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File Management
- 1. File Management Using theComputer with Windows
- 2. Windows Explorer Windows Explorerdisplays the hierarchical structure of files, folders, and drives on your computer. It also shows any network drives that have been mapped to drive letters on your computer. All media drives (e.g., hard disk drives, DVD-ROM, flash memory) are displayed in Windows Explorer using a letter. Use the Computer icon on the Desktop, or the <Start>+<E> key combination to open Windows Explorer.
- 3. Creating a NewFolder • To create a new folder, from the File menu, select New, then click Folder. When the folder is created, name it what you want, then press the Enter key. • You can also create a new folder by clicking the New Folder button, which is located on the toolbar. • Right-click on any empty space in a folder or desktop to create a new folder. When the shortcut menu opens, select New, then click Folder. • The <Ctrl>+<Shift>+<N> key combination can also be used to create a new folder.
- 4. Changing the Nameof a File or Folder • To change the name of a file or folder, first select the item (file or folder). Right-click the item, then from the shortcut menu select Rename. Type the name, then press Enter. Note that file names cannot contain the following characters: / : * ? “ <>|. • You Can Also Use the F2 Key or a File Menu to Rename an Item.
- 5. Selecting Files andFolders Selecting multiple files or folders helps you copy, move, delete, and compress these files. • To select non-consecutive files or folders, press and hold down the Ctrl key, then click each item. To deselect an item, click it again. • To select consecutive files or folders, click the first item, press and hold down the Shift key, then click the last item. You can also select consecutive items using Shift and the arrow keys.
- 6. Selecting Files andFolders • To select all the files and folders in a window, from the Edit menu click Select All or use the <Ctrl>+<A> key combination; you can also click and draw a rectangle around any adjacent files you want to select. • To cancel a selection, click a blank area in the window.
- 7. Copying a Fileor a Folder • The copy operation duplicates the file or folder. To copy any item, click the item, then select Copy (<Ctrl>+<C>) from the Edit menu. Next, go to the destination folder and select Paste (<Ctrl>+<V>) from the Edit menu. • Another way of copying an item is by dragging it from its source folder to the destination folder while pressing and holding down the Ctrl key. • You can also right-click an item, select Copy from the shortcut menu, then right-click a blank area and select Paste.
- 8. Moving a Fileor a Folder • The move operation transfers files or folders to a different location. To move any item, click the item and select Cut (<Ctrl>+<X>) from the Edit menu or Organize button. Go to the destination folder, then select Paste from the Edit menu (or use the <Ctrl>+<V> key combination) • You can also transfer files and folders by dragging them from one folder to another. • An alternative way of moving a file is to right-click an item from the shortcut menu, select Cut, then right-click a blank area and select Paste
- 9. Deleting a Fileor a Folder There are two ways to delete items: send them to the Recycle Bin or delete them permanently. • To delete (send to the Recycle Bin) any item, right-click on it, then select Delete from the shortcut menu. • You can also delete a file using the File menu or Organize button. To delete an item permanently, use the <Shift>+<Delete> key combination.
- 10. Restoring a Fileor Folder from the Recycle Bin • To restore a deleted file from the Recycle Bin, open the Recycle Bin and double-click on the item you want to restore. When the dialog box opens, click the Restore button, then click the OK button. • The Recycle Bin uses the memory space of the C: drive, which means that a full Recycle Bin may slow down your computer. Emptying the Recycle Bin will delete the items in it, which means that items will be permanently deleted. To empty the Recycle Bin, right-click its icon, then select Empty Recycle Bin
- 11. Creating a Shortcuton the Desktop • A shortcut is a file that provides immediate access to a program, folder, or file. Shortcuts appear as icons with curved arrows on the Desktop or in a folder. • To create a shortcut right-click an item, hover over Send to, then select Desktop (create shortcut)
- 12. Sorting Files andFolders • Sometimes you may have too many different types of files and subfolders in a folder, making it a nightmare for you to find the item that you want. Sorting files and folders may help you. You can sort files and folders according to their names, types, sizes, or date modified. To sort your items, right-click any empty area in a folder, hover over the Sort By, then select the criteria you want for Ascending or Descending order.
- 13. Grouping Files andFolders • Grouping your items puts your files and folders in several groups according to your criteria. After creating groups, you can collapse or expand them by clicking little arrows located at the top-right edges of the groups. • To group your files and folders, right-click any empty area in a folder. Hover over Group by in the shortcut menu, then select any criteria you want for Ascending or Descending order.
- 14. Changingthe View ofFile and FolderIcons • You can change the view of your files and subfolders in a folder or desktop, depending which kind of view you like.
- 15. Changingthe View ofFile and FolderIcons • To change the view of files and folders, click the little arrow next to the Change View button. • Next, use the arrow to slide between view options; click any view style you want. Changing the Size of Desktop Icons • Press and hold down the CTRL key while using the scroll wheel of the mouse to change the view of items or use the View menu in a menu bar.