This document discusses file management and generic file formats. It explains how to open File Explorer using keyboard shortcuts or searching. It describes the drive and folder structure used to organize files on a computer. Common generic file formats are defined, including CSV, TXT, RTF, image formats like JPG and PNG, video format MP4, audio format MP3, and compressed formats like ZIP. Methods for reducing file sizes, such as resampling images, file compression, and creating ZIP folders are also outlined. Tasks are provided to demonstrate exporting a file to PDF to reduce size, selecting multiple folders and compressing them into a ZIP file.

1. FILE
MANAGEMENT

2. VIRTUAL FILE MANAGEMENT

3. FILE MANAGEMENT ON
DESKTOPS/COMPUTER
S

4. HDD - FILE EXPLORER - SSD-

5. WAYS OF OPENING FILE EXPLORER
• TASKBAR
• WINDOWS SEARCH TOOL
• CLICK IN SEARCH TOOL >> APPS >> FILE EXPLORER
• TYPE THE TEXT FILE EXPLORER IN THE SEARCH TOOL (IF IT
DOES NOT APPEAR IN TOP APPS; PROGRAM WILL APPEAR
IN THE BEST MATCH AREA)
• HOLD DOWN <WINDOWS> KEY AND <ENTER> KEY

6. DRIVE>>FOLDERS>>SUB
FOLDERS>>FILES

7. EVERY FILE/FOLDER IN COMPUTER HAS
A PATH
C:UsersCNSDesktopGrade-
9
RIGHT CLICK>> PROPERTIES >> LOCATION >>
PATH
INFORMATION
 DATE
 FILE TYPE
 DATE MODIFIED
 DATE ACCESSED

8. SYSTEM
RESERVED
DRIVE
The System Reserved
Partition is a partition
dedicated to storing the
Boot Manager
Some empty space
allocated during
installation for creating
system drive and
installing the operating
system
It contains hidden system
files.
This partition is called
the System Reserved
Partition
It is not assigned a disk
letter
To see the System
Reserved Partition, you
will have to open Disk
Management.

9. LOCAL DRIVE C
 ACTIVE PRIMARY DISK IN
THE SYSTEM
 WHEN THE
MANUFACTURERE OR THE
USER INSTALLS THE OS, IT
GETS INSTALLED IN THE
ACTIVE PRIMARY DISK OF
THE SYSTEM.

10. FILE NAME SAVED WITH A
MEANINGFUL FILENAME
THAT INCLUDES VERSION
NUMBER
EXAMPLE:
GRADE-9_UNIT 1_VERSION
2.PPTX

11. TASK
 OPEN FILE EXPLORER USING <WINDOWS> + <E>
 FROM THE LEFT PANE SELECT THE DRIVE THAT YOU WILL USE AS YOUR WORK AREA
 CLICK IN THE RIGHT PANE TO MOVE INTO THE FOLDER THAT YOU WISH TO USE
 YOU MAY USE A FOLDER WITH YOUR NAME ON THE DESKTOP
 CLICK ON THE NEW FOLDER ICON
 NAME IT AS CHAPTER 11 SS
 OPEN THE CHAPTER 11 FOLDER AND CREATE TWO SUB FOLDERS WITH NAMES 1. SOURCE
FILES; 2.WORKED SS
 LOCATE AND OPEN THE SOURCE FILE REMORA.JPG
 SAVE THE IMAGE IN THE SOURCE FILE FOLDER SS
 OPEN A GRAPHICS EDITING SOFTWARE
 LOCATE AND OPEN THE SOURCE FILE REMORA.JPG IN THIS GRAPHICS EDITING SOFTWARE
SS
 SAVE ALL YOUR SCREENSHOTS OF EVIDENCES IN A WORD DOCUMENT SAVED IN THE
FOLDER CHAPTER 11WORKED

12. TASK
 Open the source file remora.jpg.
 Edit the dimensions of the image.
 Open the properties dialog box of the edited image.
 Show the date modified and the changed dimensions of the image. SS
 Paste the SS in the evidence document.
 Ensure when you take screenshots you show all the information that is
needed.
 The screenshot should be large enough so that all the information can be
read by the examiner without the use of magnification devices.
 Your name , centre number and candidate number must be on all work
 If an item such as a browser view is required, show the examiner that
your web page is displayed in a browser.
 The address of the web page must be visible, and the SS should not be in
an editing package.

13. Generic files can be opened in
suitable software on most platforms.
Generic Text files:
csv, text, rtf
Generic image files:
gif, jpg/jpeg, pdf, png
Generic video files: .mp4
Generic audio files: mp3
Generic compressed files: zip, rar
GENERIC FILE ICON
CAN BE OPENED IN A
SUITABLE FORMAT ON MOST
TYPES OF COMPUTERS /
MOST PLATFORMS

14. MICROSOFT OFFICE SUITE
SAVE
SAVE AS
PRINT
EXPORT
GENERIC FILE
ICONS

15. GENERIC FILE FORMATS
• CSV: Comma separated values; takes data in the form of tables;
saves it in text format; separating data by commas. sample1
• TXT: file is not formatted ; can be opened in any word processor;
example notepad
• RTF: text is with some of the formatting; can be opened with
Microsoft word, notepad. sample2
• GIF: stores still or moving images;images with large areas of solid
colors can be saved using smaller file size.
• JPEG/JPG: stores still images; stores images in smaller file size

16. GENERIC FILE FORMATS
• PDF: document converted into an image; contains clickable links,
video, audio, form fields; can be protected to stop others from
editing. sample3
• PNG: compresses graphics files without any loss of quality; was
created to replace GIF; widely used lossless image compression
format on internet
• MP4: not a single file format; it is a multimedia container; used to
transfer video files on internet
• MP3: compressed file format; stores audio files and not moving or
still images; suitable for use on the internet
• CSS: attached to one or more web pages; defines the format of the
web pages

17. GENERIC FILE FORMATS
• HTML: text based language; used to create content that can be
displayed on the web browser
• RAR/ZIP: container that can store any file type in a compressed
format; reduces the number of bytes needed to save file to reduce
storage space or save file transmission time.

18. REDUCING FILE SIZE FOR STORAGE
AND TRANSMISSION
• Resampling image: Resampling is the technique of manipulating a
digital image and transforming it into another form. This
manipulation could be for various reasons - change of resolution,
change of orientation, i.e. rotation, change of sampling points, etc.
• File compression: export to pdf/xps; file size will reduce
• Create zip folders

19. TASK
OPEN A POWERPOINT PRESENTATION AND EXPORT IT AS
PDF/XPS
 CHECK THE FILE SIZE BEFORE EXPORTING AND FILE SIZE AFTER
EXPORTING IT TO PDF/XPS. TAKE A SS AND PASTE IN THE
EVIDENCE DOCUMENT
 PRESS CONTROL KEY ON THE KEYBOARD AND SELECT SEVERAL
FOLDERS. SS
 RIGHT CLICK >> SEND TO>> COMPRESSED ZIPPED FOLDER SS
 TAKE A SCREENSHOT EVIDENCE SS
 NAME THE FOLDER TASK 11C