-Hall, Inc.

8. Naming Files Filename: Name assigned plus filename extension Characters not legal in Windows filenames: “ / \ * ? < > | : Character not legal in Mac filenames: : © 2009 Prentice-Hall, Inc. Bioreport .doc or Bio report .doc

9. Filename Extensions © 2009 Prentice-Hall, Inc. Extension Type of Document Application .doc Word-processing document Microsoft Word 2003 .docx Word-processing document Microsoft Word 2007 .wks Word-processing document Microsoft Works word processing .wpd Word-processing document Corel WordPerfect .xls Spreadsheet Microsoft Excel .slr Spreadsheet Microsoft Works spreadsheet .mdb Database Microsoft Access .ppt PowerPoint Presentation Microsoft PowerPoint .pdf Portable Document Format Adobe Acrobat or Adobe Reader

10. Filename Extensions (cont.) © 2009 Prentice-Hall, Inc. Extension Type of Document Application .rtf Text Any program that can read text documents .txt Text Any program that can read text documents .htm or .html Web page HyperText Markup Language .bmp Bitmap image Windows .zip Compressed file WinZip

11. File Path File path: Location of the file © 2009 Prentice-Hall, Inc.

12. Working with Files File management actions: Open Copy Move Rename Delete Recycle Bin © 2009 Prentice-Hall, Inc.

13. Utility Programs Small programs that perform special functions: Manage system resources Create pleasant environment Improve efficiency © 2009 Prentice-Hall, Inc.

14. Display Utilities Change the appearance of: Desktop Windows colors Font sizes Includes: Screen savers Screen resolution Clear Type © 2009 Prentice-Hall, Inc.

15. Add or Remove Programs Installation wizard Uninstall wizard: Programs cannot simply be deleted © 2009 Prentice-Hall, Inc.

16. File Compression Utilities Reduce the size of a file Takes out redundancies Makes it easier and faster to send files over the Internet © 2009 Prentice-Hall, Inc.

17. System Maintenance Utilities Disk cleanup: Cleans unnecessary files © 2009 Prentice-Hall, Inc.

18. System Maintenance Utilities Disk defragmenter ScanDisk: Error-checker Task Manager © 2009 Prentice-Hall, Inc.

19. System Restore Restores system settings to specific date © 2009 Prentice-Hall, Inc.

20. System Backup Backup Creates copy of hard drive to another storage device Task Scheduler Runs selected utilities automatically © 2009 Prentice-Hall, Inc.

21. Accessibility Utilities Ease of Access Center Centralized location for assistive technology © 2009 Prentice-Hall, Inc.