It is normal to be faced with so many assignments in the office set up. This demands that one is efficient with assignments. One of the skills that is very crucial, although least known is the power MS Excel This slide presents the basics of MS Excel. It attempts to give a wide overview that one needs to know about Excel. These slides presents the basic structure of Excel such as layout, functions, formulae, charts, et cetra.
Excel – is the world’s most widely used spreadsheet calculating program
It is used in many places like hospitals, hotels, school and companies etc.
A program that allows you to use data to forecast, manage, predict, and present information
Lets Just Go For It! Wish you an Awesome Leaning Experience.
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Excel – is the world’s most widely used spreadsheet calculating program
It is used in many places like hospitals, hotels, school and companies etc.
A program that allows you to use data to forecast, manage, predict, and present information
Lets Just Go For It! Wish you an Awesome Leaning Experience.
Subscribe to our YouTube channel: https://www.youtube.com/c/TimesRide?sub_confirmation=1
Our Official Website: http://timesride.com
Follow us:
Facebook: https://www.facebook.com/rs.agrawal.9026
Instagram: https://www.instagram.com/timesridenetwork/
Twitter: https://twitter.com/TimesRide
Pinterest: https://in.pinterest.com/ride0472/
Thank You
#AwesomeLearningExperience
#SmartQuickTips&Tricks #LeaningVideos #TimesRide #Keep Learning to Keep Winning!
For most of the office goers in the digital era, familiarity with the intricate details of MS Excel is no longer an advantage but rather a basic necessity. Most of the basics required to be known in order to use this software with ease are covered in this presentation. But Excel can do so much more which you may properly explore through courses from an Advanced MS Excel Training Institute like DexLab Analytics. Read more at: https://www.youtube.com/watch?v=33nyXiLbrs4&feature=youtu.be
For most of the office goers in the digital era, familiarity with the intricate details of MS Excel is no longer an advantage but rather a basic necessity. Most of the basics required to be known in order to use this software with ease are covered in this presentation. But Excel can do so much more which you may properly explore through courses from an Advanced MS Excel Training Institute like DexLab Analytics. Read more at: https://www.youtube.com/watch?v=33nyXiLbrs4&feature=youtu.be
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This power point can be used to teach children ages 7-12 about some basic functions of the Excel program. This power point helps explain columns, rows, creating graphs & analyzing data. This is a fun power point that can be used as a teaching aid that can allow kids to get excited!
Excel is most commonly used in business settings. Excel uses a large collection of cells formatted to organize and manipulate data and solve mathematical functions.
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the above presentation gives you a brief explanation of Microsoft excel. it includes various formulas, tips, explanations and shortcut keys that are useful for a beginner.
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This presentation is for new learners of MS Excel who are at the starting point of learning Excel for various purposes.It is very informative & easy to understand.
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2. INTRODUCTION TO MS-EXCEL
Excel - a computer program to create spreadsheets
Can organize and calculate data, and create charts.
Convenient program - allows users to create large
spreadsheets, reference information, and stores info
better
Operates like other MS office programs - has many of
the same functions and shortcuts
16-07-2015MS EXCEL 2
3. OVERVIEW OF EXCEL
MS excel consists of workbooks.
Each workbook as infinite number
of worksheets
Each worksheet contains Columns and
Rows
Where a column and a row intersect is
called a cell. For e.g. cell D5 is
located where column D and row 5
meet.
The tabs at the bottom of the screen
represent different worksheets within
a workbook. You can use the scrolling
buttons on the left to bring other
worksheets into view.
16-07-2015 3MS EXCEL
4. OFFICE BUTTON CONTAINS..
NEW-TO OPEN NEW WORKBOOK.
(CTRL+N)
OPEN-TO OPEN EXISTING DOCUMENT
(CTRL+O)
SAVE-TO SAVE A DOCUMENT.
(CTRL+S)
SAVE AS-TO SAVE COPY DOCUMENT.
(F12)
PRINT-TO PRINT A DOCUMENT.
(CTRL+P)
PREPARE-TO PREPARE DOCUMENT FOR DISTRIBUTION.
SEND-TO SEND A COPY OF DOCUMENT TO OTHER PEOPLE.
PUBLISH-TO DISTRIBUTE DOCUMENT TO OTHER PEOPLE.
CLOSE-TO CLOSE A DOCUMENT (CTRL+W).
16-07-2015 4MS EXCEL
5. TABS:THERE ARE SEVEN TABS ACROSS THE TOP OF
THE EXCEL WINDOW.
GROUPS: GROUPS ARE SETS OF RELATED
COMMANDS,DISPLAYED ON TABS.
COMMANDS: A COMMAND IS A BUTTON,A MENU OR A
BOX WHERE YOU ENTER INFORMATION.
1
2
3
THE THREE PARTS
OF THE RIBBON ARER I B B O N S
TABS
GROUPS
COMMANDS
16-07-2015 5MS EXCEL
6. WORKING WITH CELLS
TO COPY AND PASTE CONTENTS:
Select the cell or cells you wish to copy.
Click the Copy command in the Clipboard group on the Home tab.
Select the cell or cells where you want to paste the information.
Click the Paste command.
The copied information will now appear in the new cells.
16-07-2015 6MS EXCEL
7. WORKING WITH CELLS
To Cut and Paste Cell Contents:
Select the cell or cells you wish to cut.
Click the Cut command in the Clipboard group on the Home tab.
Select the cell or cells where you want to paste the information.
Click the Paste command.
The cut information will be removed and now appear in the new cells.
16-07-2015 7MS EXCEL
8. FORMATTING TEXT
TO FORMAT TEXT IN BOLD,
ITALICS OR UNDERLINE:
Left-click a cell to select it or drag
your cursor over the text in the
formula bar to select it.
Click the Bold, Italics or underline
command.
TO CHANGE THE FONT STYLE:
Select the cell or cells you want to
format.
Left-click the drop-down arrow next to
the Font Style box on the Home tab.
Select a font style from the list.
16-07-2015 8MS EXCEL
9. FORMATTING TEXT
TO CHANGE THE FONT SIZE:
Select the cell or cells you want to
format.
Left-click the drop-down arrow next
to the Font Size box on the Home tab.
Select a font size from the list.
TO ADD A BORDER:
Select the cell or cells you want to
format.
Click the drop-down arrow next to the
Borders command on the Home tab. A
menu will appear with border options.
16-07-2015 9MS EXCEL
10. FORMATTING TEXT
TO CHANGE THE TEXT COLOUR:
Select the cell or cells you want to format.
Left-click the drop-down arrow next to
the Text Color command. A color palette
will appear.
Select a color from the palette.
TO ADD A FILL COLOUR:
Select the cell or cells you want to
format.
Click the Fill command. A color
palette will appear.
Select a color from the palette.
16-07-2015 10MS EXCEL
11. CONDITIONAL FORMATTING
TO APPLY CONDITIONAL FORMATTING:
Select the cells you would like to format.
Select the Home tab.
Locate the Styles group.
Click the Conditional Formatting command. A menu will
appear with your formatting options.
TO REMOVE CONDITIONAL FORMATTING:
Click the Conditional Formatting command.
Select Clear Rules.
Choose to clear rules from the entire worksheet or the
selected cells.
16-07-2015 11MS EXCEL
12. CONDITIONAL FORMATTING
TO MANAGE CONDITIONAL FORMATTING:
Click the Conditional Formatting command.
Select Manage Rules from the menu. The
Conditional Formatting Rules Manager dialog
box will appear. From here you can edit a rule,
delete a rule, or change the order of rules.
TO APPLY NEW FORMATTING:
Click the Conditional Formatting
command. Select New Rules from
the menu. There are different
rules, you can apply these rules to
differentiate particular cell.
16-07-2015 12MS EXCEL
13. TO INSERT ROWS & COLOUMS
TO INSERT ROWS:
Select the row below where you want the new row to appear.
Click the Insert command in the Cells group on the Home tab. The row will
appear.
To Insert Columns:
Select the column to the right of where you want the column to appear.
Click the Insert command in the Cells group on the Home tab. The column
will appear.
NOTE:
1. The new row always
appears above the
selected row.
2. The new column always
appears to the left of
the selected column.
16-07-2015 13MS EXCEL
14. 16-07-2015MS EXCEL 14
EDITING- FILL
IN THE LOWER RIGHT HAND CORNER OF THE ACTIVE
CELL IS EXCEL’S “FILL HANDLE”.WHEN YOU HOLD
YOUR MOUSE OVER THE TOP OF IT, YOUR CURSOR WILL
TURN TO A CROSSHAIR.
IF YOU HAVE JUST ONE CELL SELECTED, IF YOU CLICK
AND DRAG TO FILL DOWN A COLUMN OR ACROSS A
ROW, IT WILL COPY THAT NUMBER OR TEXT TO EACH
OF THE OTHER CELLS.
IF YOU HAVE TWO CELLS SELECTED, EXCEL WILL FILL
IN A SERIES. IT WILL COMPLETE THE PATTERN.FOR
EXAMPLE,IF YOU PUT 4 AND 8 IN TWO CELLS SELECT
THEM,CLICK AND DRAG THE FILL HANDLE ,EXCEL WILL
CONTINUE THE PATTERN WITH 12,16,20.ETC.
EXCEL CAN ALSO AUTO- FILL SERIES OF DATES, TIMES,
DAYS OF THE WEEK, MONTHS.
15. SORTING
TO SORT IN ALPHABETICAL ORDER:
Select a cell in the column you want to
sort (In this example, we choose a cell in
column Q).
Click the Sort & Filter command in the
Editing group on the Home tab.
Select Sort A to Z. Now the information in
the Category column is organized in
alphabetical order.
TO SORT FROM SMALLEST TO LARGEST:
Select a cell in the column you want to
sort (In this example, we choose a cell in
column Q).
Click the Sort & Filter command in the
Editing group on the Home tab.
Select From Smallest to Largest. Now the
information is organized from the smallest
to largest amount.
16-07-2015 15MS EXCEL
16. CELL REFERENCING
A RELATIVE
CELL
REFERENCE AS
(A1) IS BASED
ON THE
RELATIVE
POSITION OF
THE CELL. IF
THE POSITION
OF THE CELL
THAT
CONTAINS THE
REFERENCE
CHANGES, THE
REFERENCE
ITSELF IS
CHANGED.
IN CELL (C1) SUM FUNCTION IS USED.
THEN FUNCTION FROM CELL (C1) IS COPY TO CELL (D3).
WHEN THE POSITION OF THE CELL IS CHANGED FROM
(C1) TO (D3),THEN THE REFERENCE IS ALSO CHANGED
FROM (A1,B1) TO (B3,C3).
16-07-2015 16MS EXCEL
17. CELL REFERENCING
AN ABSOLUTE
CELL
REFERENCE AS
($A$1) ALWAYS
REFERS TO A
CELL IN A
SPECIFIC
LOCATION. IF
THE POSITION
OF THE CELL
THAT CONTAINS
THE FORMULA
CHANGES, THE
ABSOLUTE
REFERENCE
REMAINS THE
SAME.
IN CELL (C1) SUM FUNCTION IS USED.
THEN FUNCTION FROM CELL (C1) IS COPY TO CELL (D3).
WHEN THE POSITION OF THE CELL IS CHANGED FROM (C1)
TO (D3),THEN THE ABSOLUTE REFERENCE REMAINS THE
SAME(A1,B1).$ IS USED FOR CONSTANT ROW OR COLUMN.
16-07-2015 17MS EXCEL
18. CELL REFERENCING
IN CELL (C1) SUM FUNCTION IS USED.
THEN FUNCTION FROM CELL (C1) IS COPY TO CELL (D3).
WHEN THE POSITION OF THE CELL IS CHANGED FROM
(C1) TO (D3),THEN ROW REFERENCE IS CHANGED(FROM 1
TO 3) BUT COLUMN REFERENCE REMAINS SAME(A,B).
A MIXED
REFERENCE HAS
EITHER AN
ABSOLUTE
COLUMN AND
RELATIVE ROW OR
ABSOLUTE ROW
AND RELATIVE
COLUMN. AN
ABSOLUTE
COLUMN
REFERENCE TAKES
THE FORM $A1,
$B1.AN ABSOLUTE
ROW REFERENCE
TAKES THE FORM
A$1, B$1.
16-07-2015 18MS EXCEL
19. =
=
=
=
=
=
FUNCTIONS
SYNTAX OF DATEDIF
=DATEDIF(START_DATE,END_DATE,”INTERVAL”)
START DATE-
Date from which u want to
calculate difference.
END DATE-
Date up to which u want to
calculate difference.
INTERVAL-
Form in which u want to
calculate difference.
This says that I
am 19 years 6
months & 18
days old
“ D ” - D AY S
“ M ” - M O N T H S
“ Y ” - Y E A R S
“ Y M ” - M O N T H S O V E R Y E A R
“ M D ” - D AY S O V E R M O N T H
16-07-2015 19MS EXCEL
20. FUNCTIONS
SYNTAX OF SUMIF
=SUMIF(RANGE,CRITERIA,SUM_RANGE)
RANGE-
Range of cells on which conditions
are applied.
CRITERIA-
Condition that defines which cell
or cells will be added.
SUM RANGE-
Actual cells to sum.
NOTE:-
If sum range is not used then range
is used for sum.
WITHOUT
SUM_RANGE
=
=
16-07-2015 20MS EXCEL
21. FUNCTIONS
SYNTAX OF IF
=IF(LOGICAL TEXT, VALUE IF TRUE, VALUE IF FALSE)
LOGICAL TEXT-
Any value or expression that can
be evaluated to TRUE or FALSE.
VALUE IF TRUE-
Value that is returned if logical
text is TRUE.
VALUE IF FALSE-
Value that is returned if logical
text is FALSE.
IN COLUMN B DIFFERENT CONDITIONS ARE USED
AND BASED ON THIS, IN COLUMN C DIFFERENT
RESULTS ARE SHOWN.
=
=
=
=
=
=
=
16-07-2015 21MS EXCEL
22. COUNT FUNCTIONS
SYNTAX OF FUNCTIONS
1. COUNT
=COUNT(VALUE1,VALUE2,…)
2. COUNTA
=COUNTA(VALUE1,VALUE2,…)
3. COUNTBLANK
=COUNTBLANK(RANGE)
4. COUNTIF
=COUNTIF(RANGE,CRITERIA)
COUNT ONLY
CELLS THAT
CONTAINS
NUMBER.
COUNT CELLS
THAT ARE NOT
EMPTY.
COUNT CELLS
THAT ARE
BLANK.
COUNT NO. OF
CELLS THAT
MEET GIVEN
CONDITION.
1. 2. 3. 4.
=
=
=
=
16-07-2015 22MS EXCEL
23. TEXT FUNCTIONS
SYNTAX OF FUNCTIONS
1. LOWER FUNCTION
=LOWER(TEXT)
2. UPPER FUNCTION
=UPPER(TEXT)
3. PROPER FUNCTION
=PROPER(TEXT)
TO CONVERT TEXT
FROM CAPITAL TO
SMALL.
TO CAPITALISED
EACH WORD OF
TEXT.
TO CONVERT TEXT
FROM SMALL TO
CAPITAL.
1. 2. 3.
16-07-2015 23MS EXCEL
24. TEXT FUNCTIONS
=LEFT(An ,3) =RIGHT(An ,3) =MID(An ,2,3)
SYNTAX OF FUNCTIONS
1. LEFT FUNCTION
=LEFT(TEXT,NUM_CHARS)
2. RIGHT FUNCTION
=RIGHT(TEXT,NUM_CHARS)
3. MID FUNCTION
=MID(TEXT,STARTNUM,NUM_CHAR)
RETURN SPECIFIED
NO. OF CHARACTER
FROM START OF
TEXT.
RETURN SPECIFIED
NO. OF CHRACTER
FROM END OF TEXT.
RETURN CHARACTER
FROM MIDDLE OF
TEXT,GIVEN A
STARTING POSITION.
1. 2. 3.
16-07-2015 24MS EXCEL
25. 16-07-2015MS EXCEL 25
OTHER FUNCTIONS
=
=
NOW RETURNS CURRENT DATE AND TIME.
TODAY RETURNS CURRENT DATE ONLY.
MOD RETURNS THE REMAINDER AFTER A NO.
IS DIVIDED BY A DIVISOR.
LEN RETURNS THE NO. OF CHARACTERS IN A
TEXT STRING.
SUM ADD ALL THE NUMBERS.
USES OF FUNCTIONS
=
=
=
26. 16-07-2015MS EXCEL 26
SHOW ARROW THAT INDICATE WHAT
CELLS AFFECT THE VALUE OF THE
CURRENTLY SELECTED CELL.
IN THIS EXAMPLE CELLS A1 & A3
AFFECT THE VALUE OF CELL C2 &
CELLS A1 & A4 AFFECT THE VALUE
OF CELL C6.
SHOW ARROW THAT INDICATE WHAT
CELLS ARE AFFECTED BY THE VALUE
OF THE CURRENTLY SELECTED CELL.
IN THIS EXAMPLE CELL C2 & C6 ARE
AFFECTED BY THE VALUE OF CELL A2
& CELL C6 IS ALSO AFFECTED BY THE
CELL A4.
TRACE PRECEDENTS
TRACE DEPENDENTS
FUNCTION AUDITING
27. SHORTCUT KEYS
PARTICULARS
EDIT THE ACTIVE CELL
CREATE A CHART
INSERT CELL COMMENT
FUNCTION DIALOGUE BOX
INSERT A NEW WORKSHEET
NAME MANAGER DIALOGUE BOX
VISUAL BASIC EDITOR
MACRO DIALOGUE BOX
HIDE THE SELECTED COLUMNS
UNHIDE THE COLUMNS
HIDE THE SELECTED ROWS
UNHIDE THE ROWS
SELECT ALL CELLS WITH COMMENT
KEYS
F2
F11
SHIFT + F2
SHIFT + F3
SHIFT + F11
CTRL + F3
ALT + F11
ALT + F8
CTRL + 0
CTRL + SHIFT + 0
CTRL + 9
CTRL + SHIFT + 9
CTRL + SHIFT + O
16-07-2015 27MS EXCEL
28. SHORTCUT KEYS
PARTICULARS
DOWN FILL
RIGHT FILL
ENTER SUM FUNCTION IN CELL
EURO SYMBOL
CENT SYMBOL
POUND SYMBOL
YEN SYMBOL
ENTER NEW LINE IN ACTIVE CELL
CURRENT DATE
CURRENT TIME
SHOW FORMULA
SELECT ENTIRE COLUMN
SELECT ENTIRE ROW
KEYS
CTRL + D
CTRL + R
ALT + =
ALT + 0128
ALT + 0162
ALT + 0163
ALT + 0165
ALT + ENTER
CTRL + ;
CTRL + SHIFT + ;
CTRL + `
CTRL + SPACEBAR
SHIFT + SPACEBAR
16-07-2015 28MS EXCEL
29. SHORTCUT KEYS
PARTICULARS
APPLIES NUMBER FORMAT
APPLIES CURRENCY FORMAT
APPLIES PERCENTAGE FORMAT
APPLIES EXPONENTIAL FORMAT
APPLIES GENERAL NO. FORMAT
APPLIES TIME FORMAT
APPLIES DATE FORMAT
APPLIES OUTLINE BORDER
REMOVE OUTLINE BORDER
KEYS
CTRL + SHIFT + !
CTRL + SHIFT + $
CTRL + SHIFT + %
CTRL + SHIFT + ^
CTRL + SHIFT + ~
CTRL + SHIFT + @
CTRL + SHIFT + #
CTRL + SHIFT + &
CTRL + SHIFT + _
16-07-2015 29MS EXCEL