training materials.ppt

Window Environment
Compiled by Computer Science Staff
May 2023

Lesson Objectives
Window Environment (Day 1)
 Access Windows 10.
 Use Windows Apps and Desktop Applications.
 Work with files and folders.
 Customize the Windows 10 environment.
5/30/2023 Basic Computer Skill 2

Window 10 Getting Starting
 After you have go to the user accounts screen windows, you will get a
Welcome Screen with the time and date.
 Just click anywhere to go to the User Accounts Screen.
 This screen lets you choose which user you want to log in to from the lower-left
corner.
 After choosing the right user, and entering a password if necessary, you will see the
Windows Desktop

Window 10 GUI Basics
• The Windows Desktop is simply your operating system main screen.
• Here you have access to an array of tools like the Start Menu, Taskbar, and other icons.
• Windows 10 also introduces a search box in the Taskbar, which facilitates browsing both
your computer and the Web

Icons
• An icon is simply a graphic representation of an application or a file.
• To open or access an icon, just double click on it.
• The deleted files are temporarily stored in these folders until
the Recycle Bin is emptied
 This computer screen represents an object or a program on your hard drive
To open Plug in like Flash, Mobile and hard disk CD- drive
 Network icon is useful to give you visual indication of network connection
status of your computer that you use to connect to wireless network, wired
Ethernet network, dialup or other network connections.
 Control Panel It consists of a set of application that include adding or
removing hardware and software, controlling user accounts, changing
accessibility options, and accessing networking settings.

If you’re going to stop working with your computer for any length of time, you can use
one of these four options to leave the Windows session:
Put the computer to sleep This leaves your Windows computing session active, saves
the state of any running apps and open files, turns off the monitor, and puts the
computer into a power-saving mode. When you wake the computer up, the monitor
turns on, the Lock screen appears, and signing in to Windows resumes your computing
session.
Shut down the computer This signs all active users out of Windows, shuts down the
computer processes in an orderly fashion, and turns off the computer.
End a computing session

To open or access an icon, just double click on it or Right Click >>> Open
Window
 Every open window features three buttons in the upper-right corner.
 Minimizing means that the window will minimized to the Taskbar.
 Maximizing will bring the window to a full-screen size.
 Windows can be moved around or resized as you please
These are used to
minimize
maximize,
close the window -

Desktop Background
 Another component of your Desktop is the
Background.
 This is simply an image that appears at the
back of your screen. Most computers come with a
pre-selected background, but you can change it
to any image you want.
 To change the background, follow these steps
 Step 1 - Right-click on the background and
choose “Personalize”.
 Step 2 - From the Personalization window,
choose from a series of pre-selected pictures or
browse for your own.

After choosing a picture, the Background will change automatically.

Windows 10 - Navigation
 Start Menu
If you are looking for a specific application,
you can also open the Start Menu and click
 “All Applications”
 This will open an alphabetical list of all the
applications installed on your computer.
File Explorer If you are looking for a specific document, another alternative
is to use the File Explorer by clicking on the Folder icon on the
Taskbar.

Explorer window, you can browse all your folders and documents.
 Quick Access Contains links to folders and files that you access frequently or pin here for
easy access
 This PC Contains links to your user account–specific folders, and to the physical storage
locations that are installed in or connected to your computer
 Network Displays a representation of other computers on your local area network

Virtual Desktops
 One of the new features of Windows 10 is the addition of Virtual Desktops.
 This allows you to have multiple desktop screens where you can keep open windows
organized.
 To add a virtual desktop, follow these steps
 Step 1 - Click Task View on the Taskbar
 Step 2 - Click the “New desktop” option on the lower-right corner. You can access or delete the
new Desktop by clicking Task View

Create and rename folders and files
• Unique identification Ideally, the name of a file or folder will contain all the information
that you need to identify it independently of the folder structure you store it in
• Readability Long file names, especially those that don’t contain spaces, can be difficult
to parse
To create a folder
1. In File Explorer, do either of the following:
 In the content pane, navigate to the location where you want to add the new folder. Then on the
Home tab, in the New group, select New Folder.
 In the Navigation pane, right-click the folder to which you want to add the new
folder (as a subfolder), point to New, and then select Folder.
 The default name New folder is automatically selected for editing.
2. Enter the name you want to assign to the folder to replace the selected text

To rename a file or folder in the content pane
1. In the content pane, select the file or folder you want to rename.
2. Do one of the following to activate the name for editing:
 Select the file or folder again (this equates to a slow double-click).
 On the Home tab, in the Organize group, select Rename.
 Right-click the file, and then select Rename. Or Press F2.
3. Enter the new name, and then press Enter.
To rename a file or folder in the Navigation pane
1. Right-click the file or folder, and then select Rename.
2. Enter the new name, and then press Enter.

Move and copy folders and files
It is often necessary to move or copy folders and files from one location to
another.
When you move something to a new location, it is essentially deleted
from the original location and copied to the new location. When you copy
something to a new location, a copy remains in each location.
Before you move or copy items, you need to select them.
When multiple files are selected, the Details pane indicates the number of
items and the total size of the selection.

To select all the items in a folder
 On the Home tab, in the Select group, select, Select All.
 Press Ctrl+A.
 When item selected are shown, selected the left pane.
To select multiple adjacent items
 Select the first item, hold down the Shift key, and then select the last item in the group you want to
select.
To select multiple noncontiguous items
 Select the first item, and then hold down the Ctrl key and select each additional item.
 When item selected are shown, select the selected to the left of each item you want to select.

Copy folders and Move folders
To copy selected items to the Clipboard
 On the Home tab, in the Clipboard group, select Copy. Right-click the selection, and then select Copy.
 Press Ctrl+C.
To cut selected items to the Clipboard
 On the Home tab, in the Clipboard group, select Cut. Right-click the selection, and then select Cut.
 Press Ctrl+X.
To paste items from the Clipboard
 On the Home tab, in the Clipboard group, select Paste. Right-click a blank area in the folder, and then select
Paste.
 Press Ctrl+V.
To move selected items to a different folder
 On the Home tab, in the Organize group, select Move to and then either select the destination folder or select
Choose location and browse to the destination folder.
 On the Home tab, in the Organize group, select Copy to, and then either select the destination folder or select
Choose location and browse to the destination folder.

Copy folders and Move folders
Cut the files to the Clipboard, navigate to the new folder, and then paste the files into
the folder.
Display the original folder and the new folder in two File Explorer windows.
 Use the left mouse button to drag the selected items to the new location.
Display the original folder and the new folder.
Use the right mouse button to drag the selected items to the new location.
Then select Move Here on the menu that appears when you release the mouse button.

To copy selected items to a different folder
• On the Home tab, in the Organize group, select Copy to, and then either select the
destination folder or select Choose location and browse to the destination folder.
• Copy the files to the Clipboard, navigate to the new folder, and then paste the files into
the folder.
• Display the original folder and the new folder in two File Explorer windows.
• Hold down the Ctrl key and use the left mouse button to drag the selected items to the
new location.
• Release the mouse button, and then release the Ctrl key.
• Display the original folder and the new folder. Use the right mouse button to drag the
selected items to the new location.
• Then select Copy Here on the menu that appears when you release the mouse button.

Delete and restore folders and files
 Removing a file from your computer is a two-step process:
 You first delete the file, which moves it to the Recycle Then you empty the Recycle Bin, which permanently erases
its contents.
 By default, Windows prompts you to confirm the deletion of files and folders
 The Recycle Bin is initially located in the upper-left corner of the desktop (but can be moved by you),
To delete an item
1. In the content pane, select the file or folder.
2. Do either of the following: Press the Delete key.
3. On the Home tab, in the Organize group, select Delete.
4. In the Delete File dialog box that opens, select Yes to confirm the deletion and send the file to the Recycle Bin.
To restore a deleted item
1. On the desktop, double-click the Recycle Bin.
2. Locate the file you want to restore. If it isn’t at the top of the list, here are a couple of tricks:
3. Select the files you want to recover.
4. On the Recycle Bin Tools tool tab, in the Restore group, select Restore the selected items to return the items to the
location from which they were deleted.

View folder properties
• The Properties dialog box for a folder typically has four tabs; five if version history is enabled. The tabs are:
• General The General tab displays the folder’s name, some statistics about it, and a few attributes. You can
edit the name and the attributes, though it is easier to edit the name in File Explorer.
• Sharing Options on this tab control whether a folder is shared.
• Security You can use the options on this tab to assign the folder’s access permissions to specific users or
groups.
• Previous Versions If you have enabled File History in Control Panel or PC
• Customize The Properties dialog box for some folder types includes a Customize tab, which has some
interesting options that you can set.

Desktop
Exercise - 1
1. Open any 5 windows
2. Show how to change from one active window to another show how you can move Window across screen
3. Show how to resize windows (minimize, maximize and manual resize)
4. show how you can minimize all working windows with single command.
5. Close all opened windows one by one
6. Show how you can shutdown or restart your system
Exercise - 2
1. Open your computer and turn on the power.
2. After the computer completes the BOOT UP process, and your START SCREEN is full of the Windows 10 TILES,
bring up your desktop using the desktop tile and/or the keyboard windows button.
Folders & Files
1. On the DESKTOP, right click and create a NEW FOLDER. Name the folder “ ICT101”.
2. Open the new folder and create two NEW FOLDERS inside the “MS WORD” folder. Name each folder as follows:
“FORMAT” AND “CLIP ART”.
Exercise - 3
1. Create a folder in c: drive with name “FolderPractice”
2. Create folder in d: drive with name “FolderPractice”
3. Create folder on Desktop with name “FolderPractice”
4. Create folder in Documents folder with name “FolderPractice” Rename Cdrive in c: drive with name “Your Name”
5. Delete the folder Desktop with name “FolderPractice”

Microsoft Office Training
May 2023

Lesson Objectives
After completing this lesson, you will be able to:
MS Word (Day 1)
 How to save, open and Closing document
 Edit and format text
 Align paragraphs
 How to change page orientation
 Add headers and footers
 Work with tables and chart
 How to add table of content
 Add multiple page numbers
 Generating reference
Basic Computer Skill 25
5/30/2023

Lesson Objectives …
Excel (Day 2)
 Explanation of key terms in MS Excel
 Navigation of Excel Window and Basic Tools
 Workbook - Data Entry, Formatting
 Filter and sort data
 Function
 Conditional format
Power point (Day 2)
 Preparing power point for presentation
5/30/2023

MS Word

Saving a File
To save the document, click the Save button on the Quick Access
Toolbar or click on the Office Button to choose how to save the file.
Office Button Quick Access Toolbar
5/30/2023

Opening an Existing File
On the Standard
toolbar, click the Open
button.
In the Open dialog box,
double-click the name of
the document you want
to open.
5/30/2023

Formatting Text
In the Font dialog box, you can make
changes to the type, style, size, and color
of font used in the document.
Size
Font
You can change the “handwriting” of your
text.
Font style
Put a word in bold or italics for emphasis.
Effects
Will let you add underlining, shadows, or
details like strikethrough.
5/30/2023

Formatting Text
Many of these text
options can also be
found on your Home
Ribbon in the Font
Group.
Font Size Color
5/30/2023

Equation and Symbol
Insert an equation at the position of your cursor and open the
editor
Insert tab->Equation button->insert an equation.
Insert tab->Symbol button->insert a symbol.
5/30/2023 32
Basic Computer Skill

Alignment
You can specify the arrangement of objects, text, and graphics, in predetermined positions
using the alignment settings.
You can align the selected text to the left, right, or center by using the left, right, and center
alignment buttons.
5/30/2023

Aligning Paragraphs
 Change paragraph alignment using the alignment buttons in the Paragraph
group on the Home tab
Centered
Justified
Right-aligned
Left-aligned
5/30/2023

Orientation
 Give your pages a portrait or
landscape layout
 Page Setup window, select the
orientation you need
in Orientation section, and
choose Selected text in Apply to.
Click OK
5/30/2023 35

Adding Bullets and Numbering
Numbered list
Bulleted list
 Use the Bullets button or Numbering button in the Paragraph group on
the Home tab to apply bullets or numbering to paragraphs
Bullets and
Numbering buttons
36
5/30/2023

Bullets and Numbering
You can use the bullet or numbering options to organize information into lists.
Bullets Numbering
• Aardvark
• Butterfly
• Cactus
• Daffodil
1. Aardvark
2. Butterfly
3. Cactus
4. Daffodil
5/30/2023

Adding Headers and Footers
 Add headers and footers to a document when there is an item you want
to appear on every page
 A header is text or graphics that appears at the top of every page of a document
 A footer is text or graphics that appears at the bottom of every page of a
document
 Headers and footers often contain information such as document title,
author name, dates, and page numbers
38
5/30/2023

Inserting a Table
 Tables illustrate information intended for quick reference and
analysis
 A table is a grid of columns and rows that you can fill with text and
graphics
 A cell is the box formed by the intersection of a column and a row
 Borders are the lines that divide the rows and columns of a table and help
you see the structure
39
5/30/2023

Inserting a Table
 Create a blank table
 Click the Table button in the Table group on the Insert tab
 Click Insert Table
 Determine the number of columns and rows in the table
 Choose an option for sizing the width of the columns
40
5/30/2023

Inserting a Table
 Table Tools Design tab
• Select Table Style Options
• Apply Table Styles
• Draw borders
 Table Tools Layout tab
• View table properties
• Insert /delete rows, columns
• Merge/split cells
• Align cell content
41
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Tables
5/30/2023

Table and chart
col1 col2 col3
r1
r2
r3
5/30/2023 44

Table of content
 A table of contents in Word is based on the headings in your document.
Add heading styles
 For each heading that you want in the table of contents, select the heading text, go
to Home > Styles, and then choose Heading 1, 2, or 3.
5/30/2023 45

In order to create table of content
 Put your cursor where you want to add the table of contents.
 Go to References > Table of Contents, and choose Automatic Table 1 or Automatic
Table 2
 If you make changes of contents, right-clicking the table of contents and
choosing Update Field.
5/30/2023 46

Cover page
5/30/2023 47

To add page numbers:
 Word can automatically label each page with a page number and place
it in a header, footer, or side margin.
 If you have an existing header or footer, it will be removed and
replaced with the page number.

Cont. …

Cont. …
 To hide the page number on the first page:
 In some documents, you may not want the first page to show the page number. You can hide
the first page number without affecting the rest of the pages.

Cont. …
How to Add Different Page Numbers to Different
Sections in the same document
Step 1. Divide your document into sections
 First, you need to open your desired Word
document where you need to insert the Roman
numerals and Arabic numerals as page numbers.
 Place your insertion pointer at where the roman
numerals will end or where regular page numbers
will start.
 On the Layout tab, click on the “Breaks” option.

Cont. …
Step 2. From the drop-down menu select
the “Next Page” option
 A drop-down menu will open.
 From this menu, click on the “Next Page”
option under the Section Breaks category.
 As the description indicates, this section
break begins a new section on the next
page.

Cont. …
Step 3. Select Link to Previous from the
“Header & Footer” tab
 To do so, double click on the header or
footer of the new section from where you
want the regular page numbers to appear.
 Under this tab, go to
the Navigation section and click on
the Link to Previous button to deselect it.

Cont. …
 Step 4. Now, change the page numbers of the
First Section to Roman Numerals
 At this point, you can change the page numbers of
the first section to Roman Numerals without it
affecting the entire document.
 To do so, double-click to activate the Header or
Footer section where the page number is, then select
the page number and right-click on it.
 This will give you some options. One of these
options is to click on the “Format Page Numbers”
option.

Cont. …
 Clicking on the Format Page
Numbers option will open a small popup
window in your Word document.
 Click on the “Number Format” drop-down.

Cont. …
 From the drop-down list, select
the Roman Numeral number format
and save your document settings by
clicking on the OK button.

How to open Microsoft Word
Start Programs Microsoft office Microsoft Word

MS Excel

MS Excel
 Microsoft excel is an Application software.
 Microsoft excel is known as spreadsheet program.
 Microsoft excel is a collection of Rows and Columns.
 A spreadsheet is a program that manipulates number
and string data in Rows and Columns.
 Benefits – the main advantages of using a spreadsheet
program is that it enables you to perform simple row and
column arithmetic.

MS Excel: Interface

Introduction to Excel
Row
•Horizontal Lines are called Rows.
•Named as 1, 2, 3, 4………etc
Column
•Vertical Lines are called Columns.
•Named as A,B, C, D………etc
•A single Excel worksheet contains 65,536 rows and 256 columns.
•A single cell in excel can contain 32,767 characters.
Spreadsheets are made up of :

Data Types

Formulas ALWAYS begin with an = sign. This “tells” Excel that a
calculation will need to be performed.
Reference cells, NOT the numbers in them!

Built in Functions
Use of colon =
“through”

To change column width:
Put cursor on line between two
columns and drag to the right
to the desired width

How to open Microsoft Excel
Start Programs Microsoft office Microsoft
Excel

MS Power point

MS Power Point
Presentation
 A presentation is a delivery mechanism used to deliver
relevant information to specific audiences using visual aids.
 The visual aid can be in the form of overheads, slides and
paper handouts.
Power Point
 A Power point presentation is a file that contains information
that can be presented to an audience as slides in a
sequence

MS Power Point …
 The slides consist of placeholders in where you can insert
text, pictures, graphics, table and charts.
 A presentation can also contain transitions between slides.

Tips for Effective PowerPoint Presentations
Fonts
 Font Style Should be Readable Recommended fonts: Arial, Tahoma, Veranda
 This is a good title size Verdana 40 point
 A good subtitle or bullet point size Verdana 32 point
 Content text should be no smaller than Verdana 24 point.
 Avoid italicized fonts as they are difficult to read quickly.
 No more than 6-8 words per line
 For bullet points, use the “6 x 6 Rule.”
 Use dark text on light background or light text on dark background. However,
dark backgrounds sometimes make it difficult for some people to read the text.
 Do not use all caps (except for titles).

Graphics and Design
 Keep the background consistent and subtle.
 Use only enough text when using charts or graphs to explain the concept.
 Clearly label the graphic.
 Keep the design clean and uncluttered. Leave empty space around the text and
graphics.
 Use quality clipart and use it sparingly. The graphic should relate to and enhance
the topic of the slide.
 Try to use the same style graphics throughout the presentation (e.g., cartoons,
photographs)
 Limit the number of graphics on each slide.
 Avoid flashy graphics and noisy animation effects unless they relate directly to
the slide.

Color
 Limit the number of colors on a single screen.
 Use no more than four colors on one chart.
 Check all colors on a projection screen before the actual
presentation.
 They may project differently than what appears on the monitor.

General Presentation
 Check the spelling and grammar.
 Do not read the presentation. Practice the presentation so you can speak
from bullet points. The text should be a cue for the presenter rather than a
message for the viewer.
 It is often more effective to have bulleted points appear one at a time so the
audience listens to the presenter rather than reading the screen.
 Use a wireless mouse, or pick up the wired mouse, so you can move around
as you speak.
 If the content is complex, print out the slides so the audience can take notes.
 Do not turn your back on the audience. Try to position the monitor so you
can speak from it.

How to open Microsoft Power point
Start Programs Microsoft office Microsoft
Power point

Internet Usage Training (Day 3)
May 2023

Lesson Objectives
 Identify the purpose of internet in education
 Safety usage of intenet

Internet
 Students need internet to search for information related to
exams, curriculum, results, etc. You can also follow these
steps for students to achieve success in student life.
 Importance of internet in education to the students’
means that it makes easier for them to research things,
and relearn the content taught in the school. People use it
according to their needs and interests.

Cont. …
There are many benefits of the internet in the field of
education. Some of these are:
1. Cost Effective and Affordable Education
 One of the largest barriers to education is high cost. The Internet improves
the quality of education, which is one of the pillars of sustainable
development of a nation.
2. Student – Teacher and Peer Interaction
 The internet has allowed students to be in constant touch with their teachers
or with other fellow classmates with the help of social media, messaging
apps and chat forums.
3. Effective Teaching and Learning Tool
 Teachers can use it as a teaching tool by posting their teaching materials
(notes and videos) on school website or forum .

Cont. …
4. Easy Access to Quality Education
 Students can easily access quality education materials like tutorial videos on
YouTube for free or pay fees online for more quality study materials.
5. Interaction with Digital Media
 Regular use of digital media is one of the most basic parts of our lives. Digital
bulletin boards save paper, allow displaying of videos and audios to attract
the attention of students.
6. Keeping you updated with Latest Information
 It keeps us up to date with the latest information regarding the subjects in
which we are interested.
7. Learning with Multimedia
 It helps the students with the learning process as it helps to simplify the
knowledge. If you want to prepare for final exams, you can access Video
Tutorials and other resources online through the Internet.

Tips when we use Internet
 Protect Your Personal Information With Strong Passwords.
 Never share your password
 Keep Personal Information Private.
 Make Sure Your Devices Are Secure.
 Update your internet browser
 Pay Attention to Software Updates.
 Be Careful About Wifi.
 Set Up Two-Factor Authentication.
 Back Up Your Personal Data.

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