This document discusses file management and generic file types. It explains how to manage files using File Explorer and the hierarchical folder structure. It describes how to save, export, and print files in different formats. The document also defines generic file types as those that can be opened on any platform, such as text, image, audio, and website file types. It provides examples of common generic file types like CSV, TXT, RTF, GIF, JPG, PNG, MP3, CSS, HTML, RAR, and ZIP files. Finally, it discusses reducing file sizes for storage by using less storage space, lowering image quality, or compressing files.

1. Unit – 11
File Management
Manage File Effectively
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2. How do we manage files?
• Using File Explorer
• Quick Access
• Hierarchical directory or folder structure
• Open and Open with
• Default Program
• Save, export and print files in a variety of formats
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3. Save, export and print files in a variety of
formats
• Save - save the current file with the same filename
• Save as - save the current file with a new name, and/or new file type,
and/or in a new location
• Print - print the current file
• Export - export, save a copy in .pdf format or to change the file type in
some packages.
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4. Unit – 11
File Management
Generic File Type
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5. What is Generic File Type?
Generic file format allow to save files so that they can be opened on any
platform. ( *.numbers, *.pages, *.docx, *.xlsx are not generic )
• Text
• Image
• Audio
• Website
• Compressed
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6. Common Generic Text
Comma Separated Values (.csv)
 Takes data in form of table
 Save in text format
 Separated by commas
Text (.txt)
 Not formatted
 Can be opened with any word
processor (eg: Microsoft Word, Pages)
Rich Text Format (.rtf)
 Text file type that save some
formatting
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7. Common Generic Image
 Graphic Interchange Format (.gif)
 Store still or moving images
 Efficient method of storing images using smaller
file size
 Widely used in web pages
 Joint Photographic Expert Group
(.jpg/.jpeg)
 Store still image only (no moving)
 Efficient method of storing images using smaller
file size
 Widely used in web pages
Portable Document Format (.pdf)
 Document that have been converted into
image format
 Can be read by most computers
 Look just as they would when printed
 Can contain clickable link, audio, video,
button and form fields
 Can be locked from editing
 Text can be copied and paste
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8. Common Generic Image
Portable Network Graphic (.png)
 Compress graphic (image)
 Without loss any of image quality
Moving Picture Expert Group Layer 4 (.mp4)
 Not single format
 A multimedia container
 Use to store video, audio, image, subtitle, text, and so on
 Often use to transfer video files on the internet
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9. Common Generic Audio
Moving Picture Expert Group Layer 3 (.mp3)
 Compressed file format
 Used to store audio files
 Cannot store image
 Small in size
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10. Common Generic Website Authoring
Cascading Styling Sheet (.css)
 A stylesheet that will be attach to one
or more web pages
 To define pages color scheme, font
and so on
Hyper Text Markup Language
(.html)
 Text based language
 To create markup that a web browser
able to display
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11. Common Generic Compressed File
Roshal Archieve (.rar)
 A container that can hold any files type
in compressed format
 Reduce number of bytes needed to
save file
 Developed for Windows by Eugene
Roshal
Zip (.zip)
 A container that can hold any files type
in compressed format
 Reduce number of bytes needed to
save file
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12. Unit – 11
File Management
Reduce file sizes for storage
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13. Why and how do we reduce file sizes?
• Less storage
• Change the quality of the image
• Compressing the files by changing other format (such as: .pdf, .zip, .rar)
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