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Avoiding the Pitfalls of Bad Slides
 Outlines
 Slide Structure
 Fonts
 Colour
 Background
 Graphs
 Spelling and Grammar
 Conclusions
 Questions
 Make your 1st or 2nd slide an outline of your
presentation
◦ Ex: previous slide
 Follow the order of your outline for the rest of
the presentation
 Only place main points on the outline slide
◦ Ex: Use the titles of each slide as main points
 Use 1-2 slides per minute of your
presentation
 Write in point form, not complete sentences
 Include 4-5 points per slide
 Avoid wordiness: use key words and phrases
only
This page contains too many words for a
presentation slide. It is not written in point
form, making it difficult both for your
audience to read and for you to present each
point. Although there are exactly the same
number of points on this slide as the previous
slide, it looks much more complicated. In
short, your audience will spend too much
time trying to read this paragraph instead of
listening to you.
Show one point at a time:
◦ Will help audience concentrate on what you are
saying
◦ Will prevent audience from reading ahead
◦ Will help you keep your presentation focused
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use
Use at least an 18-point font
Use different size fonts for main points and
secondary points
◦ this font is 24-point, the main point font is 28-
point, and the title font is 36-point
Use a standard font like Times New Roman or
Arial
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS
DIFFICULT TO READ
Don’t use a complicated font
Use a colour of font that contrasts sharply with
the background
◦ Ex: blue font on white background
Use colour to reinforce the logic of your
structure
◦ Ex: light blue title and dark blue text
Use colour to emphasize a point
◦ But only use this occasionally
Using a font colour that does not contrast with
the background colour is hard to read
Using colour for decoration is distracting and
annoying.
Using a different colour for each point is
unnecessary
◦ Using a different colour for secondary points is also
unnecessary
Trying to be creative can also be bad
Use backgrounds such as this one that are
attractive but simple
Use backgrounds which are light
Use the same background consistently
throughout your presentation
Avoid backgrounds that are distracting or
difficult to read from
Always be consistent with the background that
you use
Use graphs rather than just charts and words
◦ Data in graphs is easier to comprehend & retain
than is raw data
◦ Trends are easier to visualize in graph form
Always title your graphs
January February March April
Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Items Sold in First Quarter of 2002
Blue Balls
Red Balls
20.4
27.4
90
20.4
30.6
38.6
34.6
31.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls
Minor gridlines are unnecessary
Font is too small
Colours are illogical
Title is missing
Shading is distracting
Proof your slides for:
◦ speling mistakes
◦ the use of of repeated words
◦ grammatical errors you might have make
If English is not your first language, please
have someone else check your presentation!
Use an effective and strong closing
◦ Your audience is likely to remember your last words
Use a conclusion slide to:
◦ Summarize the main points of your presentation
◦ Suggest future avenues of research
End your presentation with a simple question
slide to:
◦ Invite your audience to ask questions
◦ Provide a visual aid during question period
◦ Avoid ending a presentation abruptly

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Making PowerPoint Slides

  • 1. Avoiding the Pitfalls of Bad Slides
  • 2.  Outlines  Slide Structure  Fonts  Colour  Background  Graphs  Spelling and Grammar  Conclusions  Questions
  • 3.  Make your 1st or 2nd slide an outline of your presentation ◦ Ex: previous slide  Follow the order of your outline for the rest of the presentation  Only place main points on the outline slide ◦ Ex: Use the titles of each slide as main points
  • 4.  Use 1-2 slides per minute of your presentation  Write in point form, not complete sentences  Include 4-5 points per slide  Avoid wordiness: use key words and phrases only
  • 5. This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
  • 6. Show one point at a time: ◦ Will help audience concentrate on what you are saying ◦ Will prevent audience from reading ahead ◦ Will help you keep your presentation focused
  • 7. Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use
  • 8. Use at least an 18-point font Use different size fonts for main points and secondary points ◦ this font is 24-point, the main point font is 28- point, and the title font is 36-point Use a standard font like Times New Roman or Arial
  • 9. If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font
  • 10. Use a colour of font that contrasts sharply with the background ◦ Ex: blue font on white background Use colour to reinforce the logic of your structure ◦ Ex: light blue title and dark blue text Use colour to emphasize a point ◦ But only use this occasionally
  • 11. Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying. Using a different colour for each point is unnecessary ◦ Using a different colour for secondary points is also unnecessary Trying to be creative can also be bad
  • 12. Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation
  • 13. Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use
  • 14. Use graphs rather than just charts and words ◦ Data in graphs is easier to comprehend & retain than is raw data ◦ Trends are easier to visualize in graph form Always title your graphs
  • 15. January February March April Blue Balls 20.4 27.4 90 20.4 Red Balls 30.6 38.6 34.6 31.6
  • 16. 0 10 20 30 40 50 60 70 80 90 100 January February March April Items Sold in First Quarter of 2002 Blue Balls Red Balls
  • 18. Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting
  • 19. Proof your slides for: ◦ speling mistakes ◦ the use of of repeated words ◦ grammatical errors you might have make If English is not your first language, please have someone else check your presentation!
  • 20. Use an effective and strong closing ◦ Your audience is likely to remember your last words Use a conclusion slide to: ◦ Summarize the main points of your presentation ◦ Suggest future avenues of research
  • 21. End your presentation with a simple question slide to: ◦ Invite your audience to ask questions ◦ Provide a visual aid during question period ◦ Avoid ending a presentation abruptly